<div class="content-intro">
<h3>Company Introduction:</h3>
<a href="https://himalayas.app/companies/airspace">Airspace</a> is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, <a href="https://himalayas.app/companies/airspace">Airspace</a> has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.
As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors. 
<a href="https://himalayas.app/companies/airspace">Airspace</a> has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. <a href="https://himalayas.app/companies/airspace">Airspace</a> has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. 
The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. 
</div><h3>Own the Judgment Calls That Keep Orders Moving</h3>Every shipment eventually hits a moment that isn't in the SOP — a failed carrier connection, an oversized load with no obvious coverage, a customer who needs a straight answer under pressure. As an Operations Specialist II, you're the person who resolves that moment without waiting for someone else to tell you how.You've mastered the OS I fundamentals and are now trusted to act on incomplete information, source coverage other people can't, and de-escalate situations independently. This is where reactive execution starts becoming proactive ownership.<h3>What You'll Do</h3>Must be able to perform all responsibilities included in the Operations Specialist I job description, in addition to the following:<h3>Resolve What Doesn't Fit the Standard Playbook</h3><ul>
<li>Independently start carrier traces for failed-to-load or unable-to-locate shipments</li>
<li>Source driver coverage for any segment of an order, including oversized shipments</li>
<li>Use bid/quote request tools to source specialized vehicles and provide cost estimates to customers</li>
<li>Apply training and tenured knowledge to anticipate complications and proactively solve for them</li>
</ul><h3>Exercise Independent Judgment</h3><ul>
<li>De-escalate most situations without assistance</li>
<li>Know when to escalate an order versus independently resolving it using available resources</li>
<li>Understand the downstream impact of decisions made within an order</li>
</ul><h3>Communicate Proactively and Strengthen the Platform</h3><ul>
<li>Communicate proactively — not just reactively — with customers, drivers, and agents at every step of the shipment process</li>
<li>Maintain any certifications required for your assigned sector and stay current on related compliance requirements</li>
<li>Identify and suggest system features or workflow improvements that would help Operations</li>
</ul><h3>Maintain a Balanced Level of Performance</h3>As an OS II, you'll be expected to meet minimum metric requirements and customer service standards appropriate for this level. Specific metrics vary by sector and will be communicated by your direct reporting supervisor. Expectations increase with each advancement.<h3>Requirements</h3><ul>
<li>Demonstrated success as an Operations Specialist I, or equivalent time-critical logistics / customer operations experience</li>
<li>Proven ability to make sound decisions with incomplete information and under time pressure</li>
<li>Track record of de-escalating difficult customer or operational situations without needing to hand it off</li>
<li>Comfort sourcing non-standard solutions (specialized vehicles, oversized loads) rather than defaulting to escalation</li>
<li>Any certifications required for your assigned sector (e.g., Dangerous Goods handling, where applicable), or willingness to obtain them</li>
<li>Continued availability to work the shift pattern required by your team</li>
<li>Available for 2 weeks of training in person on-site in our Carlsbad, CA headquarters</li>
</ul><h3>Advancement to Operations Specialist III</h3>To advance to OS III, you'll need to demonstrate all of the following:<ul>
<li>Minimum of 6-12 months in the OS II role</li>
<li>Consistently meeting or exceeding OS II performance standards, tracked through ongoing 1:1 check-ins and confirmed across two consecutive Semi-Annual Reviews (SARs)</li>
<li>Demonstrated advanced problem-solving proficiency — independently resolving escalations rather than routing them upward</li>
<li>Working understanding of margin and cost tradeoffs as they relate to order decisions</li>
<li>Manager recommendation, confirming readiness to operate as an escalation point for the team</li>
</ul><h3>Compensation</h3><ul>
<li>Hourly pay range: $23-26/hr</li>
<li>High-quality health, vision, and dental care plan options</li>
<li>401K company contribution program</li>
<li>Professional learning and training reimbursements</li>
</ul><div class="content-conclusion">
<h3>Core Values:</h3>
<ul>
<li>
We are One Team. We believe we all accomplish more when we are working together.</li>
<li>
We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.</li>
<li>
We are Passionate. We care deeply about our mission and are not afraid to raise the bar.</li>
<li>
We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.</li>
<li>
We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.</li>
</ul>
<a href="https://himalayas.app/companies/airspace">Airspace</a> is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, <a href="https://himalayas.app/companies/airspace">Airspace</a> participates in the E-Verify program for all locations. 
<div class="c-message_kit__gutter"><div class="c-message_kit__gutter__right"><div class="c-message_kit__blocks c-message_kit__blocks--rich_text"><div class="c-message__message_blocks c-message__message_blocks--rich_text"><div class="p-block_kit_renderer"><div class="p-block_kit_renderer__block_wrapper p-block_kit_renderer__block_wrapper--first"><div class="p-rich_text_block">
<div class="p-rich_text_section">
A friendly reminder: <a href="https://himalayas.app/companies/airspace">Airspace</a> will only contact candidates from an @airspace.com email, a no-reply notification from , or a verified LinkedIn profile. We never request fees or sensitive personal/financial information during recruiting. If something seems suspicious or feels off, please reach out to us at before responding.</div>
<div class="p-rich_text_section">For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.</div>
</div></div></div></div></div></div></div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Operations Specialist II, Aerospace & Defense (US)

<div class="content-intro">
<img alt="" width="649">
<hr>
Who is <a href="https://himalayas.app/companies/trace3">Trace3</a>?
<a href="https://himalayas.app/companies/trace3">Trace3</a> is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.
Our culture at <a href="https://himalayas.app/companies/trace3">Trace3</a> embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!
<a href="https://himalayas.app/companies/trace3">Trace3</a> is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco. 
Ready to discover the possibilities that live in technology?
<h3>Come Join Us!</h3>
Street-Smart- Thriving in Dynamic Times
We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.
Juice - The “Stuff” it takes to be a Needle Mover 
We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.
<h3>Teamwork - Humble, Hungry and Smart
</h3>
We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.
<h3>JOB SUMMARY:</h3>
Under the general direction of the Sales Operations Manager, the Sales Operations Coordinator will be responsible for reviewing new item records that need to be validated and populating the necessary business unit and financial attributes in a timely manner. In addition, the Sales Operations Coordinator will assist with backlog review, updating estimated ship dates for open orders and fulfillment.
<h3>SUMMARY OF ESSENTIAL JOB FUNCTIONS:</h3>
<ul>
<li>Responsible for the internal item setup process and coordinating with sales team to ensure proper classification of each item “attribute” (tax classification, practice area, type, etc.).</li>
<li>Responsible for quarterly review of all internal item records and completing any necessary revisions.</li>
<li>Provide guidance to internal teams on resolving variances associated with items.</li>
<li>Review, process and fulfill market development fund (MDF) orders.</li>
<li>Daily review of new invoices uploaded to vendor/distributor portals and creation of item fulfillments based on those invoices. </li>
<li>Assist Sales Ops Specialists with weekly backlog review as needed.</li>
<li>Assist with reviewing and processing drop ship orders through the ERP Platform in a timely manner when backup coverage is needed.</li>
<li>Problem-solve discrepancies and provide recommended solutions. </li>
<li>Perform other duties as assigned.</li>
</ul>
<h3>REQUIRED SKILLS AND EXPERIENCE:</h3>
<ul>
<li>High school diploma or equivalent (Bachelor’s Degree preferred).</li>
<li>Strong Microsoft Excel skills.</li>
<li>Excellent interpersonal communication skills required for interacting with employees, vendors and clients.</li>
<li>Highly organized, detail-oriented, excellent time management skills and able to effectively prioritize tasks in a fast-paced, high-volume, and evolving work environment.</li>
<li>Ability to approach customer and sales requests with a proactive and consultative manner; listen and understand user requests and needs and effectively deliver.</li>
<li>Comfortable managing multiple and changing priorities, and meeting deadlines in an entrepreneurial environment.</li>
</ul>
<div class="content-pay-transparency"><div class="pay-input">
<div class="description">Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.</div>
<div class="title">Estimated Pay Range</div>
<div class="pay-range">$23—$24 USD</div>
</div></div>
<div class="content-conclusion">
<hr>
<h3>The Perks</h3>
<ul>
<li>Comprehensive medical, dental and vision plans for you and your dependents</li>
<li>401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability</li>
<li>Competitive Compensation</li>
<li>Training and development programs</li>
<li>Major offices stocked with snacks and beverages</li>
<li>Collaborative and cool culture</li>
<li>Work-life balance and generous paid time off</li>
</ul>
<h3>Our Commitment</h3>
At the core of <a href="https://himalayas.app/companies/trace3">Trace3</a>'s DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.
We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.
As an equal opportunity employer, <a href="https://himalayas.app/companies/trace3">Trace3</a> bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.
Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.
If you require a reasonable accommodation to complete the application process or participate in an interview, please email .
***To all recruitment agencies: <a href="https://himalayas.app/companies/trace3">Trace3</a> does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, <a href="https://himalayas.app/companies/trace3">Trace3</a> employees or any other company location. <a href="https://himalayas.app/companies/trace3">Trace3</a> is not responsible for any fees related to unsolicited resumes/CVs.
</div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Sales Operations Coordinator (TEMP)

Position Details Position Information Banner Position Number R10945 Position Title Operations Admin and Funding Navigator Classification Title MURC-Finance Specialist, Other Department VP for Executive Affairs Summary - RC1060SL Job Description Job Summary: This is a full-time remote position. The West Virginia Grant Resource Centers assist local government and other eligible applicants with grant identification, writing, and submission &#x2013; to develop a stronger grant capacity ecosystem. The focus is on the pre-award process to help communities, not-for-profit organizations, and other eligible applicants identify funding opportunities, put together competitive proposals, and submit complete application packages. The Grant Centers are looking for an Operations Admin and Funding Navigator with proven ability to work on several projects at once on tight deadlines; understand technical writing, deadlines, and grant eligibility criteria; use creative problem-solving; assist with travel and reimbursement processes; and perform research and data entry. Strong written and oral communication and research skills and a professional, team-oriented mentality are a must. Some travel is required. This is a grant-funded position. Duties And Responsibilities: <ul><li>Identify and interpret relevant funding opportunities for client projects</li><li>Draft outlines, overviews, and/or checklists of relevant funding opportunities</li><li>Compile research on articles, data tools, and other sources to support grant proposals</li><li>Design and distribute surveys related to proposal-development capacity across industries</li><li>Create materials for an online resource lab</li><li>Maintain meeting records, project files, and other documentation needed for project management and reporting</li><li>Support staff with logistics planning with booking venues, coordinating staff travel and assisting with travel settlements</li><li>Support the Director and PI with tracking project expenses and outcomes and drafting reports based on project progress and survey results</li><li>Assist with the development of proposals, including letters of support/commitment; summaries of notices of funding opportunities/broad agency announcements/request for proposals/funding opportunity announcements; letters of intent; and other written correspondence</li><li>Other duties as assigned by the Director or PI. </li></ul>Location OTHR - Other Off-Campus Location Salary Range Salary is commensurate upon education, experience and internal equity Required Qualifications Education A Bachelor&#x2019;s Degree is required. Experience Grant writing experience is preferred. Experience in financial record keeping/processes/Banner a plus. Preferred Qualifications Education A bachelor&#x2019;s degree in communications, English, Journalism or similar field is preferred. Preferred skills for this position also include previous grant writing, budgeting, and reporting experience, excellent written and verbal expression. In addition, experience with creating surveys, interpreting and presenting data, and project management is a plus. Candidates with a connection to the region are preferred. Experience Posting Detail Information Posting Number MR0918 Open Date 10/02/2026 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). <ul><li>* Do you have a bachelor&apos;s degree?</li><ul><li>Yes</li><li>No </li></ul></ul>Applicant Documents Required Documents <ul><li>Resume</li><li>Cover Letter </li></ul>Optional Documents

