<a href="https://himalayas.app/companies/yugo">Yugo</a> is a global leader in student housing dedicated to creating exceptional living experiences for students around the world. With a presence spanning more than 14 countries and 120 cities, <a href="https://himalayas.app/companies/yugo">Yugo</a> combines innovation, community, and purpose to redefine student living. In the U.S., <a href="https://himalayas.app/companies/yugo">Yugo</a> operates nearly 40,000 beds across 88 properties in 28 states, delivering vibrant communities designed to support student success both personally and professionally. Guided by its Live Your Best Life philosophy, <a href="https://himalayas.app/companies/yugo">Yugo</a> fosters sustainability, personal growth, and career development while building an inclusive, collaborative, and forward-thinking culture for residents and team members alike.The Facilities Operations Specialist plays a critical role in supporting operational excellence across the <a href="https://himalayas.app/companies/yugo">Yugo</a> portfolio. This role is designed for a highly skilled facilities professional with regional or multi-site maintenance experience who thrives in fast-paced environments and is willing to travel extensively (up to 90%) to support properties during high-need periods.The Facilities Operations Specialist is a hands-on subject matter expert who partners closely with Area Facilities Managers, site-level teams, and the SVP of Facilities and Development Services to stabilize operations, support turn and move-in readiness, ensure compliance, and elevate maintenance standards across the portfolio. This role balances technical execution with coaching and training, helping develop our on-site <a href="https://himalayas.app/companies/yugo">Yugo</a>ers while ensuring our spaces remain safe, compliant, and welcoming.This role reports to the SVP of Facilities and Development Services and supports an assigned portfolio of properties nationwide.<h3>Here's what you'll be doing!</h3><ul>
<li>Lead by example through exhibiting and reinforcing the <a href="https://himalayas.app/companies/yugo">Yugo</a> Operations culture. </li>
<li>Travel extensively to support properties with facilities operations, staffing gaps, high work-order volume, turn readiness, and operational recovery.</li>
<li>Support work order completion and make-ready execution to ensure service level expectations are met.</li>
<li>Assist with site-level procurement and inventory management, ensuring materials and resources align with budget and operational needs.</li>
<li>Conduct property inspections and reviews related to facilities compliance, including operational permits, life safety systems testing, preventative maintenance schedules, and inspection logs.</li>
<li>Partner with Area Facilities Managers, Regional Managers, and on-site teams to identify gaps and implement corrective action plans.</li>
<li>Provide hands-on technical support across trades, including HVAC diagnostics and repair, plumbing, electrical, and general facilities maintenance.</li>
<li>Support development and upkeep of property-specific O&amp;M plans and preventative maintenance programs</li>
<li>Deliver timely updates to the SVP of Facilities and Development Services identifying risks, challenges, and opportunities observed in the field.</li>
<li>Participate in and support systems training, compliance courses (EPA, OSHA, trade-specific), operations meetings, and company initiatives.</li>
<li>Coach and train on-site maintenance teams to improve technical skill, efficiency, and confidence.</li>
<li>Build strong peer-to-peer relationships with on-site <a href="https://himalayas.app/companies/yugo">Yugo</a>ers to drive accountability and performance.</li>
<li>Collect and analyze data from inspections, reporting, and system workflows to identify trends and improvement opportunities.</li>
<li>Collaborate cross-functionally with Operations, People &amp; Culture, Accounting, Sales, and Marketing to support shared business objectives.</li>
<li>Support turn and move-in preparation by ensuring facilities readiness, materials availability, and execution consistency.</li>
</ul><h3>Requirements</h3>Sound good so far? Here’s what you’ll need to thrive in this role!Education / Experience: • Bachelor’s degree preferred; or equivalent combination of education and experience. • Minimum 3–5 years of facilities or maintenance experience in student housing, multifamily, hospitality, or similar environments. • Regional or multi-site maintenance experience strongly preferred. • Demonstrated ability to work independently while supporting multiple properties and teams.<h3>• EPA III and above type certification</h3>Language Ability: • Ability to read and interpret safety rules, operating manuals, and maintenance instructions. • Ability to write routine reports and correspondence. • Ability to communicate effectively with on-site teams and leadership. • Fluency in English (reading, writing, and speaking).Math Ability: • Ability to calculate percentages, measurements, and basic financial figures. • Ability to take and interpret dimensional measurements. • Ability to use and interpret diagnostic tools including, but not limited to:<ul>
<li>Multimeter</li>
<li>Temperature sensors</li>
<li>Moisture meters</li>
<li>Pressure gauges and HVAC manifold gauges</li>
<li>Water quality testing kits</li>
<li>Mold and lead testing kits</li>
</ul>Reasoning Ability: • Ability to solve practical problems in environments with limited standardization. • Ability to read and interpret architectural, structural, electrical, and plumbing drawings. • Ability to act with discretion and authority in health and safety matters.Computer Skills: • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Entrata or equivalent property management systems. • App-based preventative maintenance, inspection, and asset tracking platforms. <h3>Benefits</h3>As part of the <a href="https://himalayas.app/companies/yugo">Yugo</a> team, you are eligible for a competitive salary, bonus eligibility, comprehensive benefits and more! Here’s a snapshot of what we offer;<ul>
<li>Competitive salary</li>
<li>Generous benefits package! Including health, dental and vision</li>
<li>401k + 4% employer matching</li>
<li>Three weeks of PTO</li>
<li>Paid Wellness Time</li>
<li>11 paid Holidays</li>
<li>Paid Parental Leave</li>
<li>1 Paid Volunteer Day</li>
<li>1 Paid YuDay</li>
<li>Company paid STD, LTD and Life insurance</li>
</ul>At <a href="https://himalayas.app/companies/yugo">Yugo</a>, we believe in creating a culture where everyone belongs and feels empowered to do their best work. If you're looking to make an impact in a people-first environment, apply today!Equal Opportunity EmployerWe are proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, protected veteran status, or any other status protected by applicable law.Originally posted on <a href="https://himalayas.app">Himalayas</a>

Facilities Operations Specialist

We are seeking a detail-oriented Data Entry Admin Specialist to support business operations through accurate data processing, record management, and administrative assistance. This remote opportunity is ideal for individuals who enjoy organised workflows, maintaining accurate information, and contributing to efficient business processes. The successful candidate will manage digital records, verify information, update databases, and assist with administrative activities that support daily operations. This role requires strong attention to detail, excellent organisation skills, and the ability to work independently while maintaining accuracy, confidentiality, and productivity in a remote environment. Key Responsibilities: <ul> <li>Accurately enter, update, and maintain data across internal systems and platforms.</li> <li>Review information for accuracy, completeness, and consistency.</li> <li>Perform regular data verification and quality control checks.</li> <li>Organise and maintain electronic files, records, and documentation.</li> <li>Prepare spreadsheets, reports, and administrative summaries when required.</li> <li>Support document management and administrative processes.</li> <li>Identify and correct data discrepancies promptly.</li> <li>Maintain confidentiality when handling sensitive information.</li> <li>Follow established procedures to ensure data accuracy and efficiency.</li> <li>Assist with additional administrative tasks as assigned.</li> </ul> Requirements: <ul> <li>Strong attention to detail and accuracy.</li> <li>Excellent organisational and time-management skills.</li> <li>Ability to handle repetitive tasks while maintaining quality.</li> <li>Good written and verbal communication skills.</li> <li>Basic knowledge of Microsoft Office Suite or Google Workspace.</li> <li>Ability to work independently with minimal supervision.</li> <li>Reliable internet connection and suitable remote workspace.</li> <li>Strong commitment to meeting deadlines and productivity goals.</li> </ul> Qualifications: <ul> <li>High school diploma or equivalent required.</li> <li>Previous experience in data entry, administration, clerical support, or related roles is preferred.</li> <li>Entry-level candidates with strong computer skills are encouraged to apply.</li> <li>Familiarity with spreadsheets, databases, and digital filing systems is an advantage.</li> </ul> Benefits: <ul> <li>Fully remote work opportunity.</li> <li>Flexible working arrangements.</li> <li>Comprehensive onboarding and training.</li> <li>Competitive compensation package.</li> <li>Career development opportunities.</li> <li>Supportive remote team environment.</li> <li>Opportunity to build valuable administrative and technical skills.</li> <li>Work-life balance-focused workplace.</li> </ul> Equal Opportunity Statement: We are committed to creating an inclusive workplace where all individuals are respected, valued, and provided equal opportunities to succeed. Employment decisions are based on qualifications, skills, experience, and business needs without regard to race, colour, religion, gender, national origin, age, disability, veteran status, or any other protected characteristic.

Data Entry Admin Specialist (Remote)

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a People Operations Coordinator based in Netherlands. This role sits at the heart of a global People function, supporting onboarding, HR, talent operations, and employee experience. You will help ensure that new joiners have a smooth, engaging, and well-organized start while continuously improving the underlying processes. The position combines hands-on operational coordination with systems management, documentation, data organization, and process optimization. You will work across multiple People and Talent tools while exploring how AI can make everyday workflows more efficient. The role offers significant autonomy and is suited to someone proactive, highly organized, and comfortable taking ownership in a fast-moving environment. You will collaborate with colleagues across different locations, cultures, and time zones within a fully distributed organization. With room to expand into broader People and Talent Operations responsibilities, this is an opportunity to grow your impact and career within a global People team. Accountabilities <ul><li>Continuously improve the onboarding experience by ensuring processes are clear, consistent, efficient, and up to date. </li><li>Coordinate operational activities supporting new joiners and help create a smooth and engaging onboarding journey. </li><li>Review, update, and maintain internal People resources and onboarding documentation, including Notion pages. </li><li>Handle operational tasks across onboarding, Talent, and HR, including system updates, data filtering, and report preparation. </li><li>Maintain accurate, well-organized People data, documentation, and records across relevant systems. </li><li>Help optimize the use of AI, digital tools, and People systems to improve operational efficiency. </li><li>Identify opportunities to simplify processes, improve workflows, and enhance the employee experience. </li><li>Collaborate closely with People, HR, recruitment, and onboarding stakeholders to ensure processes run effectively. </li><li>Support multiple operational priorities while maintaining a high level of accuracy and attention to detail. </li><li>Take ownership of assigned processes and tasks, proactively identifying issues and proposing improvements. </li><li>Contribute to the continuous development of broader People and Talent Operations activities as the role evolves. </li></ul>Requirements <ul><li>Experience in a similar People Operations, HR operations, administrative, onboarding, or coordination role. </li><li>Experience working closely with onboarding, HR, recruiting, or broader People teams. </li><li>Experience using AI to improve efficiency in your work, or a strong interest and willingness to learn how to apply AI effectively. </li><li>Comfortable working across multiple tools and systems, including platforms such as Notion and applicant tracking systems. </li><li>Strong interest in People Operations, employee experience, and process improvement. </li><li>Highly organized with excellent attention to detail and a strong ability to manage multiple priorities. </li><li>Proactive and self-driven approach, with the confidence to take ownership of tasks and processes. </li><li>Strong written and verbal communication skills. </li><li>Ability to work effectively in a fast-paced, evolving, and highly distributed environment. </li><li>Collaborative mindset with the ability to give and receive feedback and support colleagues toward shared goals. </li><li>Performance-oriented and growth-minded, with a willingness to experiment, learn from mistakes, and continuously improve. </li><li>Curious and humble approach, with the confidence to ask questions and seek support when needed. </li><li>Experience working with teams across different locations, cultures, and time zones is advantageous. </li><li>Flexibility to accommodate some working-hour overlap with Beijing time is a plus. </li><li>Interest in the gaming industry or game development is beneficial. </li></ul>Benefits <ul><li>Fully remote work arrangement with the ability to work from anywhere in the world. </li><li>Flexible working hours with no imposed schedule. </li><li>Unlimited paid time off. </li><li>Ability to travel while working remotely. </li><li>Option to receive compensation in your preferred currency. </li><li>Compensation based on qualifications, experience, and fit for the role. </li><li>Allowance to purchase your own work device or equipment. </li><li>Annual variable compensation through a bonus program. </li><li>Freedom and trust to experiment, learn quickly, and make a meaningful impact. </li><li>Opportunities to grow into broader People and Talent Operations responsibilities. </li><li>Ability to pitch ideas directly to management. </li><li>Supportive, diverse, and fast-learning international community spanning six continents and 30+ countries. </li><li>Collaborative environment focused on ownership, performance, experimentation, and continuous improvement. </li></ul>How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role&apos;s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

