Executive Assistant

ROLE: Executive Assistant- Full Time

Location: Remote; anywhere in the U.S. (preference for NYC area)

URL Media is a network of media outlets serving Black and Brown communities. URL, which shares content and revenues, stands for Uplift, Respect and Love and these are actions we pledge to our audiences, our vendors, our partners, ourselves and, all importantly, our staff.

We are currently hiring to help us scale and build a better future.Responsibilities of the Executive Assistant include:

• Manage the CEO and President’s calendars, including coordinating speaking arrangements and making personal and professional appointments and prioritizing the most sensitive matters.
• Coordinating travel arrangements for company executives and staff and preempt planning and logistical needs
• Organize meetings, including scheduling, sending reminders, creating agendas and organizing catering when necessary for executives and staff.
• Provide administrative assistance, such as writing and editing emails, drafting memos, transcribing calls and preparing communications on the executive’s behalf.
• Attend meetings and take notes of discussion; prepare the initial draft of agenda and summaries.
• Research and connect personalities, organizations and areas of interest as they relate to meetings and objectives of CEO and President.
• Coordinate work with other URL staff as needed; play a key role in the coordination of staff efforts across the organization.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Provide assistance on personal tasks, such as correspondence, scheduling appointments and other tasks as assigned.
• Maintain confidential and sensitive information.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments as needed.

We think we are a great place to work because:

• We are a workplace where you get to be yourself; this embrace of you as you is baked into our mission;
• We are flexible on where you work;
• Our co-founders are women of color who are veteran newsroom executives; we value truth, empathy and compassion in leadership, execution, communication, community impact and profitability;
• We are growing quickly (from attracting philanthropy and advertising dollars to increasing network members and direct subscribers);
• We expect to learn together and from each other; we pride ourselves on hiring people smarter than us;
• We are a for-profit company that believes in growth, sustainability and financial success. We also believe business can be a force for good, workplaces should reflect our values and wealth can be shared;
• Our work is purposeful and needed more than ever;
• Our work will be measured by our ability to reach specific goals that will be articulated clearly and consistently;
• We are committed to helping you advance your life and career goals.

Company benefits include but not limited to:

• We pay 100% of health insurance premiums for you and your family, including dental, vision, short and long term disability.
• 10 paid holidays
• 401k
• Generous paid time off at 20 days a year in addition to sick and personal days
• Allowance for home office equipment and training opportunities
• Flexibility in location and time zone where you work within the United States

What we are looking for in a candidate:

• Impeccable attention to detail
• Proficiency at multitasking without dropping any balls; ability to manage very busy calendars with two very busy executives
• Ability to adapt to different executive directives and styles
• Ability to stay one step ahead of our executives, being proactive with calendar management and travel arrangements
• Organizational skills that enable you to prioritize a varied workload. As priorities shift often, you must have the ability to handle competing demands and last-minute changes effectively
• Exceptional verbal, written, and interpersonal communication skills
• Excellent time management and problem-solving skills
• Proficient in using the Google Suite
• Excellent communication and presentation skills
• Positive, professional, proactive, diligent and flexible approach to work
• Interest in media and/or desire to understand or work in aspects of media are a big plus, such as marketing, public relations, event management, writing, editing, social media, etc.
• Once there’s mastery of scheduling and the administrative needs, we encourage opportunities for growth
• At least 1 year of experience in executive administrative support

Pay Range: $60,000.00 - $70,000.00 per year

* Salary Range Disclaimer

The base salary range represents the low and high end of the salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of URL Media’s total compensation package for employees.