Operations Admin and Funding Navigator

About IGL Logistics Inc. IGL Logistics is a full-service freight, warehousing, and supply-chain provider, moving goods for businesses across domestic and international markets. Our reputation comes from getting the fundamentals right: shipments that arrive on time, communication that&apos;s clear, and a team customers can count on to follow through. A lot of this industry feels transactional. We don&apos;t work that way. Our approach is logistics built around you. Our work goes beyond moving freight. Every shipment is a commitment, and we treat it that way. Our customers count on us to catch problems before they become disruptions, keep their operations on schedule, and work like part of their team instead of one more vendor on a spreadsheet. That standard starts with our people, and with the systems and processes that support them. As we grow across multiple locations, we&apos;re investing in clear procedures, well-trained teams, and tools that work the way they should. We hire people who take ownership, look for solutions, communicate clearly, and do things the right way even when no one&apos;s watching. Four things define how we work: we do the right thing, we make it clear and simple, we&apos;re genuine with the people we work with and we execute with precision. That&apos;s what logistics built around you looks like from the inside too. Come build it with us. Operations Administrative Assistant Position Summary We&apos;re looking for an organized, tech-minded Operations Administrative Assistant to support our Operations team. This is a fully remote position that reports directly to the Director of Operations. This position supports our warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with our Domestic and International Operations teams. The main focus is standardizing how work gets done, documented, taught, and measured across the company. You&apos;ll design and manage standard operating procedures for our operating platforms, train team members to use those tools well, and help automate as much as possible, from daily operational activity through customer invoicing. The right candidate likes building structure, explains things clearly, and gets satisfaction from making processes run better. Key Responsibilities Operations and Administrative Support <ul><li>Provide day-to-day administrative and coordination support to the Director of Operations and the broader Operations team.</li><li>Support warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with Domestic and International Operations.</li><li>Coordinate operational priorities, follow-ups, documentation, meetings, action items, and communication across departments.</li><li>Maintain organized operational records, shared files, forms, templates, contact lists, and recurring reports.</li><li>Assist with customer and shipment documentation, data entry, billing support, and issue follow-up as assigned. </li></ul>SOP Development and Administration <ul><li>Design, document, maintain, and manage standard operating procedures for operational activities and systems.</li><li>Work with subject-matter experts to turn current processes into clear, practical, repeatable instructions.</li><li>Set up document standards, version controls, review schedules, and approval processes for SOPs and job aids.</li><li>Identify process gaps, duplicated work, inconsistent practices, and opportunities to improve accuracy and efficiency.</li><li>Monitor adoption of approved procedures and coordinate updates when workflows, customer requirements, or systems change. </li></ul>Systems Training and Workflow Automation <ul><li>Support the administration and day-to-day use of Velocity WMS, WorldTrak TMS, GoHighLevel CRM, and other operational platforms.</li><li>Create user guides, checklists, process maps, and training materials that help employees learn and use each platform consistently.</li><li>Coordinate new-hire and refresher training, track completion, and confirm user proficiency.</li><li>Partner with Operations, Finance, Sales, and system resources to improve workflows and data handoffs from operational execution through invoicing.</li><li>Identify, test, document, and implement automation opportunities that reduce manual work, improve visibility, and strengthen billing accuracy.</li><li>Maintain user-access records and escalate system, workflow, or data-quality issues to the right owner. </li></ul>Reporting and Continuous Improvement <ul><li>Compile operational information and prepare routine reports, trackers, dashboards, and management updates.</li><li>Follow up on incomplete tasks, missing documentation, system exceptions, and invoicing dependencies.</li><li>Support audits of process compliance, system usage, data accuracy, and SOP effectiveness.</li><li>Recommend practical improvements based on recurring issues, employee feedback, and operating results.</li><li>Assist with special projects and other operational priorities assigned by the Director of Operations.</li><li>Perform other duties as assigned. </li></ul>Minimum Qualifications <ul><li>Two or more years of experience in administrative support, operations coordination, logistics, warehousing, transportation, or a related environment.</li><li>Strong written communication skills and the ability to create clear procedures, instructions, and training materials.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities across several teams and locations.</li><li>Comfort learning business software, troubleshooting basic user issues, and helping others adopt new processes.</li><li>Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.</li><li>Sound professional judgment when handling customer, employee, operational, and financial information. </li></ul>Preferred Qualifications These are helpful but not required: <ul><li>Experience with a warehouse management system, transportation management system, CRM, ERP, or invoicing workflow.</li><li>Experience writing SOPs, running training, improving processes, or supporting workflow automation.</li><li>Familiarity with domestic transportation, international freight forwarding, or multi-site warehouse operations.</li><li>Associate or bachelor&apos;s degree in Business, Logistics, Supply Chain, or a related field. </li></ul>Key Competencies <ul><li>Organization and follow-through</li><li>Process documentation and attention to detail</li><li>Technology aptitude and continuous learning</li><li>Clear communication and employee support</li><li>Problem solving and process improvement</li><li>Collaboration across locations and departments</li><li>Confidentiality, reliability, and professional judgment </li></ul>Work Environment <ul><li>This is a remote position. Candidates who live near one of our locations (Charlotte, Forest City, Phoenix, El Paso, or Austin) may be required to come on site.</li><li>Must have a reliable high-speed internet connection and a quiet, dedicated workspace.</li><li>Regular use of a computer, telephone, email, Microsoft Teams, and operational platforms (WMS, TMS, CRM).</li><li>Regular virtual coordination with teams across multiple locations and time zones.</li><li>Must be available during core business hours, which may vary across time zones.</li><li>Must be able to manage competing deadlines and changing priorities. </li></ul>Performance Expectations The Successful Candidate Will Be Expected To <ul><li>Build and maintain a current, organized library of SOPs and training materials.</li><li>Help increase consistent use of our operating platforms across all locations.</li><li>Find and support automation that reduces manual work and improves billing accuracy.</li><li>Follow through on open items, missing documentation, and system exceptions.</li><li>Deliver accurate, timely reports and updates to the Director of Operations.</li><li>Protect confidential customer, employee, operational, and financial information.</li><li>Contribute to a positive, collaborative, service-focused work environment. </li></ul>Why Join IGL Logistics IGL is a growing multi-location company, and this role sits at the center of how our teams work. You&apos;ll have a direct hand in improving processes, helping employees get more out of their systems, and building processes that grow with us and support customer service, accuracy, and company growth. Benefits (After 90-day Probationary Period) <ul><li>Health &amp; Ancillary Insurance</li><li>Paid Time Off &amp; 6 Paid Holidays</li><li>401K </li></ul>Full-time, salaried role. Compensation ranges from $47,000 to $55,000 annually, depending on experience.

Operations Administrative Assistant

At <a href="https://jobicy.com/company/affirm" target="_blank" rel="noopener">Affirm</a>, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.
Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices.
You’ll partner closely with teams in the UK and internationally, including the Affirm Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering 
What You’ll Do
<ul>
<li>
Provide high-quality administrative support to two Vice Presidents 
</li>
<li>
Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
</li>
<li>
Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.
</li>
<li>
Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility
</li>
<li>
Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.
</li>
<li>
Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed. 
</li>
<li>
Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational.
</li>
<li>
Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans. 
</li>
<li>
Support and complete expense reporting and travel coordination through Navan travel system
</li>
<li>
Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
</li>
<li>
Provide administrative support and coordination for UK and EMEA projects and programmes as needed
</li>
<li>
Pro-actively engage and develop effective ways of working utilising AI tools.
</li>
<li>
Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off. 
</li>
</ul>
What We Look For
<ul>
<li>
8+ years of relevant executive support experience
</li>
<li>
Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
</li>
<li>
Ability to work independently while collaborating effectively across teams, functions, and markets
</li>
<li>
Comfortable and proven experience of working in a remote environment
</li>
<li>
Complete discretion and confidentiality in all matters 
</li>
<li>
Excellent judgment, professionalism, discretion, and ability to handle confidential information
</li>
<li>
Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities
</li>
<li>
Experience providing clerk or administrative support for Board and/or sub-committee meetings
</li>
<li>
Experience working in or supporting a regulated UK business
</li>
<li>
Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
</li>
<li>
Working knowledge of workplace AI tools - Codex and Claude
</li>
<li>
Ability to navigate ambiguity and lean into ad hoc projects and requests
</li>
<li>
Strong communication skills and ability to give and receive feedback diplomatically
</li>
<li>
Willingness to travel when required, including some international travel
</li>
</ul>
Compensation &amp; Benefits
Base Pay Grade: H
Equity Grade: UK 1
Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure based on a variety of factors, including location, experience, and job-related skills.
Base pay is part of a total compensation package that may include monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents. In addition, employees may be eligible for equity rewards offered by Affirm Holdings, Inc.
GBR base pay range per year: £61,000–£99,000
Location: Remote UK
#LI-Remote
Remote-first with flexibility built in Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.
Benefits designed for you Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights:
<ul>
<li>Health coverage at no cost: We cover 100% of premiums for employees and their dependents.</li>
<li>Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.</li>
<li>Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.</li>
<li>Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount.</li>
</ul>
We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help.
For positions based in San Francisco or Los Angeles: Affirm considers qualified applicants with arrest and conviction records, as required by law.
By clicking "Submit Application," you acknowledge that you have read Affirm's <a href="https://www.affirm.com/global-candidate-privacy-notice" rel="nofollow ugc noopener" target="_blank">Global Candidate Privacy Notice</a> and consent to the use of your personal information as described.

Executive Assistant III

<a href="https://jobicy.com/company/canonical-ltd" target="_blank" rel="noopener">Canonical</a> is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
Location: This is a global operation, we have open roles in teams in all time zones.
<h3>Responsibilities</h3>
<ul>
<li>Support operations for one or more departments in the company</li>
<li>Coordinate monthly reports and schedule meetings and interviews</li>
<li>Organise and run international company events including logistics</li>
<li>Manage quarterly and annual executive meetings</li>
<li>Collaborate across teams on activities and initiatives</li>
<li>Manage suppliers and stakeholders</li>
</ul>
<h3>What we are looking for in you</h3>
<ul>
<li>Excellent academic results at school and university</li>
<li>A degree in a business or technical subject</li>
<li>Excellent communication skills</li>
<li>Responsibility, integrity and accountability</li>
<li>Self-awareness and thoughtfulness</li>
<li>Ability to travel up to four times a year for company events of up to two weeks duration</li>
<li>Ability to learn new technology and software quickly</li>
</ul>
<h3>Additional skills we value</h3>
<ul>
<li>Experience in operations and executive support</li>
<li>Project management experience</li>
<li>Event related experience</li>
<li>Travel industry experience</li>
</ul>
<h3>What we offer you</h3>
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
<ul>
<li>Distributed work environment with twice-yearly team sprints in person</li>
<li>Personal learning and development budget of USD 2,000 per year</li>
<li>Annual compensation review</li>
<li>Recognition rewards</li>
<li>Annual holiday leave</li>
<li>Maternity and paternity leave</li>
<li>Employee Assistance Programme</li>
<li>Opportunity to travel to new locations to meet colleagues</li>
<li>Priority Pass, and travel upgrades for long haul company events</li>
</ul>
<h3>About Canonical</h3>
Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
Canonical has been a remote-first company since its inception in 2004.​ Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
<h3>Canonical is an equal opportunity employer</h3>
We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. <a href="https://canonical.com/careers/diversity/identity" rel="nofollow ugc noopener" target="_blank">Whatever your identity, we will give your application fair consideration.</a>
#LI-remote

Executive Assistant / Corporate Administrator

<h3>About <a href="https://jobicy.com/company/elevenlabs" target="_blank" rel="noopener">ElevenLabs</a></h3>
ElevenLabs is an AI research and product company transforming how we interact with technology.
We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:
<ul>
<li>
ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
</li>
<li>
ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
</li>
<li>
ElevenAPI gives developers access to our leading AI audio foundational models.
</li>
</ul>
Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

<h3>How we work</h3>
<ul>
<li>
High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
</li>
<li>
Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
</li>
<li>
AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
</li>
<li>
Excellence everywhere: Everything we do should match the quality of our AI models.
</li>
<li>
Global team: We prioritize your talent, not your location.
</li>
</ul>
<h3>What we offer</h3>
<ul>
<li>
Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
</li>
<li>
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
</li>
<li>
Learning &amp; development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
</li>
<li>
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
</li>
<li>
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
</li>
<li>
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.
</li>
</ul>
About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:
<ul>
<li>
Own calendars and time allocation for finance leadership team, making trade-off calls independently against stated priorities
</li>
<li>
Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
</li>
<li>
Capture actions out of meetings and chase them to completion
</li>
<li>
Triage executive inboxes and draft correspondence 
</li>
<li>
Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
</li>
<li>
Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence
</li>
</ul>
Requirements
<ul>
<li>
Experience supporting multiple senior executives in a high-velocity environment
</li>
<li>
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
</li>
<li>
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
</li>
<li>
Proven judgment and problem-solving skills
</li>
<li>
Fluency with AI tools and a track record of automating your own work - come ready to show what you've built
</li>
<li>
High emotional intelligence and discretion - trusted with sensitive information
</li>
<li>
Fluency in English 
</li>
</ul>
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Executive Assistant - Finance

<h3>About <a href="https://jobicy.com/company/solace" target="_blank" rel="noopener">Solace</a></h3>
Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.
We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.
Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.
Read more in our Bloomberg funding announcement <a href="https://www.bloomberg.com/news/articles/2026-02-10/vcs-give-solace-health-1-billion-valuation-for-patient-advocacy-tech?accessToken=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJzb3VyY2UiOiJTdWJzY3JpYmVyR2lmdGVkQXJ0aWNsZSIsImlhdCI6MTc3MDczMDg4MywiZXhwIjoxNzcxMzM1NjgzLCJhcnRpY2xlSWQiOiJUQThVUzhLR0NURzEwMCIsImJjb25uZWN0SWQiOiJBRDYxODI0MTc0ODM0MTk0QTRENUZFNzkwMzNGMDJGNSJ9.TE2pFUAOQAPMUXFlzoQ7zeJvctq7cSibbZqtIwhW-2U&amp;leadSource=uverify+wall" rel="nofollow ugc noopener" target="_blank">here</a>.