People Operations Coordinator

<div>
<h3>Position Description:</h3>
<div>
<a href="https://himalayas.app/companies/tenna">Tenna</a> is searching for a dedicated and experienced Project Coordinator to join our Field ServicesTeam. The ideal candidate will have a background in construction, scheduling expertise, and the ability to thrive in a fast-paced environment while managing multiple projects. As a Project Coordinator, you will be responsible for various tasks, including reviewing expense and timesheet coding, scheduling, managing work orders, providing customer follow-up support, creating and editing implementation plans, auditing asset-to-tracker matches, and handling ad hoc projects. This position offers an opportunity to contribute to the successful execution of customer installations while utilizing your scheduling expertise, and project management capabilities. If you are a proactive, detail-oriented individual who excels in a fast-paced environment – apply now!</div>
<div>
<h3>Why <a href="https://himalayas.app/companies/tenna">Tenna</a>?</h3>
<div>At <a href="https://himalayas.app/companies/tenna">Tenna</a>, we believe the best is right in front of all of us, and that each day holds more potential than the one before. We believe that every new discovery can lead to something better than we thought possible. When we boil it down, the top five qualities that define the <a href="https://himalayas.app/companies/tenna">Tenna</a> Team are quality-obsessed, gritty, continuous learners, collaborative problem solvers, and just plain awesome. Sound like you? Join us as we empower our customers to control their mixed assets anytime, anywhere, on one comprehensive platform. Apply now! </div>
</div>
</div><h3>Your Responsibilities:</h3><ul>
<li>Review expense coding to ensure accuracy and compliance with project budgets</li>
<li>Audit all travel and transportation arrangements to ensure they are made according to <a href="https://himalayas.app/companies/tenna">Tenna</a>’s Travel &amp; Expense Policy</li>
<li>Verify and analyze timesheet coding, ensuring proper allocation of labor costs and adherence to company policies</li>
<li>Assist in the development and maintenance of installation project schedules, ensuring tasks are correctly sequenced, and resource allocation is optimized</li>
<li>Coordinate with supporting departments to ensure Mechanics have the hardware and tools to complete onsite work</li>
<li>Coordinate with internal teams to manage work orders, track progress, and ensure the timely completion of projects</li>
<li>Provide excellent customer service and support by following up with customers, addressing inquiries, and coordinating site locations and ATTM (Authorization to Test and Turn On) processes </li>
<li>Edit installation plans, ensuring that all project requirements and milestones are properly documented and communicated</li>
<li>Supports management in optimizing installation schedules. Identifies and coordinates efficiencies based on customers’ locations and timelines</li>
<li>Conduct audits to ensure asset-to-tracker matches are correct, identify discrepancies, and take corrective actions as necessary</li>
<li>Partners with management to ensure trackers are installed on schedule and correctly, per <a href="https://himalayas.app/companies/tenna">Tenna</a> Procedures and Quality Standards</li>
<li>Participates in customer implementation planning meetings to gather necessary details to help plan successful field installations</li>
<li>Collaborate with cross-functional teams to ensure smooth project execution, resolve issues, and optimize processes</li>
<li>Undertake ad hoc projects as assigned, demonstrating flexibility and adaptability to handle diverse responsibilities effectively</li>
<li>Assists the field team with change orders and facilitates the necessary workflows.</li>
<li>Assists with training newly hired team members</li>
</ul><h3>Qualifications:</h3><ul>
<li>4+ years’ experience working in project coordination, dispatching, planning, or logistics-related role</li>
<li>Experience working within construction technology or the industry is an absolute plus.</li>
<li>Proven experience in scheduling and managing multiple projects simultaneously</li>
<li>Proficiency in project management software and tools for scheduling and documentation</li>
<li>Strong experience with Microsoft Excel, Word, and Project is required</li>
<li>Ability to thrive in a fast-paced environment and effectively prioritize tasks to meet deadlines</li>
<li>Strong attention to detail and accuracy. Problem-solving and planning skills are vital</li>
<li>Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders</li>
<li>Ability to handle ambiguity and work independently with minimal supervision</li>
<li>Strong organizational and multitasking abilities to manage competing priorities</li>
<li>Flexibility and adaptability to respond to changing project needs and priorities</li>
<li>High School diploma/GED required or equivalent work experience</li>
<li>Ability to work within construction site environments, high/low temperatures, and outdoor elements on occasion</li>
<li>A self-motivated and adaptable person with a strong service orientation and “do what it takes” attitude</li>
</ul><h3>What you need to know:</h3><ul>
<li>Full-time opportunity</li>
<li>Location: Remote – Nationwide</li>
<li>Travel is required, up to 10%</li>
<li>Opportunities for personal development within a highly dynamic team</li>
<li>Robust, low-cost benefit packages are offered</li>
<li>Benefit coverage begins on the first date of employment </li>
<li>Dependent Care is offered</li>
<li>401k match</li>
<li>Employee referral bonuses</li>
</ul><div>As an Equal Opportunity Employer, <a href="https://himalayas.app/companies/tenna">Tenna</a> is committed to building a diverse team. We welcome different perspectives and opinions to foster innovation, authenticity, and excellence across all parts of our company, and are committed to providing employees with a work environment free of discrimination and harassment.</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Project Coordinator

At <a href="https://jobicy.com/company/beyond-finance" target="_blank" rel="noopener">Beyond Finance</a>, we've made it our mission to help everyday Americans escape the endless cycle of crippling debt and step into a brighter financial future. Through compassionate, individualized care, a culture focused on compliance and ethics, supportive user-centric technology, and customized financial solutions, we've helped over 1 million clients on their path to a brighter future.
While we're proud of what we've already accomplished, we're searching for new collaborators to help us get to the next level! If you're looking to join a forward-thinking, rapidly growing organization with helping people as its number one goal, we want to hear from you.
The Role 
Beyond Finance is searching for an office-savvy Payment Operations Associate that will be responsible for performing a variety of clerical tasks within our Business Operations Department. This position will collaborate with the department to assist in helping the client settle as much of their unsecured debt as possible. The Business Operations Department works directly with creditors, agencies and law offices to resolve delinquent accounts to negotiate the best possible savings for each client.
Responsibilities
<ul>
<li>Manage daily settlement pipeline and exception reporting for the payment setup and clearing process.</li>
<li>Communicate with creditors and agencies (on the phone and via email) in order to clear payment exceptions and uncleared payments.</li>
<li>Support the acquisition of required documentation required to successfully remit a payment.</li>
<li>Request proof of payment from collection agencies, creditors, and our third-party payment processor company.</li>
<li>Utilize accumulation of funds banking ledger to determine when funds will be available for the payment remittance and ensure sufficient deposit account balances based on operational need. </li>
<li>Uphold high level of knowledge of departmental functions and activities in order to respond to internal and external inquiries and requests for information and departmental support. </li>
<li>Scan necessary documents and attach them to client accounts in our client relations management system (Salesforce).</li>
<li>Actively multitask with the ability to maintain attention to small details.</li>
<li>Provide support in word processing, typing correspondence and proofreading. </li>
<li>Have the capability to flex-work to manage multiple priorities, meet tight deadlines and manage last-minute changes.</li>
<li>Be responsible for special projects and other assignments as directed by the Business Operations.</li>
<li>Research and accuracy required when handling escalation issues</li>
</ul>
Qualifications: 
<ul>
<li>Undergrad Degree preferred or 3-5 years of experience </li>
<li>Advanced knowledge of Microsoft Word, Excel, PowerPoint, Adobe and Outlook with an ability to learn our systems</li>
<li>Outstanding interpersonal, detail-oriented and problem-solving skills</li>
<li>Positive, Prompt, and Reliable</li>
<li>Salesforce experience preferred </li>
<li>Boast quality customer relations skills and phone etiquette</li>
<li>Ability to work well under pressure and meet deadlines</li>
<li>Proven track record of working cooperatively and effectively with various work styles, levels of management and support staff</li>
<li>Strong verbal and written communication skills</li>
</ul>
#LI-LB2
The base hourly range is listed below.
Hourly Range
$25—$27 USD
Why Join Us?
While you make a difference for others, we’ll work to make a difference for you, providing an uplifting, collaborative work environment and benefits that reflect your value to us. For eligible full-time employees, we offer:
<ul>
<li>Considerable employer contributions for health, dental, and vision programs</li>
<li>Generous PTO, paid holidays, and paid parental leave</li>
<li>401(k) matching program</li>
<li>Merit advancement opportunities</li>
<li>Career development &amp; training</li>
</ul>
And finally, our team spirit and culture! We cultivate an environment of community, connection, and belonging across our entire organization.
Beyond Finance does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job positions. No fee will be paid to their parties who submit unsolicited candidates directly to Beyond Finance employees or the Beyond Finance HR team. No placement fee will be paid to any third party unless such a request has been made by the Beyond HR team.

Payment Operations Associate

<div class="content-intro">
<h3>Company Introduction:</h3>
<a href="https://himalayas.app/companies/airspace">Airspace</a> is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, <a href="https://himalayas.app/companies/airspace">Airspace</a> has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.
As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors. 
<a href="https://himalayas.app/companies/airspace">Airspace</a> has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. <a href="https://himalayas.app/companies/airspace">Airspace</a> has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. 
The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. 
</div><h3>Overview</h3>Primary Focus: To set up all new orders containing the most time-sensitive commodities for success, provide proactive updates to customers on any deviations and track order status progression from start to finish. These job requirements were carefully crafted in order to provide you with the basic building blocks of the <a href="https://himalayas.app/companies/airspace">Airspace</a> Operations team and pave the way for a continued path forward as you grow within this company.<h3>Importance of role</h3>The operations team is the backbone of our company and by working on the front lines you represent, first-hand, everything that we stand for. Not only will you be in direct communication with our customers, commanders and agent service providers, with extreme attention to detail, having the ability to catch something so small can ultimately be the difference maker in being able to save a human life!<h3>Responsibilities</h3><h3>Operating the <a href="https://himalayas.app/companies/airspace">Airspace</a> Platform </h3><ul>
<li>Set up new orders by adhering to both standard work practices and client-specific SOP instructions</li>
<li>The ability to rapidly move from one critical task to another</li>
<li>Accurately confirm job milestones are completed correctly and on time</li>
<li>Ability to navigate and interpret Airline booking and tracking websites</li>
<li>Following all process and communication standards within multiple platforms</li>
<li>Ability to stay independently informed by reviewing all communications provided throughout the company platforms</li>
</ul><h3>Proactive Customer Updates</h3><ul>
<li>Ability to professionally relay delays, issues, and updates with customers through verbal and written communication.</li>
<li>With the customer’s best interest in mind, always looking ahead (weather conditions, traffic, etc.) and offering an alternative solution in order to meet or beat their required delivery times.</li>
</ul><h3>Intuitive Problem Solving</h3><ul>
<li>Ability to update, manage, and/or change airway bills using initial or tenured training.</li>
<li>Ability to source driver coverage for any segment of an order.</li>
<li>Ability to use situational awareness to request or deny additional driver incentives when necessary.</li>
<li>Ability to apply training and tenured knowledge to find out of the box solutions to common or uncommon issues.</li>
<li>Follow escalation procedures and guidance provided by senior team members to assist in issue resolution.</li>
</ul>Handling All Inbound and Outbound Communications<ul>
<li>Timely acknowledgment and action of all email, phone and text requests</li>
<li>Expected to consistently meet all minimum metric expectations for phone availability and acceptance</li>
<li>Proper use of the various phone statuses</li>
<li>Adherence to All Hands on Deck and Off-Phones Requests guidelines </li>
<li>Order placement for customers who are unable to place orders via the online portal</li>
<li>Ability to identify and resolve issues surfaced through inbound phone calls, text messages, and email.</li>
<li>Cross sector phone call resolution</li>
</ul>Maintaining Balanced Level of PerformanceAs an OSI, you will be expected to meet minimum metric requirements and customer service standards for an entry level position. Expectations will increase with each advancement. All expectations will be communicated to you through your direct reporting supervisor. <h3>Compensation</h3><ul>
<li>Hourly Range: $26-$28/hr</li>
<li>High-quality health, vision, and dental care plan options</li>
<li>401K company contribution program</li>
<li>Professional learning and training reimbursements</li>
</ul><div class="content-conclusion">
<h3>Core Values:</h3>
<ul>
<li>
We are One Team. We believe we all accomplish more when we are working together.</li>
<li>
We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.</li>
<li>
We are Passionate. We care deeply about our mission and are not afraid to raise the bar.</li>
<li>
We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.</li>
<li>
We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.</li>
</ul>
<a href="https://himalayas.app/companies/airspace">Airspace</a> is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, <a href="https://himalayas.app/companies/airspace">Airspace</a> participates in the E-Verify program for all locations. 
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<div class="p-rich_text_section">
A friendly reminder: <a href="https://himalayas.app/companies/airspace">Airspace</a> will only contact candidates from an @airspace.com email, a no-reply notification from , or a verified LinkedIn profile. We never request fees or sensitive personal/financial information during recruiting. If something seems suspicious or feels off, please reach out to us at before responding.</div>
<div class="p-rich_text_section">For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.</div>
</div></div></div></div></div></div></div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Operations Specialist I (Medical Device)