<h3>About the Role</h3>
We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.
You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.
<h3>What You’ll Do</h3>
<ul>
<li>
Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
</li>
<li>
Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
</li>
<li>
Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
</li>
<li>
Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
</li>
<li>
Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
</li>
<li>
Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
</li>
<li>
Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
</li>
<li>
Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
</li>
<li>
Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
</li>
<li>
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
</li>
<li>
Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
</li>
</ul>
<h3>What We’re Looking For</h3>
<ul>
<li>
5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
</li>
<li>
Experience working with a fintech startup or financial firm. 
</li>
<li>
Exceptional calendar management, prioritization, and organizational skills.
</li>
<li>
Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
</li>
<li>
Demonstrated judgment, professionalism, and ability to handle highly confidential information.
</li>
<li>
Excellent project management skills with a strong bias toward execution and follow-through.
</li>
<li>
Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
</li>
<li>
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
</li>
<li>
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
</li>
</ul>
<h3>Bonus Points</h3>
<ul>
<li>
Background in startups, healthcare, technology, finance or complex operational environments.
</li>
<li>
Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents. 
</li>
</ul>
Applicants must be based in the United States.

Up for the Challenge? 
We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or <a href="http://ashbyhq.com" rel="nofollow ugc noopener" target="_blank">ashbyhq.com</a>. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Executive Assistant

<h3>About <a href="https://jobicy.com/company/elevenlabs" target="_blank" rel="noopener">ElevenLabs</a></h3>
ElevenLabs is an AI research and product company transforming how we interact with technology.
We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:
<ul>
<li>
ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
</li>
<li>
ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
</li>
<li>
ElevenAPI gives developers access to our leading AI audio foundational models.
</li>
</ul>
Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

<h3>How we work</h3>
<ul>
<li>
High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
</li>
<li>
Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
</li>
<li>
AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
</li>
<li>
Excellence everywhere: Everything we do should match the quality of our AI models.
</li>
<li>
Global team: We prioritize your talent, not your location.
</li>
</ul>
<h3>What we offer</h3>
<ul>
<li>
Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
</li>
<li>
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
</li>
<li>
Learning &amp; development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
</li>
<li>
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
</li>
<li>
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
</li>
<li>
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.
</li>
</ul>
About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:
<ul>
<li>
Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities
</li>
<li>
Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
</li>
<li>
Capture actions out of meetings and chase them to completion
</li>
<li>
Triage executive inboxes and draft correspondence 
</li>
<li>
Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
</li>
<li>
Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence
</li>
</ul>
Requirements
<ul>
<li>
Experience supporting multiple senior executives in a high-velocity environment
</li>
<li>
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
</li>
<li>
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
</li>
<li>
Proven judgment and problem-solving skills
</li>
<li>
Fluency with AI tools and a track record of automating your own work - come ready to show what you've built
</li>
<li>
High emotional intelligence and discretion - trusted with sensitive information
</li>
<li>
Fluency in English 
</li>
</ul>
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Executive Assistant - Revenue

Fully Remote / Hybrid | 37.5 hours per week Monday to Friday Salary: &#xA3;25,000 &#x2013; &#xA3;29,000 We&#x2019;re excited to welcome a Sales Support Administrator to our team at IMG&#x2014;one of the world&#x2019;s leading international medical insurance providers. This is a Permanent, full-time opportunity (37.5 hours/week) based out of our Cardiff office, with hybrid working options available. Earning a competitive salary between &#xA3;25,000.00 and &#xA3;29,000.00. Job Summary To provide sales and administrative support to the IPMI Regional Sales Managers and Retention Manager, ensuring timely and accurate processing of quotations, renewals, and broker onboarding activities. Duties &amp; Responsibilities <ul><li>Input quotation data into the relevant systems.</li><li>Manage the diary system to ensure quotation turnaround times (TATs) are met.</li><li>Monitor and manage the IPMI Sales inbox.</li><li>Distribute renewal terms directly to clients or through brokers.</li><li>Support Regional Sales Managers with sales campaigns and related activities.</li><li>Facilitate the Terms of Business Agreement (TOBA) process. </li></ul>Qualifications <ul><li>Sales and customer-focused mindset with strong commercial awareness.</li><li>Proficient in Microsoft Excel and other business systems.</li><li>Strong verbal and written communication skills in English.</li><li>Excellent planning, organizational, and time-management skills.</li><li>Analytical with strong attention to detail and quality.</li><li>Adaptable and self-motivated, able to work independently and meet tight deadlines.</li><li>Strong team player with the ability to collaborate across multiple stakeholders. </li></ul>What We Offer <ul><li>Fully remote working (with hybrid options available)</li><li>Structured training and ongoing development</li><li>A collaborative, inclusive, and supportive team environment</li><li>The opportunity to build a career within international healthcare and insurance</li><li>Bupa dental cover</li><li>Health Shield cash plan (optical, everyday healthcare and more)</li><li>Comprehensive travel insurance</li><li>Royal London pension scheme</li><li>Death in service benefit</li><li>Paid volunteer days</li><li>22 days annual leave plus 9 bank holidays (increasing to 30 days, pro rata)</li><li>Your birthday off</li></ul>

Sales Support Administrator

Closing date: 14 October 2026 The governing board of Melbourne Infant and Nursery School are seeking to appoint a Clerk to Governors. We are looking to appoint a friendly, well organised and dedicated person to become an important member of our Governing Board who is responsible for keeping an accurate record of meeting minutes and paperwork. The governing board meet once every half term - typically on a Wednesday at 6pm - either in school or remotely via Microsoft Teams. Meetings typically last between 1-2 hours. The successful candidate will attend all meetings to take minutes; providing an accurate reflection of the meeting and summarising any actions required. Outside of the meetings, the successful candidate will be responsible for record keeping and communication of relevant governing matters with our Governors, Headteacher and School Business Manager. If you have experience of minute taking, are computer literate and organised, and if you&#x2019;d like to play an important part of a friendly and supportive Governing Board ; we&#x2019;d love to hear from you. Full training on school governance will be provided and there will be an opportunity to shadow the current Clerk before taking over the role. If you would like to find out more about the role, or visit the school, you would be very welcome to do so - please contact the school on 01332 862325 or email MISemail@melbourne-inf.derbyshire.sch.uk In line with our commitment to Safer Recruitment and Keeping Children Safe in Education, Melbourne Infant School reserves the right to research shortlisted candidates on social media platforms and the internet. The recruitment panel may take this information into consideration during the recruitment process. Provisional Interview Date: Thursday 22 October 2026

School Business Assistant (Clerk to Governors)

About Engine Engine is the AI-native platform for intelligent travel. For a decade, Engine has built the proprietary technology and supply behind modern business travel, serving over 38,000 customers and nearly 2 million travelers, along with leading travel and AI companies that build on Engine&apos;s infrastructure. One system powers business travel, group travel, human agents, and AI agents. That work has earned recognition as one of Fast Company&apos;s Best Workplaces for Innovators (2025), TravelTech&apos;s Reservation Platform of the Year (2026), and one of Built In&apos;s Best Places to Work (2020&#x2013;2026). We&apos;re looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar. Come outpace the ordinary and build the future of travel with us. About the Role We are expanding our Senior Leadership Team and looking for a proactive, highly adaptable Executive Assistant to join our team. In this role, your primary mission is to empower our senior leaders to achieve their strategic goals and OKRs. You will work closely with a supportive, ego-free leadership team and an exceptionally collaborative EA group. This is a remote position with up to 25% travel for executive offsites, leadership meetings, and team events. If you thrive in fast-paced startup environments, value transparent communication, and excel at problem-solving, this role offers direct impact and clear paths for career growth. What You&apos;ll Do Executive Support &amp; Strategic Operations <ul><li>Direct-level support to executive leadership, ensuring seamlessly managed calendars, shifting priorities, and complex logistics across multiple time zones.</li><li>Partner closely with leadership during Senior Leadership Team meetings, contributing directly and maintaining visibility on key business initiatives.</li><li>Serve as a central connector across departments to facilitate cross-functional communication and strategic alignment.</li><li>Coordinate executive travel, prepare meeting agendas, and support the planning of team events and leadership onsites. </li></ul>EA Team Collaboration <ul><li>Work closely with our close-knit 5-person EA team (Manager, Senior EA, EA, and Associate) to maintain operational consistency and shared coverage.</li><li>Solve problems resourcefully by referencing internal documentation and leveraging team insights before escalating questions. </li></ul>Who You Are <ul><li>Startup Experience: Background working in fast-paced, high-growth startup environments.</li><li>Adaptability &amp; Resilience: Demonstrated ability to handle changing requirements and pivot gracefully.</li><li>Resourcefulness &amp; Detail-Orientation: A proactive problem-solver who asks clarifying questions upfront and consults existing resources independently.</li><li>Communication &amp; Availability: High responsiveness for urgent requests and comfort navigating multi-timezone scheduling.</li><li>Tech Stack Proficiency: Skilled in Google Workspace and Slack.</li><li>Travel Flexibility: Ability to travel up to 25% for ELT onsites and corporate events. </li></ul>Compensation Our compensation packages are based on several factors, including your experience, expertise, and location. In addition to a competitive base salary, all roles receive equity. Depending on the role, total compensation may also include an annual bonus. Your recruiter will share your complete compensation package as you move through the process. Base Pay Range $88,400&#x2014;$122,300 USD The Engine Edge: Perks &amp; Compensation We believe in rewarding great work with great benefits: <ul><li>Compensation: Competitive base pay tied to role and experience, with equity for all employees. Some roles are also eligible for bonuses or commissions.</li><li>Benefits: Check out our full list at engine.com/culture </li><li>Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we&apos;ll make sure you have what you need to succeed. </li></ul>Perks and benefits may vary based on employment type, location, and more

Position Summary The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary. Job Duties And Responsibilities <ul><li>Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.</li><li>Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).</li><li>Revising previously created documents, spreadsheets, and presentations.</li><li>Accurate entering of timekeeper time entry into the accounting system as requested.</li><li>Receiving and distributing electronic faxes.</li><li>Database entry, editing, sorting, and reporting.</li><li>Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.</li><li>Updating contact lists.</li><li>Creating electronic books\manuals using Adobe Acrobat.</li><li>Transcribing digital dictation using various applications. </li></ul>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: High School diploma or its equivalent. College-level classes or business school preferred. Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus. Skills: <ul><li>Please Note: Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.</li><li>Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions. </li></ul>Additional Information Supervisory responsibilities: None Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential Job Functions <ul><li>Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.</li><li>Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.</li><li>Ability to communicate effectively.</li><li>Ability to work extended hours/firm holidays as required to meet project, client, or business needs. </li></ul>Working conditions Works remotely. Occasionally called upon to work hours in excess of your normal daily sche This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Pay ranges This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Employee Benefits Overview Our comprehensive benefits package includes: <ul><li>401(k) Retirement Plan</li><li>Medical Insurance</li><li>Health Savings Account (HSA)</li><li>Virtual Health Services</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Accident Insurance</li><li>Hospital Indemnity Insurance</li><li>Critical Illness Insurance</li><li>Life Insurance</li><li>Short-Term Disability Coverage</li><li>Long-Term Disability Coverage</li><li>Flexible Spending Accounts (FSA)</li><li>Lyra Health Employee Assistance Program (EAP)</li><li>Paid Family Leave (for eligible Exempt and Non-Exempt staff)</li><li>Transportation Benefit</li><li>Back-up Child Care Services</li><li>College Coach Program</li><li>Pet Insurance</li><li>Paid Sick Time (for Exempt staff)</li><li>Paid Time Off (available to all full-time, non-temporary employees) </li></ul>Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork &amp; Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

Business Center Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Remote Event Operations Specialist based in Australia. As a Remote Event Operations Specialist, you&#x2019;ll support the coordination and delivery of high-impact, client-facing events from behind the scenes. You&#x2019;ll help keep schedules, communications, timelines, and logistics organized so that every event runs smoothly. The role combines administrative coordination, client communication, and attention to detail within a fast-moving environment. You&#x2019;ll work closely with internal teams to manage time-sensitive requests and ensure important information is accurately tracked. Your contribution will help create a professional, seamless experience for clients before, during, and after events. This is a fully remote opportunity suited to someone who enjoys organization, communication, and being part of large-scale or high-visibility projects. Accountabilities <ul><li>Communicate professionally and promptly with clients through email, chat, and phone.</li><li>Support event coordination by confirming schedules, appointments, timelines, and other important logistical details.</li><li>Maintain accurate records of client communications, updates, schedules, and event-related information.</li><li>Monitor timelines and follow up on outstanding details to help ensure all necessary arrangements are confirmed.</li><li>Collaborate closely with internal teams to address time-sensitive requests and resolve coordination issues efficiently.</li><li>Provide administrative and operational support for upcoming and live events.</li><li>Help maintain a smooth, organized process throughout the event lifecycle and contribute to a positive overall client experience.</li><li>Adapt to changing priorities and respond effectively in a fast-paced, deadline-driven environment. </li></ul>Requirements <ul><li>Must be at least 18 years old.</li><li>Reliable access to a computer or smartphone with a stable internet connection.</li><li>Strong written and verbal communication skills, with the ability to interact professionally with clients.</li><li>Excellent organizational skills and a strong attention to detail.</li><li>Ability to manage multiple tasks, follow timelines, and prioritize time-sensitive requests effectively.</li><li>Comfortable working independently in a remote environment while collaborating with internal teams.</li><li>Previous experience in administrative support, customer service, hospitality, call centers, event coordination, or similar roles is helpful but not required.</li><li>Dependable, responsive, and comfortable working in a fast-moving environment where priorities may change.</li><li>A professional and service-oriented approach, with a focus on creating a smooth and positive client experience. </li></ul>Benefits <ul><li>Competitive compensation, with daily pay options available.</li><li>Flexible scheduling arrangements.</li><li>Fully remote working opportunity.</li><li>Access to company resources and internal perks.</li><li>Professional development and career growth opportunities.</li><li>Collaborative and inclusive working environment.</li><li>Opportunity to gain experience supporting client-facing and high-visibility events.</li><li>Exposure to event coordination, client communication, scheduling, and operational support in a remote environment. </li></ul>How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role&apos;s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Event Operations Specialist

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world. Snowy 2.0 is the next chapter in the Snowy Scheme&apos;s history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history. Purpose of the Role: To ensure that FGJV maintains a healthy and safe working environment for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications. Qualifications: <ul><li>Cert IV Workplace Health &amp; Safety (an advantage).</li><li>Cert IV in Business Administration or similar. </li></ul>Experience: <ul><li>Minimum 2 years OHS experience is preferred.</li><li>Experience working in HSE</li><li>Experience working in a similar role, preferably in the construction industry </li></ul>Required Competencies: <ul><li>Strong Initiative and proactive nature</li><li>Key collaborative skills</li><li>Exceptional written and verbal communication skills</li><li>Well-developed time management skills</li><li>High attention to detail</li><li>Genuine commitment and proactive approach to site safety processes and practices</li><li>Confident decision-making ability</li><li>Excellent report writing skills</li><li>Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint </li></ul>Core Accountabilities and Responsibilities: <ul><li>Incident Event Database Management </li><li>KPI Reporting</li><li>Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.</li><li>Maintain the Project HSSE Event Database overseeing quality of data entry.</li><li>Administer accounts and services for the HSE Department and procurement of equipment.</li><li>Administer supply and issue of office-based equipment for the HSSE Team.</li><li>Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).</li><li>Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes</li><li>Assist in the coordination of HSSE training courses / workshops / meetings for site.</li><li>Assist in the coordination of HSSE &amp; Wellbeing initiatives throughout the year.</li><li>Provide administrative support to Emergency Response teams as required.</li><li>Audit of and replenishment of Major Incident Rooms Tools and Equipment.</li><li>Ensure completion of incident reports, updating of incident register and communication of investigation findings.</li><li>Actively support in the delivery and promotion of a Target Zero culture across the workplace.</li><li>Correlate incident event data.</li><li>Maintain electronic &amp; hard copy filing system.</li><li>Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.</li><li>Maintain document control requirements for HSSE documentation.</li><li>Establish and maintain HSSE registers, data bases and statistical data entry.</li><li>Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.</li><li>Assist in the compilation of records and documents to support external reporting.</li><li>Additional Administrative duties as required. </li></ul>The above listed authorities &amp; responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management. As an employee you will be eligible to participate in a number of additional employee benefits. This includes: <ul><li>Competitive Salary</li><li>Employee Assistance Program (EAP)</li><li>Paid Parental Leave</li><li>Qantas Club Membership discounts</li><li>Professional Development </li></ul>The employment relationship will be governed by Australia or New Zealand Employment Law. These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles. If you meet the above requirements and would like to work on this iconic project, please apply now. Project Overview: Snowy 2.0 Project Promotional Video - YouTube

Administrator - HSE

About <a href="https://jobicy.com/company/fastspring" target="_blank" rel="noopener">FastSpring</a>:
FastSpring is how AI, SaaS, gaming, software, and digital product companies sell online in more places around the world. We handle all payment needs from checkout to taxes so you can go farther faster. 
Founded in 2005, we are a privately owned company headquartered in Santa Barbara with offices in Amsterdam, Austin, Belfast, Dublin, Halifax, and Singapore.
Payment Operations Specialist, Technical Operations
Department: Payment Operations | Location: Remote — United States | Reports To: Senior Manager, Payment Operations
Position Overview: 
The Payment Operations Specialist, Technical Operations supports daily payment operations across multiple processors and regions for FastSpring's network of more than 2,500 sellers. The role pairs hands-on operational work — chargeback and PayPal dispute support, issue investigation, and seller-facing resolution — with technical operations analytics across five areas: authorization rates, chargeback rates, data normalization, processing costs, and reconciliation support. It is an entry-to-early-career position for someone curious about how payments work, comfortable in a spreadsheet, and inclined to chase down a number that looks wrong.
Within a year, this person should own recurring analysis in at least one of those five areas, handle disputes independently, and be the person others ask when a number doesn't reconcile — a path that leads toward senior payment operations, payments analytics, or risk and fraud. Payments is a field you learn by doing, and we welcome candidates from varied backgrounds and career paths; curiosity and analytical instinct matter more here than a specific résumé.
Responsibilities &amp; Goals:
<ul>
<li>Support chargeback and PayPal dispute workflows — case review, evidence gathering, and representment preparation under guidance from senior team members — and coordinate with sellers and internal teams to collect supporting documentation.</li>
<li>Monitor chargeback volumes, win rates, and fraud ratios against card network thresholds by seller, processor, and MID, and analyze disputes by reason code, product, and geography to separate fraud from service or billing causes.</li>
<li>Investigate Tier I–II payment inquiries involving authorizations, declines, settlements, refunds, disputes, or processor behavior; escalate complex cases and maintain clear handoff notes, including for weekend coverage.</li>
<li>Track authorization approval and decline rates across processors, regions, and payment methods, breaking declines down by response code and category to pinpoint where approvals are being lost.</li>
<li>Normalize payment data across sources — processor response codes, decline and chargeback categories, and reporting definitions — and run routine data-quality checks so figures from different systems are comparable.</li>
<li>Track what payments actually cost by processor and region — interchange, scheme fees, acquirer markup, FX, and dispute fees — and check processor invoices and fee statements against expected rates, flagging anomalies or misapplied pricing.</li>
<li>Support daily and monthly reconciliation across platform records, processor reports, and bank statements, investigating unmatched items and contributing to the reporting and SOPs that surface payment performance, cost, and dispute trends across the organization.</li>
</ul>
Experience &amp; Qualifications:
<ul>
<li>1+ years of experience in payment operations, chargebacks, risk operations, customer support operations, finance operations, ecommerce operations, or a related field; experience in SaaS, digital goods, ecommerce, fintech, marketplace, or subscription businesses is a plus.</li>
<li>Basic understanding of card payments, payment processors, PayPal, refunds, disputes, or the chargeback lifecycle; hands-on experience and exposure to merchant-of-record environments are preferred but not required.</li>
<li>Comfort working with data, dashboards, spreadsheets, and exported reports — able to pull a data set apart, summarize it, and tell when the result looks wrong.</li>
<li>Curiosity about why a number moved and the persistence to find out, paired with strong attention to detail and a clear sense of accountability.</li>
<li>Strong organizational skills and the ability to manage multiple tasks across systems and queues while following documented processes accurately.</li>
<li>Clear written and verbal communication, including the ability to ask good questions and document work carefully enough for someone else to pick it up.</li>
<li>Willingness and ability to work a schedule that includes weekends, with two weekdays off.</li>
</ul>
Technology &amp; Systems:
<ul>
<li>Comfortable in spreadsheets (Excel or Google Sheets); familiarity with reporting or BI tools such as Looker, Tableau, or Power BI is preferred.</li>
<li>Exposure to SQL, Python, APIs, or observability tools — or a genuine appetite to learn them.</li>
<li>Experience using AI tools such as Claude or ChatGPT to assist with documentation, data cleanup, research, and workflow improvement.</li>
<li>Familiarity with processor portals, settlement files, or other reconciliation and accounting-adjacent workflows is a plus; we expect these tools to be learned on the job rather than mastered on arrival.</li>
</ul>
Consistent with FastSpring's values and applicable law, we provide the following information to promote pay transparency and equity. The base pay range below represents a good faith estimate of the low and high end base pay range for the listed position. This role may be eligible for the corporate bonus plan (or, if a sales role, a commission plan as defined in the sales incentive plan document). In addition, FastSpring provides a variety of benefits to employees. 
Estimated Base Pay Range
$63,570—$63,570 USD
About the Company:
FastSpring is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with FastSpring without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicable federal, state or local law.
AI Transparency Statement:
FastSpring may utilize artificial intelligence (AI) or automated tools during portions of the recruitment process to assist with operational and administrative activities, including candidate communications, scheduling, application organization, and interview documentation. These tools are designed to support efficiency and consistency within the hiring process. AI systems are not used as the sole determinant of hiring outcomes, and all employment decisions are made by qualified human reviewers. We are committed to responsible and fair hiring practices and continue to evaluate our use of technology accordingly.

Payment Operations Specialist, Technical Operations

Back Office Assistant (Remote, London, UK) &#xA3;26,000&#x2013;&#xA3;31,000 &#x26A1; Fast-Track Your Application: Click &quot;Apply on Company Website&quot; to submit your CV. Our system auto-parses your resume so you can complete your application in 20&#x2013;25 seconds and instantly unlock access to similar active UK graduate jobs! OverviewCV-BRIDGE LTD is looking for an organized, detail-focused, and reliable Back Office Assistant to join a fully remote UK-based team.This entry-level opportunity is ideal for someone with strong administrative, data-handling, and organisational skills who wants to build a career in back-office operations and business support.Job Snapshot&#x1F3AF; Job Functions: Administrative | Customer Service | Other&#x1F3F7;&#xFE0F; Category: Administration&#x1F4CD; Location: United Kingdom&#x1F3E0; Workplace: Remote&#x1F4BC; Job Type: Permanent&#x23F0; Employment: Full-Time&#x1F393; Experience: Entry Level&#x1F4CA; Salary: &#xA3;26,000&#x2013;&#xA3;31,000 per annumKey Responsibilities<ul><li>Support day-to-day back-office and administrative activities</li><li>Maintain accurate records, spreadsheets, documents, and internal systems</li><li>Process routine data, forms, and administrative requests</li><li>Assist with document preparation, filing, and digital record management</li><li>Support internal teams with operational and administrative tasks</li><li>Respond to routine internal or customer-related queries when required</li><li>Monitor outstanding tasks and follow up on administrative actions</li><li>Help ensure back-office processes remain accurate, organized, and efficient</li></ul>Requirements<ul><li>Strong written and verbal communication skills in English</li><li>Good organization and time-management abilities</li><li>Strong attention to detail and accuracy</li><li>Comfortable using email, spreadsheets, documents, and online business systems</li><li>Ability to handle routine data and administrative information carefully</li><li>Professional, reliable, and proactive approach to work</li><li>Ability to work independently and remain productive in a fully remote environment</li><li>Previous administration, customer service, office, or operations experience is beneficial but not required</li></ul>What We Offer<ul><li>Competitive &#xA3;26,000&#x2013;&#xA3;31,000 annual salary</li><li>Permanent, full-time position</li><li>Fully remote working arrangement within the UK</li><li>Structured onboarding and role-specific training</li><li>Ongoing professional development and support</li><li>Clear opportunities for career progression</li><li>Supportive and collaborative remote working environment</li></ul>How to ApplyApply in around 20&#x2013;25 seconds &#x2014; confirm your details, upload your CV and submit your application.