<div class="content-intro">
<img alt="" width="649">
<hr>
Who is <a href="https://himalayas.app/companies/trace3">Trace3</a>?
<a href="https://himalayas.app/companies/trace3">Trace3</a> is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.
Our culture at <a href="https://himalayas.app/companies/trace3">Trace3</a> embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!
<a href="https://himalayas.app/companies/trace3">Trace3</a> is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco. 
Ready to discover the possibilities that live in technology?
<h3>Come Join Us!</h3>
Street-Smart- Thriving in Dynamic Times
We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.
Juice - The “Stuff” it takes to be a Needle Mover 
We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.
<h3>Teamwork - Humble, Hungry and Smart
</h3>
We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.
<h3>JOB SUMMARY:</h3>
Under the general direction of the Sales Operations Manager, the Sales Operations Coordinator will be responsible for reviewing new item records that need to be validated and populating the necessary business unit and financial attributes in a timely manner. In addition, the Sales Operations Coordinator will assist with backlog review, updating estimated ship dates for open orders and fulfillment.
<h3>SUMMARY OF ESSENTIAL JOB FUNCTIONS:</h3>
<ul>
<li>Responsible for the internal item setup process and coordinating with sales team to ensure proper classification of each item “attribute” (tax classification, practice area, type, etc.).</li>
<li>Responsible for quarterly review of all internal item records and completing any necessary revisions.</li>
<li>Provide guidance to internal teams on resolving variances associated with items.</li>
<li>Review, process and fulfill market development fund (MDF) orders.</li>
<li>Daily review of new invoices uploaded to vendor/distributor portals and creation of item fulfillments based on those invoices. </li>
<li>Assist Sales Ops Specialists with weekly backlog review as needed.</li>
<li>Assist with reviewing and processing drop ship orders through the ERP Platform in a timely manner when backup coverage is needed.</li>
<li>Problem-solve discrepancies and provide recommended solutions. </li>
<li>Perform other duties as assigned.</li>
</ul>
<h3>REQUIRED SKILLS AND EXPERIENCE:</h3>
<ul>
<li>High school diploma or equivalent (Bachelor’s Degree preferred).</li>
<li>Strong Microsoft Excel skills.</li>
<li>Excellent interpersonal communication skills required for interacting with employees, vendors and clients.</li>
<li>Highly organized, detail-oriented, excellent time management skills and able to effectively prioritize tasks in a fast-paced, high-volume, and evolving work environment.</li>
<li>Ability to approach customer and sales requests with a proactive and consultative manner; listen and understand user requests and needs and effectively deliver.</li>
<li>Comfortable managing multiple and changing priorities, and meeting deadlines in an entrepreneurial environment.</li>
</ul>
<div class="content-pay-transparency"><div class="pay-input">
<div class="description">Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.</div>
<div class="title">Estimated Pay Range</div>
<div class="pay-range">$23—$24 USD</div>
</div></div>
<div class="content-conclusion">
<hr>
<h3>The Perks</h3>
<ul>
<li>Comprehensive medical, dental and vision plans for you and your dependents</li>
<li>401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability</li>
<li>Competitive Compensation</li>
<li>Training and development programs</li>
<li>Major offices stocked with snacks and beverages</li>
<li>Collaborative and cool culture</li>
<li>Work-life balance and generous paid time off</li>
</ul>
<h3>Our Commitment</h3>
At the core of <a href="https://himalayas.app/companies/trace3">Trace3</a>'s DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership, character, and passion in all that we do.
We’re committed to fostering an inclusive workplace where everyone feels respected, valued, and empowered to grow. We recognize that embracing diversity drives innovation, improves outcomes, fosters collaboration, boosts teammate satisfaction, and builds a more inclusive culture.
As an equal opportunity employer, <a href="https://himalayas.app/companies/trace3">Trace3</a> bases all employment decisions based on individual qualifications, merit, and business requirements. We do not engage in discrimination on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by federal, state, or local law.
Any demographic information provided is strictly voluntary, kept confidential in accordance with Equal Employment Opportunity (EEO) regulations, and will not be used in employment decisions, including hiring, promotions, or mentorship programs. We are committed to providing equal employment opportunities for all.
If you require a reasonable accommodation to complete the application process or participate in an interview, please email .
***To all recruitment agencies: <a href="https://himalayas.app/companies/trace3">Trace3</a> does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, <a href="https://himalayas.app/companies/trace3">Trace3</a> employees or any other company location. <a href="https://himalayas.app/companies/trace3">Trace3</a> is not responsible for any fees related to unsolicited resumes/CVs.
</div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Sales Operations Coordinator (TEMP)

Position Details Position Information Banner Position Number R10945 Position Title Operations Admin and Funding Navigator Classification Title MURC-Finance Specialist, Other Department VP for Executive Affairs Summary - RC1060SL Job Description Job Summary: This is a full-time remote position. The West Virginia Grant Resource Centers assist local government and other eligible applicants with grant identification, writing, and submission &#x2013; to develop a stronger grant capacity ecosystem. The focus is on the pre-award process to help communities, not-for-profit organizations, and other eligible applicants identify funding opportunities, put together competitive proposals, and submit complete application packages. The Grant Centers are looking for an Operations Admin and Funding Navigator with proven ability to work on several projects at once on tight deadlines; understand technical writing, deadlines, and grant eligibility criteria; use creative problem-solving; assist with travel and reimbursement processes; and perform research and data entry. Strong written and oral communication and research skills and a professional, team-oriented mentality are a must. Some travel is required. This is a grant-funded position. Duties And Responsibilities: <ul><li>Identify and interpret relevant funding opportunities for client projects</li><li>Draft outlines, overviews, and/or checklists of relevant funding opportunities</li><li>Compile research on articles, data tools, and other sources to support grant proposals</li><li>Design and distribute surveys related to proposal-development capacity across industries</li><li>Create materials for an online resource lab</li><li>Maintain meeting records, project files, and other documentation needed for project management and reporting</li><li>Support staff with logistics planning with booking venues, coordinating staff travel and assisting with travel settlements</li><li>Support the Director and PI with tracking project expenses and outcomes and drafting reports based on project progress and survey results</li><li>Assist with the development of proposals, including letters of support/commitment; summaries of notices of funding opportunities/broad agency announcements/request for proposals/funding opportunity announcements; letters of intent; and other written correspondence</li><li>Other duties as assigned by the Director or PI. </li></ul>Location OTHR - Other Off-Campus Location Salary Range Salary is commensurate upon education, experience and internal equity Required Qualifications Education A Bachelor&#x2019;s Degree is required. Experience Grant writing experience is preferred. Experience in financial record keeping/processes/Banner a plus. Preferred Qualifications Education A bachelor&#x2019;s degree in communications, English, Journalism or similar field is preferred. Preferred skills for this position also include previous grant writing, budgeting, and reporting experience, excellent written and verbal expression. In addition, experience with creating surveys, interpreting and presenting data, and project management is a plus. Candidates with a connection to the region are preferred. Experience Posting Detail Information Posting Number MR0918 Open Date 10/02/2026 Close Date Open Until Filled Yes Special Instructions Summary Supplemental Questions Required fields are indicated with an asterisk (*). <ul><li>* Do you have a bachelor&apos;s degree?</li><ul><li>Yes</li><li>No </li></ul></ul>Applicant Documents Required Documents <ul><li>Resume</li><li>Cover Letter </li></ul>Optional Documents

Operations Admin and Funding Navigator

About IGL Logistics Inc. IGL Logistics is a full-service freight, warehousing, and supply-chain provider, moving goods for businesses across domestic and international markets. Our reputation comes from getting the fundamentals right: shipments that arrive on time, communication that&apos;s clear, and a team customers can count on to follow through. A lot of this industry feels transactional. We don&apos;t work that way. Our approach is logistics built around you. Our work goes beyond moving freight. Every shipment is a commitment, and we treat it that way. Our customers count on us to catch problems before they become disruptions, keep their operations on schedule, and work like part of their team instead of one more vendor on a spreadsheet. That standard starts with our people, and with the systems and processes that support them. As we grow across multiple locations, we&apos;re investing in clear procedures, well-trained teams, and tools that work the way they should. We hire people who take ownership, look for solutions, communicate clearly, and do things the right way even when no one&apos;s watching. Four things define how we work: we do the right thing, we make it clear and simple, we&apos;re genuine with the people we work with and we execute with precision. That&apos;s what logistics built around you looks like from the inside too. Come build it with us. Operations Administrative Assistant Position Summary We&apos;re looking for an organized, tech-minded Operations Administrative Assistant to support our Operations team. This is a fully remote position that reports directly to the Director of Operations. This position supports our warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with our Domestic and International Operations teams. The main focus is standardizing how work gets done, documented, taught, and measured across the company. You&apos;ll design and manage standard operating procedures for our operating platforms, train team members to use those tools well, and help automate as much as possible, from daily operational activity through customer invoicing. The right candidate likes building structure, explains things clearly, and gets satisfaction from making processes run better. Key Responsibilities Operations and Administrative Support <ul><li>Provide day-to-day administrative and coordination support to the Director of Operations and the broader Operations team.</li><li>Support warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with Domestic and International Operations.</li><li>Coordinate operational priorities, follow-ups, documentation, meetings, action items, and communication across departments.</li><li>Maintain organized operational records, shared files, forms, templates, contact lists, and recurring reports.</li><li>Assist with customer and shipment documentation, data entry, billing support, and issue follow-up as assigned. </li></ul>SOP Development and Administration <ul><li>Design, document, maintain, and manage standard operating procedures for operational activities and systems.</li><li>Work with subject-matter experts to turn current processes into clear, practical, repeatable instructions.</li><li>Set up document standards, version controls, review schedules, and approval processes for SOPs and job aids.</li><li>Identify process gaps, duplicated work, inconsistent practices, and opportunities to improve accuracy and efficiency.</li><li>Monitor adoption of approved procedures and coordinate updates when workflows, customer requirements, or systems change. </li></ul>Systems Training and Workflow Automation <ul><li>Support the administration and day-to-day use of Velocity WMS, WorldTrak TMS, GoHighLevel CRM, and other operational platforms.</li><li>Create user guides, checklists, process maps, and training materials that help employees learn and use each platform consistently.</li><li>Coordinate new-hire and refresher training, track completion, and confirm user proficiency.</li><li>Partner with Operations, Finance, Sales, and system resources to improve workflows and data handoffs from operational execution through invoicing.</li><li>Identify, test, document, and implement automation opportunities that reduce manual work, improve visibility, and strengthen billing accuracy.</li><li>Maintain user-access records and escalate system, workflow, or data-quality issues to the right owner. </li></ul>Reporting and Continuous Improvement <ul><li>Compile operational information and prepare routine reports, trackers, dashboards, and management updates.</li><li>Follow up on incomplete tasks, missing documentation, system exceptions, and invoicing dependencies.</li><li>Support audits of process compliance, system usage, data accuracy, and SOP effectiveness.</li><li>Recommend practical improvements based on recurring issues, employee feedback, and operating results.</li><li>Assist with special projects and other operational priorities assigned by the Director of Operations.</li><li>Perform other duties as assigned. </li></ul>Minimum Qualifications <ul><li>Two or more years of experience in administrative support, operations coordination, logistics, warehousing, transportation, or a related environment.</li><li>Strong written communication skills and the ability to create clear procedures, instructions, and training materials.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities across several teams and locations.</li><li>Comfort learning business software, troubleshooting basic user issues, and helping others adopt new processes.</li><li>Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.</li><li>Sound professional judgment when handling customer, employee, operational, and financial information. </li></ul>Preferred Qualifications These are helpful but not required: <ul><li>Experience with a warehouse management system, transportation management system, CRM, ERP, or invoicing workflow.</li><li>Experience writing SOPs, running training, improving processes, or supporting workflow automation.</li><li>Familiarity with domestic transportation, international freight forwarding, or multi-site warehouse operations.</li><li>Associate or bachelor&apos;s degree in Business, Logistics, Supply Chain, or a related field. </li></ul>Key Competencies <ul><li>Organization and follow-through</li><li>Process documentation and attention to detail</li><li>Technology aptitude and continuous learning</li><li>Clear communication and employee support</li><li>Problem solving and process improvement</li><li>Collaboration across locations and departments</li><li>Confidentiality, reliability, and professional judgment </li></ul>Work Environment <ul><li>This is a remote position. Candidates who live near one of our locations (Charlotte, Forest City, Phoenix, El Paso, or Austin) may be required to come on site.</li><li>Must have a reliable high-speed internet connection and a quiet, dedicated workspace.</li><li>Regular use of a computer, telephone, email, Microsoft Teams, and operational platforms (WMS, TMS, CRM).</li><li>Regular virtual coordination with teams across multiple locations and time zones.</li><li>Must be available during core business hours, which may vary across time zones.</li><li>Must be able to manage competing deadlines and changing priorities. </li></ul>Performance Expectations The Successful Candidate Will Be Expected To <ul><li>Build and maintain a current, organized library of SOPs and training materials.</li><li>Help increase consistent use of our operating platforms across all locations.</li><li>Find and support automation that reduces manual work and improves billing accuracy.</li><li>Follow through on open items, missing documentation, and system exceptions.</li><li>Deliver accurate, timely reports and updates to the Director of Operations.</li><li>Protect confidential customer, employee, operational, and financial information.</li><li>Contribute to a positive, collaborative, service-focused work environment. </li></ul>Why Join IGL Logistics IGL is a growing multi-location company, and this role sits at the center of how our teams work. You&apos;ll have a direct hand in improving processes, helping employees get more out of their systems, and building processes that grow with us and support customer service, accuracy, and company growth. Benefits (After 90-day Probationary Period) <ul><li>Health &amp; Ancillary Insurance</li><li>Paid Time Off &amp; 6 Paid Holidays</li><li>401K </li></ul>Full-time, salaried role. Compensation ranges from $47,000 to $55,000 annually, depending on experience.