Back Office Assistant (Remote, London, UK) £26,000–£31,000

About <a href="https://jobicy.com/company/waymark" target="_blank" rel="noopener">Waymark</a>
Waymark is a team of healthcare providers, technologists, and builders whose mission is to bring the best healthcare to people with Medicaid benefits. Guided by the communities we serve, we bring support and technology-enabled care to help primary care providers keep Medicaid patients healthy. We are building the tools and designing an approach to enable care to reach the patients who can benefit most. 
Our core values embody the essence of what makes Waymark a unique team today, and what we look for, nurture, and sustain as a team. 
<ul>
<li>We are bold builders, believing that the greatest challenges in care delivery can be solved when we harness the power of community and technology. </li>
<li>We are humble learners, seeking feedback and perspectives different from our own, and welcome challenges to our conclusions. </li>
<li>We experiment to improve, actively seeking data to inform decisions and to assess our own performance. </li>
<li>We act with focused urgency, our commitment to our mission drives us to tirelessly pursue results.</li>
</ul>
If this vision resonates with you, we hope you consider bringing your creativity, your energy, your curiosity to Waymark.
About the Role
The Business Operations Director &amp; Chief of Staff is a senior contributor responsible for how Waymark plans, communicates, and operates as a company. Reporting directly to the Head of Operations and working closely with the CEO and Executive Leadership Team, this leader owns three interconnected mandates: the company's strategic planning and management system, company and internal communications, and the development of the business processes that keep a scaling organization coordinated and accountable.
This role blends the altitude of a strategy leader with the hands-on execution of an operator. You will run the top-level goal-setting processes through which the company sets direction — including company-level planning and performance reviews — and the communications through which that direction reaches every employee. You will design and continuously improve the operating infrastructure the company runs on, from decision-making frameworks to cross-functional workflows. And as a trusted thought partner and proxy for executive leadership, you will take on the ambiguous, high-stakes problems that don't fit neatly within any single function.
<h3>Responsibilities</h3>
<ul>
<li>Strategic Planning &amp; Management</li>
<ul>
<li>Own the company's strategic planning system: refreshing the multi year strategic vision; translating company strategy into clear goals, priorities, and resource allocation decisions; designing and running company-level annual and quarterly planning cycles, rolling up department-level roadmaps and driving key prioritization decisions.</li>
<li>Drive the OKR / goal-setting process end to end — objective setting, results consolidation, progress monitoring, and corrective action — ensuring clarity, consistency, and accountability across all teams.</li>
<li>Run the executive operating rhythm: leadership team meeting cadence and agendas, decision tracking, quarterly business reviews, and executive offsites.</li>
<li>Provide executive leadership with insight and analysis on company performance, surfacing risks, trade-offs, and recommendations to inform key decisions.</li>
<li>Serve as a versatile utility player for the executive team: lead high-priority cross-functional initiatives and special projects, bringing structure and momentum to ambiguous problem spaces critical to Waymark's growth.</li>
</ul>
<li>Company &amp; Internal Communications</li>
<ul>
<li>Own the company's internal communications strategy and calendar, ensuring employees understand company direction, priorities, progress, and key decisions.</li>
<li>Plan and produce all-company meetings, leadership communications, and company events — narrative, content, and logistics.</li>
<li>Draft and edit high-stakes executive communications: company-wide announcements, strategy narratives, decision memos, and executive presentations.</li>
<li>Co-lead the development of board narrative / decks for quarterly meetings.</li>
<li>Act as a conduit between the executive team and the broader organization — cascading decisions and strategic direction downward and channeling feedback, questions, and early signals of misalignment upward.</li>
<li>Ensure follow-through on decisions and commitments made in executive forums, routing actions to the right owners and driving them to closure.</li>
</ul>
<li>Business Process Development</li>
<ul>
<li>Design, implement, and continuously improve the core operating processes that keep the company coordinated as it scales — planning, reporting, decision-making, administration, and cross-functional coordination workflows.</li>
<li>Own the company's decision-making infrastructure, including decision-memo process, approval workflows, and vendor and procurement review, in partnership with Partnerships, Finance, Legal, and Security.</li>
<li>Identify organizational friction, process gaps, and duplicated effort; partner with functional leaders to redesign workflows and clarify ownership.</li>
<li>Sustain and improve the company's collaboration processes and tooling to maximize productivity and coordination across teams, including thoughtful adoption of AI tools.</li>
<li>Build lightweight systems for planning, reporting, and accountability that scale with the company without adding unnecessary process.</li>
</ul>
</ul>
<h3>Required Qualifications</h3>
<ul>
<li>Experience: 7+ years in business operations, chief of staff, strategy, or consulting roles with direct healthcare experience; demonstrated success operating at the executive level in a fast-paced, high-growth environment; expert-level proficiency with PowerPoint deck creation and Excel modeling.</li>
<li>Strategic Planning: Hands-on experience designing and running company-level planning processes — annual/quarterly planning, OKRs or equivalent goal frameworks, and performance management rhythms.</li>
<li>Communication: Exceptional written and verbal communication, including executive memos, decks, and company-wide communications; able to quickly distill complex concepts into clear, compelling narratives for executive and all-employee audiences.</li>
<li>Process &amp; Systems Thinking: Track record of designing and implementing business processes, operating cadences, and decision frameworks that improve organizational execution.</li>
<li>Analytical Rigor: Financial and operational modeling skills, combining data-driven analysis with sound business intuition to pressure-test decisions on contracting, budgeting, and strategy.</li>
<li>Influence &amp; Judgment: Ability to influence without authority, build trusted relationships across all levels, and handle confidential information with discretion; entrepreneurial self-starter who delivers results without waiting for direction.</li>
</ul>
<h3>Preferred Qualifications</h3>
<ul>
<li>Passion for improving care for Medicaid patients.</li>
<li>Healthcare experience in value-based care and/or tech-enabled care delivery. </li>
<li>Comfort with a range of collaboration tools (Slack, Jira, Confluence, Asana, HubSpot/Salesforce CRM, Jotform, Google Workspace) and proficiency with AI tools.</li>
<li>San Francisco–based preferred</li>
</ul>
Hiring Range
US Employees in San Francisco/Bay Area, New York City - $160,000 - $229,000
US Employees in Boston, Los Angeles, Seattle, Washington DC - $147,000 - $211,000
US Employees in Arlington, Denver, San Diego, Sacramento - $141,000 - $201,000
US Employees in Albany, Atlanta, Austin, Baltimore, Central/Southern, Charlotte, Chicago, Dallas/Fort Worth, Detroit, Houston, Las Vegas, Miami, Milwaukee, Philadelphia, Portland, Research Triangle, Salt Lake City, Twin Cities - $128,000 - $183,000
US Employees in Baton Rouge, Birmingham, Charleston, Cincinnati, Cleveland, Daytona Beach, Indianapolis, Nashville, New Orleans, Omaha, Phoenix, Pittsburgh, St. Louis, Tampa - $124,000 - $177,000
In addition to salary, we offer a comprehensive benefits package. Here’s what you can expect:
Stock Options: Opportunity to invest in the company’s growth.
Work-from-Home Stipend: A dedicated stipend for your first year to help set up your home office.
Medical, Vision, and Dental Coverage: Comprehensive plans to keep you and your family healthy.
Life Insurance: Basic life insurance to give you peace of mind.
Paid Time Off: 20 vacation days, accrued over the year, plus 11 paid holidays.
Parental Leave: 16 weeks of paid leave for birthing parents after six months of employment, and 8 weeks of bonding leave for non-birthing parents.
Retirement Savings: Access to a 401(k) plan with a company contribution, subject to a vesting schedule.
Commuter Benefits: Convenient options to support your commute needs.
Professional Development Stipend: A dedicated stipend supports professional development and growth.
Offer of employment is contingent upon successful completion of a background check. Employment history and advance degree verification (when applicable) are included as part of the standard background check process. 
Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that some of us may be less likely to apply to jobs unless we meet every single qualification. Waymark is dedicated to building a supportive, equal opportunity, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Business Operations & Chief of Staff

<h3>Part-Time Career Coach (Flexible, Paid Workshop + Upside)</h3><h3>About <a href="https://himalayas.app/companies/coursecareers">CourseCareers</a>
</h3><a href="https://himalayas.app/companies/coursecareers">CourseCareers</a> is an online education platform that helps people launch new careers without a college degree or prior experience.We work with industry professionals to create job-focused courses that teach practical, employer-aligned skills in technology, business, trades, and operations. Our students are career changers looking for realistic, entry-level opportunities — and coaching helps bridge the gap between coursework and landing the job.<h3>About the Role</h3>We’re looking for part-time Career Coaches to support students through live workshops and optional 1:1 coaching.This is not a traditional employment role and not a guaranteed-income position. It’s a flexible, paid opportunity best suited for professionals who want to mentor, teach, and build a small coaching practice on the side — with upside if students choose to work with you.<h3>How This Role Actually Works</h3><ul>
<li>You host a live, one-hour workshop (seminar-style) for students</li>
<li>You are paid $50 for your workshop + Private business you acquire </li>
<li>Ability to receive exclusive coaching offers if you prove your abilities</li>
<li>Workshops are used to provide value, answer questions, and showcase your expertise</li>
<li>If students choose to book you for 1:1 coaching, you keep the coaching revenue</li>
<li>You set your own availability and working hours</li>
</ul>There is no requirement to convert students, workshops are paid regardless, but conversion is where upside comes from.<h3>Responsibilities</h3><ul>
<li>Host a live, one-hour workshop, on a monthly basis</li>
<li>Answer student questions related to the field and job search</li>
<li>Share real-world insight into what entry-level roles actually look like</li>
<li>Provide optional 1:1 coaching to students who request it</li>
</ul><h3>What We’re Looking For</h3><ul>
<li>3+ years of professional experience in the field</li>
<li>Interest in mentoring and helping career changers</li>
<li>Strong communication and teaching ability</li>
<li>Availability at least three evening per week, ideally Tuesday–Thursday</li>
<li>Self-starter mindset — comfortable running your own workshops</li>
</ul><h3>Ideal Fit</h3><h3>This role is a great fit if you:</h3><ul>
<li><h3>Enjoy teaching and mentoring</h3></li>
<li><h3>Want flexible, side income</h3></li>
<li>Like the idea of being paid to teach — with optional upside</li>
<li>Don’t need guaranteed hours or full-time income</li>
</ul><h3>Compensation</h3><ul>
<li><h3>$50 per one-hour workshop (guaranteed)</h3></li>
<li>Unlimited upside from 1:1 coaching sessions you convert</li>
<li><h3>No caps, no quotas, no minimums</h3></li>
</ul>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Supply Chain Coordinator Coach

<div>For 30 years, SQA Services has been a premier leader in providing managed supplier quality services for audits, assessments, remote surveillance assessments, corrective actions, remediation, inspections, and engineering to manufacturers within all industries. We deliver services by deploying associates who are located throughout the United States and in 90+ countries around the world to your supplier sites. Our associates are expert quality assurance professionals with broad experience and local knowledge who can represent our clients on-demand and on-site faster than our competitors.</div><div>The Travel Coordinator is responsible for coordinating domestic and international business travel while ensuring compliance with company travel policies and budget requirements. This position serves as the primary point of contact for employee travel, manages travel-related expenses and documentation, and provides support to travelers before, during, and after their trips. </div><h3>Responsibilities</h3><ul><div>
<div><div>• Coordinate and book domestic and international business travel, including flights, hotels, rental cars, and ground transportation through the company's travel management platform or other approved booking methods when business needs require.</div></div>
<div><div>• Research and provide travel itineraries, pricing options, and cost comparisons to support business travel planning.</div></div>
<div><div>• Review travel requests and bookings to ensure compliance with company travel policies, preferred vendors, approval requirements, and budget guidelines.</div></div>
<div><div>• Coordinate travel approvals and communicate with managers regarding travel requests and policy requirements.</div></div>
<div><div>• Serve as the primary point of contact for employee travel inquiries and provide timely assistance before, during, and after travel.</div></div>
<div><div>• Provide guidance and training to employees on travel policies, booking procedures, and use of the company's travel management platform.</div></div>
<div><div>• Assist travelers with itinerary changes, cancellations, delays, and other time-sensitive travel disruptions</div></div>
<div><div>• Communicate with the company's travel management platform, airlines, hotels, car rental agencies, and other travel vendors to resolve booking issues, refunds, credits, billing discrepancies, and other travel-related concerns.</div></div>
<div><div>• Administer and maintain the company's travel management platform, including user accounts, traveler profiles, system settings, and policy configurations.</div></div>
<div><div>• Track and manage unused airline ticket credits, ensuring available credits are applied toward future business travel whenever possible.</div></div>
<div><div>• Review, reconcile, and process corporate travel expenses, ensuring charges are accurate, properly documented, and compliant with company policies.</div></div>
<div><div>• Monitor corporate travel spending and prepare travel-related reports as needed.</div></div>
<div><div>• Submit and manage timesheets within SQA's internal system, ensuring accurate billing, proper documentation, and timely processing of adjustment timesheets when required.</div></div>
<div><div>• Update travel forms, procedures, policies, and internal documentation as needed.</div></div>
<div><div>• Support the implementation and ongoing maintenance of company travel policies and procedures.</div></div>
<div><div>• Assist with travel-related projects and other administrative duties as assigned.</div></div>
<div><div>• Occasionally respond to urgent, time-sensitive travel issues outside of regular business hours on an as-needed basis.</div></div>
</div></ul><h3>Qualification and Experience</h3><ul><div><div>
<div><div>• Previous experience coordinating corporate travel, travel administration, or administrative support preferred.</div></div>
<div><div>• Experience using an online travel management platform (Navan, Concur, Egencia, or similar) preferred.</div></div>
<div><div>• Knowledge of corporate travel policies, expense management, and travel compliance.</div></div>
<div><div>• Experience working with airlines, hotels, car rental agencies, and other travel vendors.</div></div>
<div><div>• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.</div></div>
<div><div>• Excellent written, verbal, and interpersonal communication skills.</div></div>
<div><div>• Strong attention to detail and accuracy.</div></div>
<div><div>• Strong customer service, problem-solving, and decision-making skills.</div></div>
<div><div>• Ability to analyze travel costs and identify cost-effective travel solutions.</div></div>
<div><div>• Ability to work independently while collaborating with cross-functional teams.</div></div>
<div><div>• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.</div></div>
</div></div></ul><h3>Physical Requirements </h3><ul><div>
<div><div>• Prolonged periods of sitting and working at a computer.</div></div>
<div><div>• Ability to communicate effectively by phone, email, and virtual meetings.</div></div>
</div></ul><h3>Additional Responsibilities </h3><ul><div>
<div><div>Depending on business needs, this position may also:</div></div>
<div><div>• Create and update SQA associate resumes for recruiting purposes.</div></div>
<div><div>• Review and approve associate timesheets.</div></div>
<div><div>• Assist with administrative support functions as assigned.</div></div>
</div></ul><div>
<div>SQA is an Equal Opportunity Employer. Employment is based on merit and qualifications and is not influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.</div>
<div>This position requires access to ITAR-controlled technical data and/or defense articles. As such, the candidate must be a U.S. citizen or U.S. lawful permanent resident (green card holder) to comply with the International Traffic in Arms Regulations (ITAR). Applicants who do not meet these criteria will not be considered for this role.</div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Travel Coordinator (Temp)

<h3>About Abridge</h3>Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. We have offices located in the Mission District in San Francisco, the SoHo neighborhood of New York, and East Liberty in Pittsburgh. <h3>The Role</h3>Abridge is a fast-growing, AI-native healthcare company. We are seeking an IT Operations Specialist to support our San Francisco office and rapidly scaling workforce. This role provides onsite and remote support across hardware, software, access, collaboration tools, and conference room technology.You will help build a modern IT operations function designed for an AI-native company. You will use AI ITSM, automation, and agentic workflows to resolve issues, reduce manual work, and improve the employee experience. You will also partner across Abridge to develop scalable processes that support our continued growth.<h3>
 What You’ll Do
</h3><ul>
<li>Own daily IT support operations and serve as the primary escalation point for complex employee issues.</li>
<li>Manage support requests through Serval, including triage, resolution, escalation, documentation, and follow-up.</li>
<li>Build agentic support workflows that improve response times, resolution quality, and the employee experience.</li>
<li>Design and maintain automations for onboarding, offboarding, access requests, birthright access, and other employee lifecycle events.</li>
<li>Manage account access across SaaS applications using secure, scalable, and policy-based processes.</li>
<li>Provide expert support for workplace hardware, desktop software, collaboration tools, and conference room technology.</li>
<li>Identify recurring issues and replace manual work with reliable, well-documented automation.</li>
<li>Maintain clear operating procedures, support documentation, and service performance data.</li>
<li>Partner with PeopleOps, Security, Engineering, and business teams to build effective technical solutions.</li>
<li>Help define the standards, systems, and automation that will shape the future of IT Operations at Abridge.</li>
</ul><h3>What You’ll Bring</h3><ul>
<li>3 to 5 years of experience in IT operations, service desk, or enterprise end-user support.</li>
<li>Experience managing tickets, incidents, access requests, and escalations in a fast-paced environment.</li>
<li>Strong technical troubleshooting skills across SaaS applications, hardware, operating systems, and workplace technology.</li>
<li>Experience building or managing IT workflows, integrations, and automations.</li>
<li>Clear written and verbal communication skills, including the ability to explain technical issues to non-technical employees.</li>
<li>Strong organization and attention to detail while managing multiple priorities.</li>
<li>A service-focused approach that combines urgency, sound judgment, and consistent follow-through.</li>
<li>Strong problem-solving skills and a proactive approach to identifying operational improvements.</li>
<li>The ability to work across teams and translate business requirements into scalable IT processes.</li>
<li>A strong interest in agentic support, automation, and the continued evolution of enterprise IT.</li>
</ul><h3>Bonus Points</h3><ul>
<li>Experience with Serval or another AI ITSM platform eg., Console, Ravenna</li>
<li>Experience supporting regulated organizations, including healthcare, finance, or government.</li>
<li>Familiarity with identity and access management, role-based access control, and employee lifecycle automation.</li>
<li>Experience with Google Workspace, Slack, Zoom, and Zoom Rooms.</li>
<li>Experience using APIs, workflow tools, or scripts to automate IT operations.</li>
</ul><ul>
<li>Experience with Mobile Device Management (MDM) systems.</li>
<li>Working experience in a both Mac &amp; Windows operating systems</li>
<li>Working experience in a fast paced tech startup with a customer first mindset.</li>
</ul>The salary range provided is based on transparent pay guidelines and is an estimate for candidates residing in the San Francisco and New York City metro areas. The actual base salary will vary depending on the candidate's location, relevant experience, skills, qualifications, and other job-related factors. Additionally, this role may include the opportunity to participate in a company stock option plan as part of the total compensation package. Must be willing to work from our SF office at least 3x per weekThis position requires a commitment to a hybrid work model, with the expectation of coming into the office a minimum of (3) three times per week. Relocation assistance is available for candidates willing to move to San Francisco.We value people who want to learn new things, and we know that great team members might not perfectly match a job description. If you’re interested in the role but aren’t sure whether or not you’re a good fit, we’d still like to hear from you.<h3>Why Work at Abridge?</h3>At Abridge, we’re transforming healthcare delivery experiences with generative AI, enabling clinicians and patients to connect in deeper, more meaningful ways. Our mission is clear: to power deeper understanding in healthcare. We’re driving real, lasting change, with millions of medical conversations processed each month.Joining Abridge means stepping into a fast-paced, high-growth startup where your contributions truly make a difference. Our culture requires extreme ownership—every employee has the ability to (and is expected to) make an impact on our customers and our business.Beyond individual impact, you will have the opportunity to work alongside a team of curious, high-achieving people in a supportive environment where success is shared, growth is constant, and feedback fuels progress. At Abridge, it’s not just what we do—it’s how we do it. Every decision is rooted in empathy, always prioritizing the needs of clinicians and patients.We’re committed to supporting your growth, both professionally and personally. Whether it's flexible work hours, an inclusive culture, or ongoing learning opportunities, we are here to help you thrive and do the best work of your life.If you are ready to make a meaningful impact alongside passionate people who care deeply about what they do, Abridge is the place for you.<h3>How we take care of Abridgers:</h3><ul>
<li>Generous Time Off: 14 paid holidays, flexible PTO for salaried employees, and accrued time off for hourly employees</li>
<li>Comprehensive Health Plans: Medical, Dental, and Vision coverage for all full-time employees and their families.</li>
<li>Generous HSA Contribution: If you choose a High Deductible Health Plan, Abridge makes monthly contributions to your HSA.</li>
<li>Paid Parental Leave: Generous paid parental leave for all full-time employees.</li>
<li>Family Forming Benefits: Resources and financial support to help you build your family.</li>
<li>401(k) Matching: Contribution matching to help invest in your future.</li>
<li>Personal Device Allowance: Tax free funds for personal device usage.</li>
<li>Pre-tax Benefits: Access to Flexible Spending Accounts (FSA) and Commuter Benefits.</li>
<li>Lifestyle Wallet: Monthly contributions for fitness, professional development, coworking, and more.</li>
<li>Mental Health Support: Dedicated access to therapy and coaching to help you reach your goals.</li>
<li>Sabbatical Leave: Paid Sabbatical Leave after 5 years of employment.</li>
<li>Compensation and Equity: Competitive compensation and equity grants for full time employees.</li>
<li><h3>... and much more!</h3></li>
</ul><h3>Equal Opportunity Employer</h3>Abridge is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.We're committed to providing reasonable accommodations throughout the interview process. Once you submit your application, we'll follow up with details on how to request an accommodation for interviewing, completing any assessments, or otherwise participating in the selection process.<h3>Staying safe - Protect yourself from recruitment fraud</h3>We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @<a href="https://himalayas.app/companies/abridge">abridge</a>.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions. <h3>Compensation Range: $100K - $115K</h3>Originally posted on <a href="https://himalayas.app">Himalayas</a>

IT Operations Specialist

Administrative Support We are looking for an administrative assistant to help with the day-to-day administrative management of the company. Working schedule: 1 day per monthWhere : Remote from BulgariaWhen : ASAP We are looking for an administrative assistant to support us one day per week with the day-to-day administrative management of the company. Main responsibilities include:<ul><li>Collecting and organizing invoices and accounting documents</li><li>Issuing and sending invoices</li><li>Communicating with the accountant</li><li>Handling communications and administrative matters with the bank</li><li>Managing administrative paperwork and documents</li><li>Following up on payments, invoices and documents</li><li>Assisting with various day-to-day administrative tasks</li><li>We are looking for someone organized, reliable, responsive and comfortable dealing with administrative and financial documents.</li></ul> Requirement :English speaking fluentBulgarian speaking

Administrative support

At Bending Spoons, we&#x2019;re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards. In pursuit of this objective, we acquire and improve digital businesses, not to sell on, but to own and operate for the long term. The transformations we make are often deep&#x2014;designed to speed up innovation, benefit customers, and strengthen business performance. Here, hierarchy is minimal and teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup. Across the company, we integrate AI deeply into how we work so that human judgment and machine intelligence reinforce each other. For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate. That&#x2019;s our promise to such a candidate. We close on acquisitions, restructure legal entities, and harmonize workforces across jurisdictions&#x2014;often simultaneously, and always at pace. Every business we acquire comes with its own employment framework and organizational complexities&#x2014;none with a ready-made playbook. You&#x2019;ll spend far more time navigating new challenges than following established routines, and the situations you&#x2019;ll face will regularly demand judgment over process. If figuring it out as you go sounds more exciting than daunting, this is the right place for you. A few examples of your responsibilities<ul><li>Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.</li><li>Steer the people side of extraordinary administrative operations including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.</li><li>Stay up to date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, also in collaboration with external consultants.</li><li>Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.</li><li>Manage job offers, onboarding, and offboarding end-to-end&#x2014;from negotiation and visa support to administrative updates&#x2014;ensuring outstanding experiences while streamlining workflows through automation and AI-enabled tools. </li></ul>What we look for<ul><li>Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.</li><li>Drive. You&#x2019;re extremely ambitious in everything you do&#x2014;and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high&#x2014;and rising&#x2014;bar.</li><li>Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You&apos;re always happy to get your hands dirty to help your team. You&#x2019;re reliable, honest, and transparent.</li><li>Proficiency in English. You read, write, and speak proficiently in English. </li></ul>What we offer<ul><li>Incredibly talented, entrepreneurial teams. You&#x2019;ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.</li><li>An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential&#x2014;then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you&#x2019;ve got what it takes, you&#x2019;ll soon be playing an essential role in major projects, too.</li><li>All. These. Benefits. Flexible hours, remote working, unlimited backing for learning and training, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat to a stunning location. We help each Spooner set up the conditions to do their best work.</li><li>Competitive pay and access to company equity at a discount. Typical annual salary offers range from &#xA3;56,345 to &#xA3;85,797 in London and from &#x20AC;54,346 to &#x20AC;82,557 elsewhere in Europe. The lower end of these ranges applies to candidates with little or no relevant experience, while exceptionally experienced candidates may receive offers of up to &#xA3;196,764 in London or &#x20AC;188,848 elsewhere in Europe. Candidates offered a permanent contract may choose to receive part of their compensation in discounted company equity. </li></ul>Commitment &amp; contract Permanent or fixed-term. Full-time. Location Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or fully remote from eligible countries. The selection process In our screening process, we prioritize verifiable signals of excellence, regardless of seniority. There are no preferential paths beyond what your application demonstrates, and we evaluate every candidate through the same process. Some people hold back because they feel they lack experience or have an &#x201C;imperfect&#x201D; CV. If you like the role and believe you could excel over time, don&#x2019;t self-reject. All applications go through our careers page, which is the only way to be considered. If you pass our screening, you&#x2019;ll be asked to complete one or more tests. They are challenging, may involve unfamiliar problems, and can take several hours. To learn more about what to expect throughout the selection process, you can find additional information here. We set the bar high and won&#x2019;t extend an offer until we&#x2019;re confident we&#x2019;ve found the right candidate. This is why a job may remain open for months or be reposted several times. We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities&#x2014;please let us know through this form. Before you apply If you&#x2019;ve applied before but didn&apos;t receive an offer, we recommend waiting at least one year before applying again. Bending Spoons is a demanding environment. We&#x2019;re extremely ambitious and we hold ourselves&#x2014;and one another&#x2014;to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment. To help you ramp up quickly and set yourself up for success, we expect you to spend most days in our Milan office during your first few months with us, regardless of your long-term work location. It&#x2019;s the best way to rapidly absorb our company culture and build trust with your new teammates. We&#x2019;ll support you with generous travel and accommodation assistance. After that, you&#x2019;re welcome to work from one of our offices, or remotely from approved countries&#x2014;depending on what we agree at the offer stage. If the role speaks to you and you&#x2019;re excited to give your best, we&#x2019;d love to hear from you. Apply now&#x2014;we can&#x2019;t wait to meet you.