Operations Administrative Assistant

At <a href="https://jobicy.com/company/affirm" target="_blank" rel="noopener">Affirm</a>, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.
Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices.
You’ll partner closely with teams in the UK and internationally, including the Affirm Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering 
What You’ll Do
<ul>
<li>
Provide high-quality administrative support to two Vice Presidents 
</li>
<li>
Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
</li>
<li>
Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.
</li>
<li>
Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility
</li>
<li>
Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.
</li>
<li>
Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed. 
</li>
<li>
Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational.
</li>
<li>
Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans. 
</li>
<li>
Support and complete expense reporting and travel coordination through Navan travel system
</li>
<li>
Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
</li>
<li>
Provide administrative support and coordination for UK and EMEA projects and programmes as needed
</li>
<li>
Pro-actively engage and develop effective ways of working utilising AI tools.
</li>
<li>
Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off. 
</li>
</ul>
What We Look For
<ul>
<li>
8+ years of relevant executive support experience
</li>
<li>
Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
</li>
<li>
Ability to work independently while collaborating effectively across teams, functions, and markets
</li>
<li>
Comfortable and proven experience of working in a remote environment
</li>
<li>
Complete discretion and confidentiality in all matters 
</li>
<li>
Excellent judgment, professionalism, discretion, and ability to handle confidential information
</li>
<li>
Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities
</li>
<li>
Experience providing clerk or administrative support for Board and/or sub-committee meetings
</li>
<li>
Experience working in or supporting a regulated UK business
</li>
<li>
Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
</li>
<li>
Working knowledge of workplace AI tools - Codex and Claude
</li>
<li>
Ability to navigate ambiguity and lean into ad hoc projects and requests
</li>
<li>
Strong communication skills and ability to give and receive feedback diplomatically
</li>
<li>
Willingness to travel when required, including some international travel
</li>
</ul>
Compensation &amp; Benefits
Base Pay Grade: H
Equity Grade: UK 1
Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure based on a variety of factors, including location, experience, and job-related skills.
Base pay is part of a total compensation package that may include monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents. In addition, employees may be eligible for equity rewards offered by Affirm Holdings, Inc.
GBR base pay range per year: £61,000–£99,000
Location: Remote UK
#LI-Remote
Remote-first with flexibility built in Affirm is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affirm office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.
Benefits designed for you Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights:
<ul>
<li>Health coverage at no cost: We cover 100% of premiums for employees and their dependents.</li>
<li>Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.</li>
<li>Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.</li>
<li>Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affirm stock at a discount.</li>
</ul>
We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help.
For positions based in San Francisco or Los Angeles: Affirm considers qualified applicants with arrest and conviction records, as required by law.
By clicking "Submit Application," you acknowledge that you have read Affirm's <a href="https://www.affirm.com/global-candidate-privacy-notice" rel="nofollow ugc noopener" target="_blank">Global Candidate Privacy Notice</a> and consent to the use of your personal information as described.

Executive Assistant III

<a href="https://jobicy.com/company/canonical-ltd" target="_blank" rel="noopener">Canonical</a> is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
The company is founder led, profitable and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
Location: This is a global operation, we have open roles in teams in all time zones.
<h3>Responsibilities</h3>
<ul>
<li>Support operations for one or more departments in the company</li>
<li>Coordinate monthly reports and schedule meetings and interviews</li>
<li>Organise and run international company events including logistics</li>
<li>Manage quarterly and annual executive meetings</li>
<li>Collaborate across teams on activities and initiatives</li>
<li>Manage suppliers and stakeholders</li>
</ul>
<h3>What we are looking for in you</h3>
<ul>
<li>Excellent academic results at school and university</li>
<li>A degree in a business or technical subject</li>
<li>Excellent communication skills</li>
<li>Responsibility, integrity and accountability</li>
<li>Self-awareness and thoughtfulness</li>
<li>Ability to travel up to four times a year for company events of up to two weeks duration</li>
<li>Ability to learn new technology and software quickly</li>
</ul>
<h3>Additional skills we value</h3>
<ul>
<li>Experience in operations and executive support</li>
<li>Project management experience</li>
<li>Event related experience</li>
<li>Travel industry experience</li>
</ul>
<h3>What we offer you</h3>
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
<ul>
<li>Distributed work environment with twice-yearly team sprints in person</li>
<li>Personal learning and development budget of USD 2,000 per year</li>
<li>Annual compensation review</li>
<li>Recognition rewards</li>
<li>Annual holiday leave</li>
<li>Maternity and paternity leave</li>
<li>Employee Assistance Programme</li>
<li>Opportunity to travel to new locations to meet colleagues</li>
<li>Priority Pass, and travel upgrades for long haul company events</li>
</ul>
<h3>About Canonical</h3>
Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
Canonical has been a remote-first company since its inception in 2004.​ Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
<h3>Canonical is an equal opportunity employer</h3>
We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. <a href="https://canonical.com/careers/diversity/identity" rel="nofollow ugc noopener" target="_blank">Whatever your identity, we will give your application fair consideration.</a>
#LI-remote

Executive Assistant / Corporate Administrator

<h3>About <a href="https://jobicy.com/company/elevenlabs" target="_blank" rel="noopener">ElevenLabs</a></h3>
ElevenLabs is an AI research and product company transforming how we interact with technology.
We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:
<ul>
<li>
ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
</li>
<li>
ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
</li>
<li>
ElevenAPI gives developers access to our leading AI audio foundational models.
</li>
</ul>
Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

<h3>How we work</h3>
<ul>
<li>
High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
</li>
<li>
Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
</li>
<li>
AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
</li>
<li>
Excellence everywhere: Everything we do should match the quality of our AI models.
</li>
<li>
Global team: We prioritize your talent, not your location.
</li>
</ul>
<h3>What we offer</h3>
<ul>
<li>
Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
</li>
<li>
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
</li>
<li>
Learning &amp; development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
</li>
<li>
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
</li>
<li>
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
</li>
<li>
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.
</li>
</ul>
About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:
<ul>
<li>
Own calendars and time allocation for finance leadership team, making trade-off calls independently against stated priorities
</li>
<li>
Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
</li>
<li>
Capture actions out of meetings and chase them to completion
</li>
<li>
Triage executive inboxes and draft correspondence 
</li>
<li>
Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
</li>
<li>
Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence
</li>
</ul>
Requirements
<ul>
<li>
Experience supporting multiple senior executives in a high-velocity environment
</li>
<li>
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
</li>
<li>
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
</li>
<li>
Proven judgment and problem-solving skills
</li>
<li>
Fluency with AI tools and a track record of automating your own work - come ready to show what you've built
</li>
<li>
High emotional intelligence and discretion - trusted with sensitive information
</li>
<li>
Fluency in English 
</li>
</ul>
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Executive Assistant - Finance

<h3>About <a href="https://jobicy.com/company/solace" target="_blank" rel="noopener">Solace</a></h3>
Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.
We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.
Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.
Read more in our Bloomberg funding announcement <a href="https://www.bloomberg.com/news/articles/2026-02-10/vcs-give-solace-health-1-billion-valuation-for-patient-advocacy-tech?accessToken=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJzb3VyY2UiOiJTdWJzY3JpYmVyR2lmdGVkQXJ0aWNsZSIsImlhdCI6MTc3MDczMDg4MywiZXhwIjoxNzcxMzM1NjgzLCJhcnRpY2xlSWQiOiJUQThVUzhLR0NURzEwMCIsImJjb25uZWN0SWQiOiJBRDYxODI0MTc0ODM0MTk0QTRENUZFNzkwMzNGMDJGNSJ9.TE2pFUAOQAPMUXFlzoQ7zeJvctq7cSibbZqtIwhW-2U&amp;leadSource=uverify+wall" rel="nofollow ugc noopener" target="_blank">here</a>.

<h3>About the Role</h3>
We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.
You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.
<h3>What You’ll Do</h3>
<ul>
<li>
Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
</li>
<li>
Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
</li>
<li>
Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
</li>
<li>
Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
</li>
<li>
Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
</li>
<li>
Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
</li>
<li>
Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
</li>
<li>
Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
</li>
<li>
Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
</li>
<li>
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
</li>
<li>
Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
</li>
</ul>
<h3>What We’re Looking For</h3>
<ul>
<li>
5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
</li>
<li>
Experience working with a fintech startup or financial firm. 
</li>
<li>
Exceptional calendar management, prioritization, and organizational skills.
</li>
<li>
Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
</li>
<li>
Demonstrated judgment, professionalism, and ability to handle highly confidential information.
</li>
<li>
Excellent project management skills with a strong bias toward execution and follow-through.
</li>
<li>
Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
</li>
<li>
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
</li>
<li>
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
</li>
</ul>
<h3>Bonus Points</h3>
<ul>
<li>
Background in startups, healthcare, technology, finance or complex operational environments.
</li>
<li>
Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents. 
</li>
</ul>
Applicants must be based in the United States.

Up for the Challenge? 
We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or <a href="http://ashbyhq.com" rel="nofollow ugc noopener" target="_blank">ashbyhq.com</a>. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Executive Assistant

<h3>About <a href="https://jobicy.com/company/elevenlabs" target="_blank" rel="noopener">ElevenLabs</a></h3>
ElevenLabs is an AI research and product company transforming how we interact with technology.
We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:
<ul>
<li>
ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
</li>
<li>
ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
</li>
<li>
ElevenAPI gives developers access to our leading AI audio foundational models.
</li>
</ul>
Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

<h3>How we work</h3>
<ul>
<li>
High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
</li>
<li>
Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
</li>
<li>
AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
</li>
<li>
Excellence everywhere: Everything we do should match the quality of our AI models.
</li>
<li>
Global team: We prioritize your talent, not your location.
</li>
</ul>
<h3>What we offer</h3>
<ul>
<li>
Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
</li>
<li>
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
</li>
<li>
Learning &amp; development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
</li>
<li>
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
</li>
<li>
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
</li>
<li>
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.
</li>
</ul>
About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:
<ul>
<li>
Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities
</li>
<li>
Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
</li>
<li>
Capture actions out of meetings and chase them to completion
</li>
<li>
Triage executive inboxes and draft correspondence 
</li>
<li>
Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
</li>
<li>
Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence
</li>
</ul>
Requirements
<ul>
<li>
Experience supporting multiple senior executives in a high-velocity environment
</li>
<li>
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
</li>
<li>
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
</li>
<li>
Proven judgment and problem-solving skills
</li>
<li>
Fluency with AI tools and a track record of automating your own work - come ready to show what you've built
</li>
<li>
High emotional intelligence and discretion - trusted with sensitive information
</li>
<li>
Fluency in English 
</li>
</ul>
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Executive Assistant - Revenue