People administration manager

Project Specialist / Study Delivery Specialist / SMA / Project Coordinator - Remote At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON&#x2019;s global expertise. As the world&#x2019;s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide. We are seeking candidates interested in a global study management role, where they will support global project managers across EMEA, APAC, and the US. In this position, you will work remotely as an integral member of the sponsor&#x2019;s global study team. Responsibilities &amp; Tasks <ul><li>In this role you will be a key member of the sponsor&apos;s Global Study Management Team</li><li>Responsible for budget oversight &#x2013; managing Task/Change Orders, expenses, tracking updates, checking consistency between systems and agreements and escalating issues to the Project Manager</li><li>You will be acting as a primary point of contact, tracking of recruitment progress, data completeness and compliance, overseeing local budgets, protocol deviations, risks, regulatory approvals and import license status</li><li>You will be acting as a primary point of contact for vendors, overseeing study-specific deliverables, ensuring continued monitoring and timely delivery of activities delegated to third parties. </li><li>Oversight of eTMF completeness</li><li>Maintaining interactions and meetings with internal and external partners</li><li>Responsible for reviewing key clinical documents, including the Protocol and Informed Consent Forms, and leading development of study plans (e.g. Monitoring Plan, Vendor Management Plan, Protocol Deviation Management Plan, Risk Management Plan, Communication Plan etc.) for external and internal use in assigned studies.</li><li>Monitoring study conduct and progress, identifying, resolving and escalating risks/issues </li><li>You will be responsible for setting up and maintaining systems and tracking tools that ensure quality, consistency and integration of study data, following up on discrepancies if needed. Granting access to new system users. </li></ul>Your Profile <ul><li>University degree</li><li>1 -2 years of clinical trial experience within clinical research</li><li>Availability to start within 1 - 2 months max</li><li>Experience in global project management/supporting global cross-functional teams at study level would be an advantage</li><li>Experience working with eTMF and CTMS</li><li>Fluent English</li><li>Very good comprehension of Microsoft Office tools (Excel, PowerPoint, Word, Outlook, etc.).</li><li>Knowledge of advanced Excel, timelines/budget tracking systems and clinical trial management systems is an asset.</li><li>Excellent stakeholder management and communication skills (oral and written), outstanding interpersonal skills. </li></ul>What ICON Can Offer You Our success depends on the quality of our people. That&#x2019;s why we&#x2019;ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our Benefits Examples Include <ul><li> Various annual leave entitlements </li><li> A range of health insurance offerings to suit you and your family&#x2019;s needs. </li><li> Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. </li><li> Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family&#x2019;s well-being. </li><li> Life assurance </li><li> Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. </li></ul>Visit our careers site to read more about the benefits ICON offers. At ICON, inclusion &amp; belonging are fundamental to our culture and values. We&#x2019;re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless &#x2013; there&#x2019;s every chance you&#x2019;re exactly what we&#x2019;re looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here to apply

Project Specialist

Eine Booking Agency hat meistens diverse K&#xFC;nstler unter Vertrag und muss daf&#xFC;r sorgen, dass diese mit gen&#xFC;gend Auftritten versorgt werden. Die Agentur hat die Verantwortung, die K&#xFC;nstler entsprechend aufzubauen, die Tourneen gut zu planen und die passenden Shows zu finden und zu buchen. Aufgaben <ul> <li>Unterst&#xFC;tzung des Teams im gesamten Daily Business der Agentur.</li> <li>Reiseabwicklung in Zusammenarbeit mit unserem Reisb&#xFC;ro und Informationsbeschaffung f&#xFC;r die Show unserer K&#xFC;nstler (Advancing &amp; Logistics)</li> <li>Interne und externe Schnittstellenkommunikation</li> <li>Unterst&#xFC;tzung in der Kommunikation mit Kunden und Partnern</li> <li>Planung, Vorbereitung und Durchf&#xFC;hrung von Terminen, Meetings und Videocalls mit internen und externen G&#xE4;sten und Partnern, sowie vorbereitende Zusammenstellung von Unterlagen und Dokumenten</li> <li>Eigenverantwortliche Steuerung und Nachverfolgung von internen Projekten</li> <li>Umgang mit Datenpflege im eigenen System (Aboss - keine Kenntnisse erforlderlich)</li> <li>Back Office, To-Do Liste immer checken und pflegen</li> </ul> Qualifikation - Teamplayer mit Lust an der Erstellung spannender Inhalte f&#xFC;r unterschiedliche Kan&#xE4;le - Deine Englischkenntnisse sind gut in Wort und Schrift - Du verf&#xFC;gst &#xFC;ber gute Deutschkenntnisse in Wort und Schrift - Eine zuverl&#xE4;ssige, teamorientierte und eigenst&#xE4;ndige Arbeitsweise - Du bist flexibel und kannst Dich schnell auf die Anforderungen eines Nacht- oder Wochenendbetriebes einstellen - Gutes Gesp&#xFC;r f&#xFC;r Musik, K&#xFC;nstler, Marken, Trends u. Events - ein Ma&#xDF; an Eigenverantwortung sowie eine selbst&#xE4;ndige und zielorientierte Arbeitsweise - Kennst Du Dich in der elektronischen Musikszene aus - Bist Du mit den K&#xFC;nstlern der elektronischen Musikszene vertraut - Affinit&#xE4;t f&#xFC;r elektronische Musik &amp; Events Benefits - Entfaltungsm&#xF6;glichkeiten bei der Umsetzung neuer Ideen - Moderne Arbeitsatmosph&#xE4;re und B&#xFC;roausstattung - Firmenevents und -veranstaltungen - Ein Laptop mit der notwenigen Software wird zur Verf&#xFC;gung gestellt - Festival u. Eventzug&#xE4;nge - Kollegialer Teamspirit - Ausf&#xFC;hrliche Einarbeitung - Gratis Getr&#xE4;nke F&#xFC;r Neueinsteiger oder &quot;Szeneneulinge&quot; wird 100% Remote eher schwieriger, da die Einarbeitung und Einf&#xFC;hrung in die Welt des Bookings u. Veranstaltungen &#xFC;ber 100% Remote eher unm&#xF6;glich ist.

Assistenzbürokraft

About The Role The Executive Assistant provides high-trust operational support to senior leaders at a fast-growing technology company, managing complex calendars, communications, travel, and cross-functional coordination across engineering, product, and go-to-market teams. This role keeps executives focused on strategic priorities by anticipating scheduling conflicts, preparing decision-ready materials, and maintaining reliable administrative systems in a distributed, high-volume environment. Key Responsibilities <ul><li>Manage complex calendars across multiple time zones using Google Calendar, coordinating internal reviews, customer meetings, board activities, and executive priorities</li><li>Coordinate domestic and international travel, itineraries, visas, ground transportation, and expense reconciliation through tools such as Ramp, Navan, or similar platforms</li><li>Prepare meeting agendas, briefing documents, presentations, and follow-up trackers using Google Workspace, Notion, Slack, and project-management tools</li><li>Facilitate executive communications by drafting correspondence, routing decisions, and maintaining clear follow-up on action items and commitments</li><li>Plan leadership meetings, offsites, team events, and company-wide operating rhythms from initial logistics through post-event documentation</li><li>Partner with finance, people operations, legal, and workplace teams to manage purchasing, invoices, confidential records, onboarding logistics, and administrative workflows</li><li>Improve administrative processes by documenting playbooks, automating recurring tasks, and introducing systems that increase visibility and reduce scheduling friction </li></ul>What We Are Looking For <ul><li>3-6 years of experience as an executive assistant, senior administrative partner, or office operations professional supporting executives in a technology or similarly fast-paced environment</li><li>Demonstrated ability to manage competing priorities, complex calendars, and time-sensitive deliverables with minimal supervision</li><li>Advanced proficiency with Google Workspace, Slack, Zoom, Notion, and calendar, travel, expense, or project-management platforms</li><li>Strong written and verbal communication skills, including the ability to draft concise executive correspondence and produce polished meeting materials</li><li>High discretion and sound judgment when handling confidential business, personnel, financial, and customer information</li><li>Experience working with distributed teams across multiple time zones and coordinating stakeholders at all levels of an organization</li><li>Bachelor&#x2019;s degree or equivalent practical experience; Bonus: experience supporting C-level executives, coordinating board or investor meetings, managing international travel, or using automation and workflow tools such as Zapier or Make</li></ul>

We&apos;re one of the fastest-growing Shopify Retention Agencies in the space, and the brands we work with love us for it. We&apos;ve doubled our headcount in the last 4 months and are now a team of 50 people. And we&apos;re not stopping here. That&apos;s exactly why we&apos;re hiring. We&apos;re looking for someone who sees what needs doing and just does it - no hand-holding, no waiting to be told. You&apos;ll work closely with the Founder to take real work off his plate and partner with our Head of People on building the team and an exceptional culture. Two fronts, one person who makes them all run smoother, with a clear runway into a Founder&apos;s Associate role as you take on more. We&apos;re a remote-first company, so you&apos;re free to work whenever suits you best, just make sure you&apos;re online from 12&#x2013;5pm CE(S)T so we can stay in sync with the team and clients. Please only apply if you can commit to this. What you&apos;ll do: Founder Support <ul><li>Run inbox across Slack, email, and LinkedIn - you know what&apos;s urgent before it&apos;s flagged</li><li>Own the calendar and meeting prep, so nothing catches him off guard</li><li>Chase open points and priorities - you&apos;re the reason nothing falls through the cracks</li><li>Handle organizational topics: reservations, team travel, and external &amp; internal events</li><li>Coordinate and repurpose our marketing content across platforms, keeping everything posted and on-brand</li><li>Jump on whatever the founder&apos;s latest idea is - expect the unexpected, and enjoy it :) </li></ul>People <ul><li>Manage contracts and other important admin tasks across the team</li><li>Help the People team get more out of the tools we already have, and find ways to work more efficiently (AI, automations, etc.)</li><li>Screen candidates, source talent, keep the pipeline moving</li><li>Take on People projects, admin, research, documentation, and earn more ownership as you prove yourself </li></ul>What we&apos;re looking for (non-negotiable): <ul><li>Ideal experience: a similar EA/ops role in a fast-growing environment</li><li>You deliver what you say you will, without being chased</li><li>You&apos;re confident enough to chase the founder when something&apos;s overdue - no waiting around, no being intimidated</li><li>You&apos;re organized enough to run multiple workstreams at once without dropping any of them</li><li>You own your mistakes and act on feedback instead of nodding and repeating them</li><li>You handle sensitive and confidential information with discretion</li><li>You&apos;re into technology and comfortable picking up new tools and AI</li><li>You&apos;re genuinely interested in marketing and business, and how a company actually grows</li><li>You&apos;re hungry to grow into a Founder&apos;s Associate role</li><li>You&#x2019;re a strong communicator with excellent English</li><li>You can commit to being online 12&#x2013;5pm CE(S)T </li></ul>What you&apos;ll get: <ul><li>Competitive salary</li><li>Generous paid time off</li><li>A driven and positive team</li><li>Fully remote - work from wherever you do your best work</li><li>A real growth path from Executive Assistant &#x2192; Founder&apos;s Associate</li><li>A front-row seat to how a fast-growing agency is actually built</li><li>Daily, direct access to the Founder and Executive Team - you&apos;ll see every decision made in real time, not filtered through five layers of management </li></ul>This is for you if: <ul><li>You spot what needs doing before anyone asks, and just do it</li><li>You want variety - a founder&apos;s calendar one hour, a LinkedIn post the next, a candidate screen after that</li><li>You want to earn your way into more ownership, not have it handed to you</li><li>You take pride in the details nobody else notices until they go wrong </li></ul>This is not for you if: <ul><li>You need a job description to tell you exactly what to do every day</li><li>You want a narrow, single-lane role</li><li>You wait to be told twice </li></ul>Speak soon &#x2764;&#xFE0F; &#x1F525;

Executive Assistant | Growing Marketing Agency | Remote

Job Description Sachbearbeiter Kreditverwaltung Location: M&#xF6;nchengladbach / Herne Type: Full-time, Remote Rollenprofil Der Sachbearbeiter Kreditverwaltung &#xFC;bernimmt die volumensst&#xE4;rkste und standardisierteste Funktion im Liefermodell und bildet das transaktionale R&#xFC;ckgrat sowohl f&#xFC;r die Verwaltung regul&#xE4;r bedienter Kredite als auch f&#xFC;r das fr&#xFC;hzeitige Mahnwesen (entspricht der Intensivbetreuung). Diese Ebene deckt den Gro&#xDF;teil der wiederkehrenden, systemgest&#xFC;tzten T&#xE4;tigkeiten im deutschen Hypothekenlebenszyklus ab &#x2013; von der Dokumentenerfassung &#xFC;ber die Zahlungsverarbeitung bis hin zur Bearbeitung von Fr&#xFC;hstadium-Zahlungsr&#xFC;ckst&#xE4;nden. Wesentliche Aufgaben (bezogen auf den deutschen Hypothekenprozess) <ul><li> Verarbeitung von Zahlungseing&#xE4;ngen und Kontenabstimmung f&#xFC;r bestehende Bestandskredite sowie Prolongations- und Anschlussfinanzierungsvertr&#xE4;ge </li><li> Einscannen und OCR-Extraktion eingehender Dokumente &#x2013; Schufa-Ausk&#xFC;nfte, Einkommensnachweise (Lohnabrechnungen) und Notariats-/Grundbuchkorrespondenz </li><li> Erstellung ereignisgesteuerter Hinweise, einschlie&#xDF;lich Zinsbindungsauslauf-Trigger f&#xFC;r das Anschlussfinanzierungs-Outreach-Fenster sowie Fr&#xFC;hwarnindikatoren und Covenant-Trigger </li><li> Erstma&#xDF;nahmen im Mahnwesen f&#xFC;r Konten im R&#xFC;ckstandsfr&#xFC;hstadium (Stufe 1&#x2013;2, vor Einleitung der Sanierung) </li><li> Erstbetreuung der Kreditnehmer bei standardm&#xE4;&#xDF;igen Serviceanfragen (Saldenabfragen, Kontoausz&#xFC;ge, Zahlungshistorie) </li><li> Sicherstellung der Dateneingabegenauigkeit in den Verwaltungs- und Inkassosystemen </li></ul>Erforderliche Kenntnisse und F&#xE4;higkeiten <ul><li> Grundkenntnisse im Hypothekenbereich sowie in der Kreditvergabe und -verwaltung </li><li> Deutschkenntnisse auf B1&#x2013;B2-Niveau, ausreichend f&#xFC;r strukturierte telefonische und schriftliche Kreditnehmerkommunikation </li><li> Hohe Dateneingabegenauigkeit und sicherer Umgang mit verschiedenen Verwaltungs- und OCR-Systemen </li><li> Klare und professionelle telefonische Kommunikationsf&#xE4;higkeiten im Mahnwesen und im Erstkundenservice </li><li> F&#xE4;higkeit zur Absolvierung eines strukturierten vierw&#xF6;chigen Onboardings mit Schwerpunkten auf deutschen Hypothekenprodukten (Zinsbindung, Tilgungsstrukturen), Systemplattformen und Kundenservicestandards </li><li> Grundlegendes Verst&#xE4;ndnis der datenschutzrechtlichen Anforderungen gem&#xE4;&#xDF; DSGVO/BDSG bei der Verarbeitung von Schufa- und Einkommensdaten </li></ul>Mindestanforderungen <ul><li> Abgeschlossene Schulausbildung (Abitur, Realschulabschluss oder vergleichbar) sowie einschl&#xE4;gige Erfahrung im BPO-/Contact-Center- oder Back-Office-Bereich </li><li> Zertifizierte Deutschkenntnisse auf B1&#x2013;B2-Niveau </li><li> Vorkenntnisse in OCR-/Dokumentenverarbeitungs- oder Verwaltungsplattformen von Vorteil </li><li> Keine bankfachliche Ausbildung erforderlich &#x2013; diese Ebene ist auf standardisierte, volumenstarke Abwicklung ausgelegt, nicht auf Kreditentscheidungen </li></ul>&#xDC;ber eClerx eClerx ist ein f&#xFC;hrender Anbieter von produktisierten Dienstleistungen und bringt Menschen, Technologie und Branchenexpertise zusammen, um Gesch&#xE4;ftsergebnisse zu verbessern. Das Unternehmen bietet Dienstleistungen in den Bereichen Gesch&#xE4;ftsprozessmanagement, Automatisierung und Analytics f&#xFC;r eine Reihe von Fortune-2000-Unternehmen an, darunter einige der weltweit f&#xFC;hrenden Unternehmen aus den Bereichen Finanzdienstleistungen, Kommunikation, Einzelhandel, Mode, Medien &amp; Unterhaltung, Fertigung, Reisen &amp; Freizeit sowie Technologie. eClerx wurde im Jahr 2000 gegr&#xFC;ndet und ist sowohl an der Bombay Stock Exchange als auch an der National Stock Exchange of India notiert. Das Unternehmen besch&#xE4;ftigt mehr als 19.000 Mitarbeiter in Australien, Kanada, Frankreich, Deutschland, der Schweiz, &#xC4;gypten, Indien, Italien, den Niederlanden, Peru, den Philippinen, Singapur, Thailand, dem Vereinigten K&#xF6;nigreich und den USA. Weitere Informationen finden Sie unter www.eclerx.com . Sie finden uns auch auf: https://www.linkedin.com/company/eclerx/ https://www.indeed.com/cmp/Eclerx/about https://www.glassdoor.com/eClerx eClerx ist ein Arbeitgeber, der Chancengleichheit f&#xF6;rdert. Alle qualifizierten Bewerber werden unabh&#xE4;ngig von Rasse, Hautfarbe, Religion, Geschlecht, nationaler Herkunft, Behinderung, gesch&#xFC;tztem Veteranenstatus oder einem anderen gesetzlich gesch&#xFC;tzten Merkmal gem&#xE4;&#xDF; den geltenden gesetzlichen Bestimmungen bei der Einstellung ber&#xFC;cksichtigt. Wir verpflichten uns au&#xDF;erdem, Ihre personenbezogenen Daten zu sch&#xFC;tzen und zu sichern. Unsere Richtlinie finden Sie hier .

Sachbearbeiter Kreditverwaltung

&#x27A1;&#xFE0F; About the role Successful businesses think globally &#x2013; but complex compliance challenges create significant barriers to global operations, forcing teams to spend vast amounts of time, money, and energy on administration instead of strategic priorities. Traditional compliance approaches are too slow, vague, and expensive for modern business dynamics. That&apos;s why we&apos;ve built the platform that automates compliance and duty of care for business travel, workations, and international assignments. Our vision: A world where global business knows no borders &#x2013; where compliance is effortless, so growth has no limits. Your role in this mission: We&apos;re seeking an ambitious, early-career generalist to act as an Associate to our SOS Business Lead. You&apos;ll take ownership of the commercial, partner, and operations projects that matter most to WorkFlex SOS, our duty of care and travel risk management line - and grow into someone as fluent in the subject as the Business Lead themselves. You&apos;ll report directly to the SOS Business Lead. &#x1F3AF; What you will do <ul><li>Take ownership of high-priority projects the SOS Business Lead assigns to you, spanning commercial, partner, and operational topics - and drive them from problem to delivered outcome.</li><li>Support commercial efforts: help build enablement processes and drive Go-To-Market objectives with the Business Lead.</li><li>Help managing event based marketing campaigns, external relationships &amp; partners. Support the Business Lead on building internal processes.</li><li>Act as a proxy for the SOS Business Lead in meetings, synthesizing information and preparing materials for internal and customer-facing discussions.</li><li>Build proficiency in Duty of Care and Travel Risk Management - including frameworks like ISO 31030 - so you can represent the topic credibly as the SOS Associate.</li><li>Wearing many hats: Solving internal bottlenecks, championing the SOS product in other departments (and vice versa).</li></ul> &#x2B50; What you need to succeed <ul><li>1-3 years of relevant experience (e.g. consulting, startups, or a generalist/founder&apos;s associate-type role), or an outstanding academic record with strong internship experience at minimum.</li><li>Excellent cross-collaboration and communication skills in English and German, written and spoken.</li><li>A structured, analytical approach to solving ambiguous problems. Comfortable working with latest AI &amp; quantitative data.</li><li>Strong sense of ownership, proactive and the ability to operate independently in a fast-paced, remote environment.</li><li>Passionate for networking and a fundamental understanding of how SaaS sales, marketing and partnerships works.</li><li>Genuine interest or preliminary experience in the following topics: Duty of Care / Travel Risk Management, Travel Insurance and Emergency Management (SOS).</li></ul> &#x1F680; Why join us at WorkFlex <ul><li>Contribute to building the future of the fastest-growing HR tech startup in Germany backed by prominent customers such as Scout24, BioNTech, and others, as well as funding from top-tier VC and angel investors.</li><li>Competitive salary and VSOPs (Virtual Stock Options) to share in our success.</li><li>A monthly budget of &#x20AC;200 to spend on &#x1F3E2; co-working space and/or &#x1F3C3; &#x2640;&#xFE0F; sports subscriptions.</li><li>Work from anywhere in a remote-only company and go on workations for up to 183 days a year.</li><li>Merit-based culture with substantial growth opportunities.</li><li>Trust-based work &#x2013; organize your own schedule. We want to celebrate results, not hours spent working.</li><li>Collaborative team culture where everyone&apos;s input is valued to shape sales efforts, approaches, and processes.</li></ul>

Business Associate (SOS Product)

# Administration Support Specialist ## About the Role A leading financial services company is seeking an Administration Support Specialist for a fully remote position supporting 401(k) services. This role focuses on managing administrative workflows, maintaining accurate data, and supporting client communication. The ideal candidate brings strong administrative and organizational skills, experience in office management, and the ability to maintain accuracy while supporting client-facing processes. ## Key Responsibilities * Manage administrative workflows supporting 401(k) services.* Maintain accurate and up-to-date data.* Support client communication and administrative requests.* Coordinate administrative activities and workflows.* Help ensure accuracy and consistency across administrative processes.* Provide general administrative support for 401(k) service operations. ## Required Qualifications * Bachelor&#x2019;s degree.* Experience in office management.* Strong attention to data accuracy.* Ability to manage administrative workflows.* Effective communication skills.* Ability to work independently in a fully remote environment. ## Preferred Qualifications * No specific preferred qualifications were provided in the available job description. ## Skills &amp; Competencies * Administrative support* Office management* 401(k) services administration* Data accuracy* Workflow management* Client communication* Organization* Attention to detail* Written and verbal communication* Remote work ## Education &amp; Experience **Education:** Bachelor&#x2019;s degree. **Experience:** Experience in office management. ## Work Arrangement &amp; Schedule * **Work Arrangement:** Fully Remote* **Employment Type:** Not specified in the provided job description* **Schedule:** Not specified in the provided job description ## Compensation &amp; Benefits The position offers competitive compensation, but the specific salary or compensation range was not provided in the available job description. ## Compliance / Additional Information This role supports administrative workflows and client communication related to 401(k) services within a financial services environment.

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