Fully Remote / Hybrid | 37.5 hours per week Monday to Friday Salary: &#xA3;25,000 &#x2013; &#xA3;29,000 We&#x2019;re excited to welcome a Sales Support Administrator to our team at IMG&#x2014;one of the world&#x2019;s leading international medical insurance providers. This is a Permanent, full-time opportunity (37.5 hours/week) based out of our Cardiff office, with hybrid working options available. Earning a competitive salary between &#xA3;25,000.00 and &#xA3;29,000.00. Job Summary To provide sales and administrative support to the IPMI Regional Sales Managers and Retention Manager, ensuring timely and accurate processing of quotations, renewals, and broker onboarding activities. Duties &amp; Responsibilities <ul><li>Input quotation data into the relevant systems.</li><li>Manage the diary system to ensure quotation turnaround times (TATs) are met.</li><li>Monitor and manage the IPMI Sales inbox.</li><li>Distribute renewal terms directly to clients or through brokers.</li><li>Support Regional Sales Managers with sales campaigns and related activities.</li><li>Facilitate the Terms of Business Agreement (TOBA) process. </li></ul>Qualifications <ul><li>Sales and customer-focused mindset with strong commercial awareness.</li><li>Proficient in Microsoft Excel and other business systems.</li><li>Strong verbal and written communication skills in English.</li><li>Excellent planning, organizational, and time-management skills.</li><li>Analytical with strong attention to detail and quality.</li><li>Adaptable and self-motivated, able to work independently and meet tight deadlines.</li><li>Strong team player with the ability to collaborate across multiple stakeholders. </li></ul>What We Offer <ul><li>Fully remote working (with hybrid options available)</li><li>Structured training and ongoing development</li><li>A collaborative, inclusive, and supportive team environment</li><li>The opportunity to build a career within international healthcare and insurance</li><li>Bupa dental cover</li><li>Health Shield cash plan (optical, everyday healthcare and more)</li><li>Comprehensive travel insurance</li><li>Royal London pension scheme</li><li>Death in service benefit</li><li>Paid volunteer days</li><li>22 days annual leave plus 9 bank holidays (increasing to 30 days, pro rata)</li><li>Your birthday off</li></ul>

Sales Support Administrator

Closing date: 14 October 2026 The governing board of Melbourne Infant and Nursery School are seeking to appoint a Clerk to Governors. We are looking to appoint a friendly, well organised and dedicated person to become an important member of our Governing Board who is responsible for keeping an accurate record of meeting minutes and paperwork. The governing board meet once every half term - typically on a Wednesday at 6pm - either in school or remotely via Microsoft Teams. Meetings typically last between 1-2 hours. The successful candidate will attend all meetings to take minutes; providing an accurate reflection of the meeting and summarising any actions required. Outside of the meetings, the successful candidate will be responsible for record keeping and communication of relevant governing matters with our Governors, Headteacher and School Business Manager. If you have experience of minute taking, are computer literate and organised, and if you&#x2019;d like to play an important part of a friendly and supportive Governing Board ; we&#x2019;d love to hear from you. Full training on school governance will be provided and there will be an opportunity to shadow the current Clerk before taking over the role. If you would like to find out more about the role, or visit the school, you would be very welcome to do so - please contact the school on 01332 862325 or email MISemail@melbourne-inf.derbyshire.sch.uk In line with our commitment to Safer Recruitment and Keeping Children Safe in Education, Melbourne Infant School reserves the right to research shortlisted candidates on social media platforms and the internet. The recruitment panel may take this information into consideration during the recruitment process. Provisional Interview Date: Thursday 22 October 2026

School Business Assistant (Clerk to Governors)

About Engine Engine is the AI-native platform for intelligent travel. For a decade, Engine has built the proprietary technology and supply behind modern business travel, serving over 38,000 customers and nearly 2 million travelers, along with leading travel and AI companies that build on Engine&apos;s infrastructure. One system powers business travel, group travel, human agents, and AI agents. That work has earned recognition as one of Fast Company&apos;s Best Workplaces for Innovators (2025), TravelTech&apos;s Reservation Platform of the Year (2026), and one of Built In&apos;s Best Places to Work (2020&#x2013;2026). We&apos;re looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar. Come outpace the ordinary and build the future of travel with us. About the Role We are expanding our Senior Leadership Team and looking for a proactive, highly adaptable Executive Assistant to join our team. In this role, your primary mission is to empower our senior leaders to achieve their strategic goals and OKRs. You will work closely with a supportive, ego-free leadership team and an exceptionally collaborative EA group. This is a remote position with up to 25% travel for executive offsites, leadership meetings, and team events. If you thrive in fast-paced startup environments, value transparent communication, and excel at problem-solving, this role offers direct impact and clear paths for career growth. What You&apos;ll Do Executive Support &amp; Strategic Operations <ul><li>Direct-level support to executive leadership, ensuring seamlessly managed calendars, shifting priorities, and complex logistics across multiple time zones.</li><li>Partner closely with leadership during Senior Leadership Team meetings, contributing directly and maintaining visibility on key business initiatives.</li><li>Serve as a central connector across departments to facilitate cross-functional communication and strategic alignment.</li><li>Coordinate executive travel, prepare meeting agendas, and support the planning of team events and leadership onsites. </li></ul>EA Team Collaboration <ul><li>Work closely with our close-knit 5-person EA team (Manager, Senior EA, EA, and Associate) to maintain operational consistency and shared coverage.</li><li>Solve problems resourcefully by referencing internal documentation and leveraging team insights before escalating questions. </li></ul>Who You Are <ul><li>Startup Experience: Background working in fast-paced, high-growth startup environments.</li><li>Adaptability &amp; Resilience: Demonstrated ability to handle changing requirements and pivot gracefully.</li><li>Resourcefulness &amp; Detail-Orientation: A proactive problem-solver who asks clarifying questions upfront and consults existing resources independently.</li><li>Communication &amp; Availability: High responsiveness for urgent requests and comfort navigating multi-timezone scheduling.</li><li>Tech Stack Proficiency: Skilled in Google Workspace and Slack.</li><li>Travel Flexibility: Ability to travel up to 25% for ELT onsites and corporate events. </li></ul>Compensation Our compensation packages are based on several factors, including your experience, expertise, and location. In addition to a competitive base salary, all roles receive equity. Depending on the role, total compensation may also include an annual bonus. Your recruiter will share your complete compensation package as you move through the process. Base Pay Range $88,400&#x2014;$122,300 USD The Engine Edge: Perks &amp; Compensation We believe in rewarding great work with great benefits: <ul><li>Compensation: Competitive base pay tied to role and experience, with equity for all employees. Some roles are also eligible for bonuses or commissions.</li><li>Benefits: Check out our full list at engine.com/culture </li><li>Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we&apos;ll make sure you have what you need to succeed. </li></ul>Perks and benefits may vary based on employment type, location, and more

Position Summary The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary. Job Duties And Responsibilities <ul><li>Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.</li><li>Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).</li><li>Revising previously created documents, spreadsheets, and presentations.</li><li>Accurate entering of timekeeper time entry into the accounting system as requested.</li><li>Receiving and distributing electronic faxes.</li><li>Database entry, editing, sorting, and reporting.</li><li>Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.</li><li>Updating contact lists.</li><li>Creating electronic books\manuals using Adobe Acrobat.</li><li>Transcribing digital dictation using various applications. </li></ul>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: High School diploma or its equivalent. College-level classes or business school preferred. Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus. Skills: <ul><li>Please Note: Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.</li><li>Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions. </li></ul>Additional Information Supervisory responsibilities: None Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential Job Functions <ul><li>Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.</li><li>Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.</li><li>Ability to communicate effectively.</li><li>Ability to work extended hours/firm holidays as required to meet project, client, or business needs. </li></ul>Working conditions Works remotely. Occasionally called upon to work hours in excess of your normal daily sche This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Pay ranges This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Employee Benefits Overview Our comprehensive benefits package includes: <ul><li>401(k) Retirement Plan</li><li>Medical Insurance</li><li>Health Savings Account (HSA)</li><li>Virtual Health Services</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Accident Insurance</li><li>Hospital Indemnity Insurance</li><li>Critical Illness Insurance</li><li>Life Insurance</li><li>Short-Term Disability Coverage</li><li>Long-Term Disability Coverage</li><li>Flexible Spending Accounts (FSA)</li><li>Lyra Health Employee Assistance Program (EAP)</li><li>Paid Family Leave (for eligible Exempt and Non-Exempt staff)</li><li>Transportation Benefit</li><li>Back-up Child Care Services</li><li>College Coach Program</li><li>Pet Insurance</li><li>Paid Sick Time (for Exempt staff)</li><li>Paid Time Off (available to all full-time, non-temporary employees) </li></ul>Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork &amp; Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

Business Center Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Remote Event Operations Specialist based in Australia. As a Remote Event Operations Specialist, you&#x2019;ll support the coordination and delivery of high-impact, client-facing events from behind the scenes. You&#x2019;ll help keep schedules, communications, timelines, and logistics organized so that every event runs smoothly. The role combines administrative coordination, client communication, and attention to detail within a fast-moving environment. You&#x2019;ll work closely with internal teams to manage time-sensitive requests and ensure important information is accurately tracked. Your contribution will help create a professional, seamless experience for clients before, during, and after events. This is a fully remote opportunity suited to someone who enjoys organization, communication, and being part of large-scale or high-visibility projects. Accountabilities <ul><li>Communicate professionally and promptly with clients through email, chat, and phone.</li><li>Support event coordination by confirming schedules, appointments, timelines, and other important logistical details.</li><li>Maintain accurate records of client communications, updates, schedules, and event-related information.</li><li>Monitor timelines and follow up on outstanding details to help ensure all necessary arrangements are confirmed.</li><li>Collaborate closely with internal teams to address time-sensitive requests and resolve coordination issues efficiently.</li><li>Provide administrative and operational support for upcoming and live events.</li><li>Help maintain a smooth, organized process throughout the event lifecycle and contribute to a positive overall client experience.</li><li>Adapt to changing priorities and respond effectively in a fast-paced, deadline-driven environment. </li></ul>Requirements <ul><li>Must be at least 18 years old.</li><li>Reliable access to a computer or smartphone with a stable internet connection.</li><li>Strong written and verbal communication skills, with the ability to interact professionally with clients.</li><li>Excellent organizational skills and a strong attention to detail.</li><li>Ability to manage multiple tasks, follow timelines, and prioritize time-sensitive requests effectively.</li><li>Comfortable working independently in a remote environment while collaborating with internal teams.</li><li>Previous experience in administrative support, customer service, hospitality, call centers, event coordination, or similar roles is helpful but not required.</li><li>Dependable, responsive, and comfortable working in a fast-moving environment where priorities may change.</li><li>A professional and service-oriented approach, with a focus on creating a smooth and positive client experience. </li></ul>Benefits <ul><li>Competitive compensation, with daily pay options available.</li><li>Flexible scheduling arrangements.</li><li>Fully remote working opportunity.</li><li>Access to company resources and internal perks.</li><li>Professional development and career growth opportunities.</li><li>Collaborative and inclusive working environment.</li><li>Opportunity to gain experience supporting client-facing and high-visibility events.</li><li>Exposure to event coordination, client communication, scheduling, and operational support in a remote environment. </li></ul>How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role&apos;s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Event Operations Specialist

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world. Snowy 2.0 is the next chapter in the Snowy Scheme&apos;s history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history. Purpose of the Role: To ensure that FGJV maintains a healthy and safe working environment for all personnel, in accordance with FGJV Management system expectations, operating standards, and HSSE management manual, statutory requirements, and client specifications. Qualifications: <ul><li>Cert IV Workplace Health &amp; Safety (an advantage).</li><li>Cert IV in Business Administration or similar. </li></ul>Experience: <ul><li>Minimum 2 years OHS experience is preferred.</li><li>Experience working in HSE</li><li>Experience working in a similar role, preferably in the construction industry </li></ul>Required Competencies: <ul><li>Strong Initiative and proactive nature</li><li>Key collaborative skills</li><li>Exceptional written and verbal communication skills</li><li>Well-developed time management skills</li><li>High attention to detail</li><li>Genuine commitment and proactive approach to site safety processes and practices</li><li>Confident decision-making ability</li><li>Excellent report writing skills</li><li>Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint </li></ul>Core Accountabilities and Responsibilities: <ul><li>Incident Event Database Management </li><li>KPI Reporting</li><li>Assist the HSSE Team (Advisors / Coordinators / Managers) in day-to-day activities.</li><li>Maintain the Project HSSE Event Database overseeing quality of data entry.</li><li>Administer accounts and services for the HSE Department and procurement of equipment.</li><li>Administer supply and issue of office-based equipment for the HSSE Team.</li><li>Collate and develop periodic HSSE Performance Reports and presentations (FGJV, Board Meeting).</li><li>Assist in the preparation of statistical and administrative information for pre-qualification and tender purposes</li><li>Assist in the coordination of HSSE training courses / workshops / meetings for site.</li><li>Assist in the coordination of HSSE &amp; Wellbeing initiatives throughout the year.</li><li>Provide administrative support to Emergency Response teams as required.</li><li>Audit of and replenishment of Major Incident Rooms Tools and Equipment.</li><li>Ensure completion of incident reports, updating of incident register and communication of investigation findings.</li><li>Actively support in the delivery and promotion of a Target Zero culture across the workplace.</li><li>Correlate incident event data.</li><li>Maintain electronic &amp; hard copy filing system.</li><li>Collation of site weekly HSE reports into a master register and issuance of the weekly and monthly reports.</li><li>Maintain document control requirements for HSSE documentation.</li><li>Establish and maintain HSSE registers, data bases and statistical data entry.</li><li>Ensure the efficient distribution of internal and external HSSE alerts, as directed by the HSSE Manager.</li><li>Assist in the compilation of records and documents to support external reporting.</li><li>Additional Administrative duties as required. </li></ul>The above listed authorities &amp; responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management. As an employee you will be eligible to participate in a number of additional employee benefits. This includes: <ul><li>Competitive Salary</li><li>Employee Assistance Program (EAP)</li><li>Paid Parental Leave</li><li>Qantas Club Membership discounts</li><li>Professional Development </li></ul>The employment relationship will be governed by Australia or New Zealand Employment Law. These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles. If you meet the above requirements and would like to work on this iconic project, please apply now. Project Overview: Snowy 2.0 Project Promotional Video - YouTube

Administrator - HSE

About <a href="https://jobicy.com/company/fastspring" target="_blank" rel="noopener">FastSpring</a>:
FastSpring is how AI, SaaS, gaming, software, and digital product companies sell online in more places around the world. We handle all payment needs from checkout to taxes so you can go farther faster. 
Founded in 2005, we are a privately owned company headquartered in Santa Barbara with offices in Amsterdam, Austin, Belfast, Dublin, Halifax, and Singapore.
Payment Operations Specialist, Technical Operations
Department: Payment Operations | Location: Remote — United States | Reports To: Senior Manager, Payment Operations
Position Overview: 
The Payment Operations Specialist, Technical Operations supports daily payment operations across multiple processors and regions for FastSpring's network of more than 2,500 sellers. The role pairs hands-on operational work — chargeback and PayPal dispute support, issue investigation, and seller-facing resolution — with technical operations analytics across five areas: authorization rates, chargeback rates, data normalization, processing costs, and reconciliation support. It is an entry-to-early-career position for someone curious about how payments work, comfortable in a spreadsheet, and inclined to chase down a number that looks wrong.
Within a year, this person should own recurring analysis in at least one of those five areas, handle disputes independently, and be the person others ask when a number doesn't reconcile — a path that leads toward senior payment operations, payments analytics, or risk and fraud. Payments is a field you learn by doing, and we welcome candidates from varied backgrounds and career paths; curiosity and analytical instinct matter more here than a specific résumé.
Responsibilities &amp; Goals:
<ul>
<li>Support chargeback and PayPal dispute workflows — case review, evidence gathering, and representment preparation under guidance from senior team members — and coordinate with sellers and internal teams to collect supporting documentation.</li>
<li>Monitor chargeback volumes, win rates, and fraud ratios against card network thresholds by seller, processor, and MID, and analyze disputes by reason code, product, and geography to separate fraud from service or billing causes.</li>
<li>Investigate Tier I–II payment inquiries involving authorizations, declines, settlements, refunds, disputes, or processor behavior; escalate complex cases and maintain clear handoff notes, including for weekend coverage.</li>
<li>Track authorization approval and decline rates across processors, regions, and payment methods, breaking declines down by response code and category to pinpoint where approvals are being lost.</li>
<li>Normalize payment data across sources — processor response codes, decline and chargeback categories, and reporting definitions — and run routine data-quality checks so figures from different systems are comparable.</li>
<li>Track what payments actually cost by processor and region — interchange, scheme fees, acquirer markup, FX, and dispute fees — and check processor invoices and fee statements against expected rates, flagging anomalies or misapplied pricing.</li>
<li>Support daily and monthly reconciliation across platform records, processor reports, and bank statements, investigating unmatched items and contributing to the reporting and SOPs that surface payment performance, cost, and dispute trends across the organization.</li>
</ul>
Experience &amp; Qualifications:
<ul>
<li>1+ years of experience in payment operations, chargebacks, risk operations, customer support operations, finance operations, ecommerce operations, or a related field; experience in SaaS, digital goods, ecommerce, fintech, marketplace, or subscription businesses is a plus.</li>
<li>Basic understanding of card payments, payment processors, PayPal, refunds, disputes, or the chargeback lifecycle; hands-on experience and exposure to merchant-of-record environments are preferred but not required.</li>
<li>Comfort working with data, dashboards, spreadsheets, and exported reports — able to pull a data set apart, summarize it, and tell when the result looks wrong.</li>
<li>Curiosity about why a number moved and the persistence to find out, paired with strong attention to detail and a clear sense of accountability.</li>
<li>Strong organizational skills and the ability to manage multiple tasks across systems and queues while following documented processes accurately.</li>
<li>Clear written and verbal communication, including the ability to ask good questions and document work carefully enough for someone else to pick it up.</li>
<li>Willingness and ability to work a schedule that includes weekends, with two weekdays off.</li>
</ul>
Technology &amp; Systems:
<ul>
<li>Comfortable in spreadsheets (Excel or Google Sheets); familiarity with reporting or BI tools such as Looker, Tableau, or Power BI is preferred.</li>
<li>Exposure to SQL, Python, APIs, or observability tools — or a genuine appetite to learn them.</li>
<li>Experience using AI tools such as Claude or ChatGPT to assist with documentation, data cleanup, research, and workflow improvement.</li>
<li>Familiarity with processor portals, settlement files, or other reconciliation and accounting-adjacent workflows is a plus; we expect these tools to be learned on the job rather than mastered on arrival.</li>
</ul>
Consistent with FastSpring's values and applicable law, we provide the following information to promote pay transparency and equity. The base pay range below represents a good faith estimate of the low and high end base pay range for the listed position. This role may be eligible for the corporate bonus plan (or, if a sales role, a commission plan as defined in the sales incentive plan document). In addition, FastSpring provides a variety of benefits to employees. 
Estimated Base Pay Range
$63,570—$63,570 USD
About the Company:
FastSpring is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with FastSpring without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicable federal, state or local law.
AI Transparency Statement:
FastSpring may utilize artificial intelligence (AI) or automated tools during portions of the recruitment process to assist with operational and administrative activities, including candidate communications, scheduling, application organization, and interview documentation. These tools are designed to support efficiency and consistency within the hiring process. AI systems are not used as the sole determinant of hiring outcomes, and all employment decisions are made by qualified human reviewers. We are committed to responsible and fair hiring practices and continue to evaluate our use of technology accordingly.

Payment Operations Specialist, Technical Operations

Back Office Assistant (Remote, London, UK) &#xA3;26,000&#x2013;&#xA3;31,000 &#x26A1; Fast-Track Your Application: Click &quot;Apply on Company Website&quot; to submit your CV. Our system auto-parses your resume so you can complete your application in 20&#x2013;25 seconds and instantly unlock access to similar active UK graduate jobs! OverviewCV-BRIDGE LTD is looking for an organized, detail-focused, and reliable Back Office Assistant to join a fully remote UK-based team.This entry-level opportunity is ideal for someone with strong administrative, data-handling, and organisational skills who wants to build a career in back-office operations and business support.Job Snapshot&#x1F3AF; Job Functions: Administrative | Customer Service | Other&#x1F3F7;&#xFE0F; Category: Administration&#x1F4CD; Location: United Kingdom&#x1F3E0; Workplace: Remote&#x1F4BC; Job Type: Permanent&#x23F0; Employment: Full-Time&#x1F393; Experience: Entry Level&#x1F4CA; Salary: &#xA3;26,000&#x2013;&#xA3;31,000 per annumKey Responsibilities<ul><li>Support day-to-day back-office and administrative activities</li><li>Maintain accurate records, spreadsheets, documents, and internal systems</li><li>Process routine data, forms, and administrative requests</li><li>Assist with document preparation, filing, and digital record management</li><li>Support internal teams with operational and administrative tasks</li><li>Respond to routine internal or customer-related queries when required</li><li>Monitor outstanding tasks and follow up on administrative actions</li><li>Help ensure back-office processes remain accurate, organized, and efficient</li></ul>Requirements<ul><li>Strong written and verbal communication skills in English</li><li>Good organization and time-management abilities</li><li>Strong attention to detail and accuracy</li><li>Comfortable using email, spreadsheets, documents, and online business systems</li><li>Ability to handle routine data and administrative information carefully</li><li>Professional, reliable, and proactive approach to work</li><li>Ability to work independently and remain productive in a fully remote environment</li><li>Previous administration, customer service, office, or operations experience is beneficial but not required</li></ul>What We Offer<ul><li>Competitive &#xA3;26,000&#x2013;&#xA3;31,000 annual salary</li><li>Permanent, full-time position</li><li>Fully remote working arrangement within the UK</li><li>Structured onboarding and role-specific training</li><li>Ongoing professional development and support</li><li>Clear opportunities for career progression</li><li>Supportive and collaborative remote working environment</li></ul>How to ApplyApply in around 20&#x2013;25 seconds &#x2014; confirm your details, upload your CV and submit your application.

Back Office Assistant (Remote, London, UK) £26,000–£31,000

About <a href="https://jobicy.com/company/waymark" target="_blank" rel="noopener">Waymark</a>
Waymark is a team of healthcare providers, technologists, and builders whose mission is to bring the best healthcare to people with Medicaid benefits. Guided by the communities we serve, we bring support and technology-enabled care to help primary care providers keep Medicaid patients healthy. We are building the tools and designing an approach to enable care to reach the patients who can benefit most. 
Our core values embody the essence of what makes Waymark a unique team today, and what we look for, nurture, and sustain as a team. 
<ul>
<li>We are bold builders, believing that the greatest challenges in care delivery can be solved when we harness the power of community and technology. </li>
<li>We are humble learners, seeking feedback and perspectives different from our own, and welcome challenges to our conclusions. </li>
<li>We experiment to improve, actively seeking data to inform decisions and to assess our own performance. </li>
<li>We act with focused urgency, our commitment to our mission drives us to tirelessly pursue results.</li>
</ul>
If this vision resonates with you, we hope you consider bringing your creativity, your energy, your curiosity to Waymark.
About the Role
The Business Operations Director &amp; Chief of Staff is a senior contributor responsible for how Waymark plans, communicates, and operates as a company. Reporting directly to the Head of Operations and working closely with the CEO and Executive Leadership Team, this leader owns three interconnected mandates: the company's strategic planning and management system, company and internal communications, and the development of the business processes that keep a scaling organization coordinated and accountable.
This role blends the altitude of a strategy leader with the hands-on execution of an operator. You will run the top-level goal-setting processes through which the company sets direction — including company-level planning and performance reviews — and the communications through which that direction reaches every employee. You will design and continuously improve the operating infrastructure the company runs on, from decision-making frameworks to cross-functional workflows. And as a trusted thought partner and proxy for executive leadership, you will take on the ambiguous, high-stakes problems that don't fit neatly within any single function.
<h3>Responsibilities</h3>
<ul>
<li>Strategic Planning &amp; Management</li>
<ul>
<li>Own the company's strategic planning system: refreshing the multi year strategic vision; translating company strategy into clear goals, priorities, and resource allocation decisions; designing and running company-level annual and quarterly planning cycles, rolling up department-level roadmaps and driving key prioritization decisions.</li>
<li>Drive the OKR / goal-setting process end to end — objective setting, results consolidation, progress monitoring, and corrective action — ensuring clarity, consistency, and accountability across all teams.</li>
<li>Run the executive operating rhythm: leadership team meeting cadence and agendas, decision tracking, quarterly business reviews, and executive offsites.</li>
<li>Provide executive leadership with insight and analysis on company performance, surfacing risks, trade-offs, and recommendations to inform key decisions.</li>
<li>Serve as a versatile utility player for the executive team: lead high-priority cross-functional initiatives and special projects, bringing structure and momentum to ambiguous problem spaces critical to Waymark's growth.</li>
</ul>
<li>Company &amp; Internal Communications</li>
<ul>
<li>Own the company's internal communications strategy and calendar, ensuring employees understand company direction, priorities, progress, and key decisions.</li>
<li>Plan and produce all-company meetings, leadership communications, and company events — narrative, content, and logistics.</li>
<li>Draft and edit high-stakes executive communications: company-wide announcements, strategy narratives, decision memos, and executive presentations.</li>
<li>Co-lead the development of board narrative / decks for quarterly meetings.</li>
<li>Act as a conduit between the executive team and the broader organization — cascading decisions and strategic direction downward and channeling feedback, questions, and early signals of misalignment upward.</li>
<li>Ensure follow-through on decisions and commitments made in executive forums, routing actions to the right owners and driving them to closure.</li>
</ul>
<li>Business Process Development</li>
<ul>
<li>Design, implement, and continuously improve the core operating processes that keep the company coordinated as it scales — planning, reporting, decision-making, administration, and cross-functional coordination workflows.</li>
<li>Own the company's decision-making infrastructure, including decision-memo process, approval workflows, and vendor and procurement review, in partnership with Partnerships, Finance, Legal, and Security.</li>
<li>Identify organizational friction, process gaps, and duplicated effort; partner with functional leaders to redesign workflows and clarify ownership.</li>
<li>Sustain and improve the company's collaboration processes and tooling to maximize productivity and coordination across teams, including thoughtful adoption of AI tools.</li>
<li>Build lightweight systems for planning, reporting, and accountability that scale with the company without adding unnecessary process.</li>
</ul>
</ul>
<h3>Required Qualifications</h3>
<ul>
<li>Experience: 7+ years in business operations, chief of staff, strategy, or consulting roles with direct healthcare experience; demonstrated success operating at the executive level in a fast-paced, high-growth environment; expert-level proficiency with PowerPoint deck creation and Excel modeling.</li>
<li>Strategic Planning: Hands-on experience designing and running company-level planning processes — annual/quarterly planning, OKRs or equivalent goal frameworks, and performance management rhythms.</li>
<li>Communication: Exceptional written and verbal communication, including executive memos, decks, and company-wide communications; able to quickly distill complex concepts into clear, compelling narratives for executive and all-employee audiences.</li>
<li>Process &amp; Systems Thinking: Track record of designing and implementing business processes, operating cadences, and decision frameworks that improve organizational execution.</li>
<li>Analytical Rigor: Financial and operational modeling skills, combining data-driven analysis with sound business intuition to pressure-test decisions on contracting, budgeting, and strategy.</li>
<li>Influence &amp; Judgment: Ability to influence without authority, build trusted relationships across all levels, and handle confidential information with discretion; entrepreneurial self-starter who delivers results without waiting for direction.</li>
</ul>
<h3>Preferred Qualifications</h3>
<ul>
<li>Passion for improving care for Medicaid patients.</li>
<li>Healthcare experience in value-based care and/or tech-enabled care delivery. </li>
<li>Comfort with a range of collaboration tools (Slack, Jira, Confluence, Asana, HubSpot/Salesforce CRM, Jotform, Google Workspace) and proficiency with AI tools.</li>
<li>San Francisco–based preferred</li>
</ul>
Hiring Range
US Employees in San Francisco/Bay Area, New York City - $160,000 - $229,000
US Employees in Boston, Los Angeles, Seattle, Washington DC - $147,000 - $211,000
US Employees in Arlington, Denver, San Diego, Sacramento - $141,000 - $201,000
US Employees in Albany, Atlanta, Austin, Baltimore, Central/Southern, Charlotte, Chicago, Dallas/Fort Worth, Detroit, Houston, Las Vegas, Miami, Milwaukee, Philadelphia, Portland, Research Triangle, Salt Lake City, Twin Cities - $128,000 - $183,000
US Employees in Baton Rouge, Birmingham, Charleston, Cincinnati, Cleveland, Daytona Beach, Indianapolis, Nashville, New Orleans, Omaha, Phoenix, Pittsburgh, St. Louis, Tampa - $124,000 - $177,000
In addition to salary, we offer a comprehensive benefits package. Here’s what you can expect:
Stock Options: Opportunity to invest in the company’s growth.
Work-from-Home Stipend: A dedicated stipend for your first year to help set up your home office.
Medical, Vision, and Dental Coverage: Comprehensive plans to keep you and your family healthy.
Life Insurance: Basic life insurance to give you peace of mind.
Paid Time Off: 20 vacation days, accrued over the year, plus 11 paid holidays.
Parental Leave: 16 weeks of paid leave for birthing parents after six months of employment, and 8 weeks of bonding leave for non-birthing parents.
Retirement Savings: Access to a 401(k) plan with a company contribution, subject to a vesting schedule.
Commuter Benefits: Convenient options to support your commute needs.
Professional Development Stipend: A dedicated stipend supports professional development and growth.
Offer of employment is contingent upon successful completion of a background check. Employment history and advance degree verification (when applicable) are included as part of the standard background check process. 
Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that some of us may be less likely to apply to jobs unless we meet every single qualification. Waymark is dedicated to building a supportive, equal opportunity, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Business Operations & Chief of Staff

<h3>Part-Time Career Coach (Flexible, Paid Workshop + Upside)</h3><h3>About <a href="https://himalayas.app/companies/coursecareers">CourseCareers</a>
</h3><a href="https://himalayas.app/companies/coursecareers">CourseCareers</a> is an online education platform that helps people launch new careers without a college degree or prior experience.We work with industry professionals to create job-focused courses that teach practical, employer-aligned skills in technology, business, trades, and operations. Our students are career changers looking for realistic, entry-level opportunities — and coaching helps bridge the gap between coursework and landing the job.<h3>About the Role</h3>We’re looking for part-time Career Coaches to support students through live workshops and optional 1:1 coaching.This is not a traditional employment role and not a guaranteed-income position. It’s a flexible, paid opportunity best suited for professionals who want to mentor, teach, and build a small coaching practice on the side — with upside if students choose to work with you.<h3>How This Role Actually Works</h3><ul>
<li>You host a live, one-hour workshop (seminar-style) for students</li>
<li>You are paid $50 for your workshop + Private business you acquire </li>
<li>Ability to receive exclusive coaching offers if you prove your abilities</li>
<li>Workshops are used to provide value, answer questions, and showcase your expertise</li>
<li>If students choose to book you for 1:1 coaching, you keep the coaching revenue</li>
<li>You set your own availability and working hours</li>
</ul>There is no requirement to convert students, workshops are paid regardless, but conversion is where upside comes from.<h3>Responsibilities</h3><ul>
<li>Host a live, one-hour workshop, on a monthly basis</li>
<li>Answer student questions related to the field and job search</li>
<li>Share real-world insight into what entry-level roles actually look like</li>
<li>Provide optional 1:1 coaching to students who request it</li>
</ul><h3>What We’re Looking For</h3><ul>
<li>3+ years of professional experience in the field</li>
<li>Interest in mentoring and helping career changers</li>
<li>Strong communication and teaching ability</li>
<li>Availability at least three evening per week, ideally Tuesday–Thursday</li>
<li>Self-starter mindset — comfortable running your own workshops</li>
</ul><h3>Ideal Fit</h3><h3>This role is a great fit if you:</h3><ul>
<li><h3>Enjoy teaching and mentoring</h3></li>
<li><h3>Want flexible, side income</h3></li>
<li>Like the idea of being paid to teach — with optional upside</li>
<li>Don’t need guaranteed hours or full-time income</li>
</ul><h3>Compensation</h3><ul>
<li><h3>$50 per one-hour workshop (guaranteed)</h3></li>
<li>Unlimited upside from 1:1 coaching sessions you convert</li>
<li><h3>No caps, no quotas, no minimums</h3></li>
</ul>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Supply Chain Coordinator Coach

<div>For 30 years, SQA Services has been a premier leader in providing managed supplier quality services for audits, assessments, remote surveillance assessments, corrective actions, remediation, inspections, and engineering to manufacturers within all industries. We deliver services by deploying associates who are located throughout the United States and in 90+ countries around the world to your supplier sites. Our associates are expert quality assurance professionals with broad experience and local knowledge who can represent our clients on-demand and on-site faster than our competitors.</div><div>The Travel Coordinator is responsible for coordinating domestic and international business travel while ensuring compliance with company travel policies and budget requirements. This position serves as the primary point of contact for employee travel, manages travel-related expenses and documentation, and provides support to travelers before, during, and after their trips. </div><h3>Responsibilities</h3><ul><div>
<div><div>• Coordinate and book domestic and international business travel, including flights, hotels, rental cars, and ground transportation through the company's travel management platform or other approved booking methods when business needs require.</div></div>
<div><div>• Research and provide travel itineraries, pricing options, and cost comparisons to support business travel planning.</div></div>
<div><div>• Review travel requests and bookings to ensure compliance with company travel policies, preferred vendors, approval requirements, and budget guidelines.</div></div>
<div><div>• Coordinate travel approvals and communicate with managers regarding travel requests and policy requirements.</div></div>
<div><div>• Serve as the primary point of contact for employee travel inquiries and provide timely assistance before, during, and after travel.</div></div>
<div><div>• Provide guidance and training to employees on travel policies, booking procedures, and use of the company's travel management platform.</div></div>
<div><div>• Assist travelers with itinerary changes, cancellations, delays, and other time-sensitive travel disruptions</div></div>
<div><div>• Communicate with the company's travel management platform, airlines, hotels, car rental agencies, and other travel vendors to resolve booking issues, refunds, credits, billing discrepancies, and other travel-related concerns.</div></div>
<div><div>• Administer and maintain the company's travel management platform, including user accounts, traveler profiles, system settings, and policy configurations.</div></div>
<div><div>• Track and manage unused airline ticket credits, ensuring available credits are applied toward future business travel whenever possible.</div></div>
<div><div>• Review, reconcile, and process corporate travel expenses, ensuring charges are accurate, properly documented, and compliant with company policies.</div></div>
<div><div>• Monitor corporate travel spending and prepare travel-related reports as needed.</div></div>
<div><div>• Submit and manage timesheets within SQA's internal system, ensuring accurate billing, proper documentation, and timely processing of adjustment timesheets when required.</div></div>
<div><div>• Update travel forms, procedures, policies, and internal documentation as needed.</div></div>
<div><div>• Support the implementation and ongoing maintenance of company travel policies and procedures.</div></div>
<div><div>• Assist with travel-related projects and other administrative duties as assigned.</div></div>
<div><div>• Occasionally respond to urgent, time-sensitive travel issues outside of regular business hours on an as-needed basis.</div></div>
</div></ul><h3>Qualification and Experience</h3><ul><div><div>
<div><div>• Previous experience coordinating corporate travel, travel administration, or administrative support preferred.</div></div>
<div><div>• Experience using an online travel management platform (Navan, Concur, Egencia, or similar) preferred.</div></div>
<div><div>• Knowledge of corporate travel policies, expense management, and travel compliance.</div></div>
<div><div>• Experience working with airlines, hotels, car rental agencies, and other travel vendors.</div></div>
<div><div>• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.</div></div>
<div><div>• Excellent written, verbal, and interpersonal communication skills.</div></div>
<div><div>• Strong attention to detail and accuracy.</div></div>
<div><div>• Strong customer service, problem-solving, and decision-making skills.</div></div>
<div><div>• Ability to analyze travel costs and identify cost-effective travel solutions.</div></div>
<div><div>• Ability to work independently while collaborating with cross-functional teams.</div></div>
<div><div>• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.</div></div>
</div></div></ul><h3>Physical Requirements </h3><ul><div>
<div><div>• Prolonged periods of sitting and working at a computer.</div></div>
<div><div>• Ability to communicate effectively by phone, email, and virtual meetings.</div></div>
</div></ul><h3>Additional Responsibilities </h3><ul><div>
<div><div>Depending on business needs, this position may also:</div></div>
<div><div>• Create and update SQA associate resumes for recruiting purposes.</div></div>
<div><div>• Review and approve associate timesheets.</div></div>
<div><div>• Assist with administrative support functions as assigned.</div></div>
</div></ul><div>
<div>SQA is an Equal Opportunity Employer. Employment is based on merit and qualifications and is not influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.</div>
<div>This position requires access to ITAR-controlled technical data and/or defense articles. As such, the candidate must be a U.S. citizen or U.S. lawful permanent resident (green card holder) to comply with the International Traffic in Arms Regulations (ITAR). Applicants who do not meet these criteria will not be considered for this role.</div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Travel Coordinator (Temp)

<h3>About Abridge</h3>Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. We have offices located in the Mission District in San Francisco, the SoHo neighborhood of New York, and East Liberty in Pittsburgh. <h3>The Role</h3>Abridge is a fast-growing, AI-native healthcare company. We are seeking an IT Operations Specialist to support our San Francisco office and rapidly scaling workforce. This role provides onsite and remote support across hardware, software, access, collaboration tools, and conference room technology.You will help build a modern IT operations function designed for an AI-native company. You will use AI ITSM, automation, and agentic workflows to resolve issues, reduce manual work, and improve the employee experience. You will also partner across Abridge to develop scalable processes that support our continued growth.<h3>
 What You’ll Do
</h3><ul>
<li>Own daily IT support operations and serve as the primary escalation point for complex employee issues.</li>
<li>Manage support requests through Serval, including triage, resolution, escalation, documentation, and follow-up.</li>
<li>Build agentic support workflows that improve response times, resolution quality, and the employee experience.</li>
<li>Design and maintain automations for onboarding, offboarding, access requests, birthright access, and other employee lifecycle events.</li>
<li>Manage account access across SaaS applications using secure, scalable, and policy-based processes.</li>
<li>Provide expert support for workplace hardware, desktop software, collaboration tools, and conference room technology.</li>
<li>Identify recurring issues and replace manual work with reliable, well-documented automation.</li>
<li>Maintain clear operating procedures, support documentation, and service performance data.</li>
<li>Partner with PeopleOps, Security, Engineering, and business teams to build effective technical solutions.</li>
<li>Help define the standards, systems, and automation that will shape the future of IT Operations at Abridge.</li>
</ul><h3>What You’ll Bring</h3><ul>
<li>3 to 5 years of experience in IT operations, service desk, or enterprise end-user support.</li>
<li>Experience managing tickets, incidents, access requests, and escalations in a fast-paced environment.</li>
<li>Strong technical troubleshooting skills across SaaS applications, hardware, operating systems, and workplace technology.</li>
<li>Experience building or managing IT workflows, integrations, and automations.</li>
<li>Clear written and verbal communication skills, including the ability to explain technical issues to non-technical employees.</li>
<li>Strong organization and attention to detail while managing multiple priorities.</li>
<li>A service-focused approach that combines urgency, sound judgment, and consistent follow-through.</li>
<li>Strong problem-solving skills and a proactive approach to identifying operational improvements.</li>
<li>The ability to work across teams and translate business requirements into scalable IT processes.</li>
<li>A strong interest in agentic support, automation, and the continued evolution of enterprise IT.</li>
</ul><h3>Bonus Points</h3><ul>
<li>Experience with Serval or another AI ITSM platform eg., Console, Ravenna</li>
<li>Experience supporting regulated organizations, including healthcare, finance, or government.</li>
<li>Familiarity with identity and access management, role-based access control, and employee lifecycle automation.</li>
<li>Experience with Google Workspace, Slack, Zoom, and Zoom Rooms.</li>
<li>Experience using APIs, workflow tools, or scripts to automate IT operations.</li>
</ul><ul>
<li>Experience with Mobile Device Management (MDM) systems.</li>
<li>Working experience in a both Mac &amp; Windows operating systems</li>
<li>Working experience in a fast paced tech startup with a customer first mindset.</li>
</ul>The salary range provided is based on transparent pay guidelines and is an estimate for candidates residing in the San Francisco and New York City metro areas. The actual base salary will vary depending on the candidate's location, relevant experience, skills, qualifications, and other job-related factors. Additionally, this role may include the opportunity to participate in a company stock option plan as part of the total compensation package. Must be willing to work from our SF office at least 3x per weekThis position requires a commitment to a hybrid work model, with the expectation of coming into the office a minimum of (3) three times per week. Relocation assistance is available for candidates willing to move to San Francisco.We value people who want to learn new things, and we know that great team members might not perfectly match a job description. If you’re interested in the role but aren’t sure whether or not you’re a good fit, we’d still like to hear from you.<h3>Why Work at Abridge?</h3>At Abridge, we’re transforming healthcare delivery experiences with generative AI, enabling clinicians and patients to connect in deeper, more meaningful ways. Our mission is clear: to power deeper understanding in healthcare. We’re driving real, lasting change, with millions of medical conversations processed each month.Joining Abridge means stepping into a fast-paced, high-growth startup where your contributions truly make a difference. Our culture requires extreme ownership—every employee has the ability to (and is expected to) make an impact on our customers and our business.Beyond individual impact, you will have the opportunity to work alongside a team of curious, high-achieving people in a supportive environment where success is shared, growth is constant, and feedback fuels progress. At Abridge, it’s not just what we do—it’s how we do it. Every decision is rooted in empathy, always prioritizing the needs of clinicians and patients.We’re committed to supporting your growth, both professionally and personally. Whether it's flexible work hours, an inclusive culture, or ongoing learning opportunities, we are here to help you thrive and do the best work of your life.If you are ready to make a meaningful impact alongside passionate people who care deeply about what they do, Abridge is the place for you.<h3>How we take care of Abridgers:</h3><ul>
<li>Generous Time Off: 14 paid holidays, flexible PTO for salaried employees, and accrued time off for hourly employees</li>
<li>Comprehensive Health Plans: Medical, Dental, and Vision coverage for all full-time employees and their families.</li>
<li>Generous HSA Contribution: If you choose a High Deductible Health Plan, Abridge makes monthly contributions to your HSA.</li>
<li>Paid Parental Leave: Generous paid parental leave for all full-time employees.</li>
<li>Family Forming Benefits: Resources and financial support to help you build your family.</li>
<li>401(k) Matching: Contribution matching to help invest in your future.</li>
<li>Personal Device Allowance: Tax free funds for personal device usage.</li>
<li>Pre-tax Benefits: Access to Flexible Spending Accounts (FSA) and Commuter Benefits.</li>
<li>Lifestyle Wallet: Monthly contributions for fitness, professional development, coworking, and more.</li>
<li>Mental Health Support: Dedicated access to therapy and coaching to help you reach your goals.</li>
<li>Sabbatical Leave: Paid Sabbatical Leave after 5 years of employment.</li>
<li>Compensation and Equity: Competitive compensation and equity grants for full time employees.</li>
<li><h3>... and much more!</h3></li>
</ul><h3>Equal Opportunity Employer</h3>Abridge is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.We're committed to providing reasonable accommodations throughout the interview process. Once you submit your application, we'll follow up with details on how to request an accommodation for interviewing, completing any assessments, or otherwise participating in the selection process.<h3>Staying safe - Protect yourself from recruitment fraud</h3>We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @<a href="https://himalayas.app/companies/abridge">abridge</a>.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions. <h3>Compensation Range: $100K - $115K</h3>Originally posted on <a href="https://himalayas.app">Himalayas</a>

IT Operations Specialist

Administrative Support We are looking for an administrative assistant to help with the day-to-day administrative management of the company. Working schedule: 1 day per monthWhere : Remote from BulgariaWhen : ASAP We are looking for an administrative assistant to support us one day per week with the day-to-day administrative management of the company. Main responsibilities include:<ul><li>Collecting and organizing invoices and accounting documents</li><li>Issuing and sending invoices</li><li>Communicating with the accountant</li><li>Handling communications and administrative matters with the bank</li><li>Managing administrative paperwork and documents</li><li>Following up on payments, invoices and documents</li><li>Assisting with various day-to-day administrative tasks</li><li>We are looking for someone organized, reliable, responsive and comfortable dealing with administrative and financial documents.</li></ul> Requirement :English speaking fluentBulgarian speaking

Administrative support

At Bending Spoons, we&#x2019;re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards. In pursuit of this objective, we acquire and improve digital businesses, not to sell on, but to own and operate for the long term. The transformations we make are often deep&#x2014;designed to speed up innovation, benefit customers, and strengthen business performance. Here, hierarchy is minimal and teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup. Across the company, we integrate AI deeply into how we work so that human judgment and machine intelligence reinforce each other. For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate. That&#x2019;s our promise to such a candidate. We close on acquisitions, restructure legal entities, and harmonize workforces across jurisdictions&#x2014;often simultaneously, and always at pace. Every business we acquire comes with its own employment framework and organizational complexities&#x2014;none with a ready-made playbook. You&#x2019;ll spend far more time navigating new challenges than following established routines, and the situations you&#x2019;ll face will regularly demand judgment over process. If figuring it out as you go sounds more exciting than daunting, this is the right place for you. A few examples of your responsibilities<ul><li>Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.</li><li>Steer the people side of extraordinary administrative operations including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.</li><li>Stay up to date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, also in collaboration with external consultants.</li><li>Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.</li><li>Manage job offers, onboarding, and offboarding end-to-end&#x2014;from negotiation and visa support to administrative updates&#x2014;ensuring outstanding experiences while streamlining workflows through automation and AI-enabled tools. </li></ul>What we look for<ul><li>Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.</li><li>Drive. You&#x2019;re extremely ambitious in everything you do&#x2014;and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high&#x2014;and rising&#x2014;bar.</li><li>Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You&apos;re always happy to get your hands dirty to help your team. You&#x2019;re reliable, honest, and transparent.</li><li>Proficiency in English. You read, write, and speak proficiently in English. </li></ul>What we offer<ul><li>Incredibly talented, entrepreneurial teams. You&#x2019;ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.</li><li>An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential&#x2014;then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you&#x2019;ve got what it takes, you&#x2019;ll soon be playing an essential role in major projects, too.</li><li>All. These. Benefits. Flexible hours, remote working, unlimited backing for learning and training, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat to a stunning location. We help each Spooner set up the conditions to do their best work.</li><li>Competitive pay and access to company equity at a discount. Typical annual salary offers range from &#xA3;56,345 to &#xA3;85,797 in London and from &#x20AC;54,346 to &#x20AC;82,557 elsewhere in Europe. The lower end of these ranges applies to candidates with little or no relevant experience, while exceptionally experienced candidates may receive offers of up to &#xA3;196,764 in London or &#x20AC;188,848 elsewhere in Europe. Candidates offered a permanent contract may choose to receive part of their compensation in discounted company equity. </li></ul>Commitment &amp; contract Permanent or fixed-term. Full-time. Location Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or fully remote from eligible countries. The selection process In our screening process, we prioritize verifiable signals of excellence, regardless of seniority. There are no preferential paths beyond what your application demonstrates, and we evaluate every candidate through the same process. Some people hold back because they feel they lack experience or have an &#x201C;imperfect&#x201D; CV. If you like the role and believe you could excel over time, don&#x2019;t self-reject. All applications go through our careers page, which is the only way to be considered. If you pass our screening, you&#x2019;ll be asked to complete one or more tests. They are challenging, may involve unfamiliar problems, and can take several hours. To learn more about what to expect throughout the selection process, you can find additional information here. We set the bar high and won&#x2019;t extend an offer until we&#x2019;re confident we&#x2019;ve found the right candidate. This is why a job may remain open for months or be reposted several times. We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities&#x2014;please let us know through this form. Before you apply If you&#x2019;ve applied before but didn&apos;t receive an offer, we recommend waiting at least one year before applying again. Bending Spoons is a demanding environment. We&#x2019;re extremely ambitious and we hold ourselves&#x2014;and one another&#x2014;to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment. To help you ramp up quickly and set yourself up for success, we expect you to spend most days in our Milan office during your first few months with us, regardless of your long-term work location. It&#x2019;s the best way to rapidly absorb our company culture and build trust with your new teammates. We&#x2019;ll support you with generous travel and accommodation assistance. After that, you&#x2019;re welcome to work from one of our offices, or remotely from approved countries&#x2014;depending on what we agree at the offer stage. If the role speaks to you and you&#x2019;re excited to give your best, we&#x2019;d love to hear from you. Apply now&#x2014;we can&#x2019;t wait to meet you.

People administration manager

Project Specialist / Study Delivery Specialist / SMA / Project Coordinator - Remote At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON&#x2019;s global expertise. As the world&#x2019;s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide. We are seeking candidates interested in a global study management role, where they will support global project managers across EMEA, APAC, and the US. In this position, you will work remotely as an integral member of the sponsor&#x2019;s global study team. Responsibilities &amp; Tasks <ul><li>In this role you will be a key member of the sponsor&apos;s Global Study Management Team</li><li>Responsible for budget oversight &#x2013; managing Task/Change Orders, expenses, tracking updates, checking consistency between systems and agreements and escalating issues to the Project Manager</li><li>You will be acting as a primary point of contact, tracking of recruitment progress, data completeness and compliance, overseeing local budgets, protocol deviations, risks, regulatory approvals and import license status</li><li>You will be acting as a primary point of contact for vendors, overseeing study-specific deliverables, ensuring continued monitoring and timely delivery of activities delegated to third parties. </li><li>Oversight of eTMF completeness</li><li>Maintaining interactions and meetings with internal and external partners</li><li>Responsible for reviewing key clinical documents, including the Protocol and Informed Consent Forms, and leading development of study plans (e.g. Monitoring Plan, Vendor Management Plan, Protocol Deviation Management Plan, Risk Management Plan, Communication Plan etc.) for external and internal use in assigned studies.</li><li>Monitoring study conduct and progress, identifying, resolving and escalating risks/issues </li><li>You will be responsible for setting up and maintaining systems and tracking tools that ensure quality, consistency and integration of study data, following up on discrepancies if needed. Granting access to new system users. </li></ul>Your Profile <ul><li>University degree</li><li>1 -2 years of clinical trial experience within clinical research</li><li>Availability to start within 1 - 2 months max</li><li>Experience in global project management/supporting global cross-functional teams at study level would be an advantage</li><li>Experience working with eTMF and CTMS</li><li>Fluent English</li><li>Very good comprehension of Microsoft Office tools (Excel, PowerPoint, Word, Outlook, etc.).</li><li>Knowledge of advanced Excel, timelines/budget tracking systems and clinical trial management systems is an asset.</li><li>Excellent stakeholder management and communication skills (oral and written), outstanding interpersonal skills. </li></ul>What ICON Can Offer You Our success depends on the quality of our people. That&#x2019;s why we&#x2019;ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our Benefits Examples Include <ul><li> Various annual leave entitlements </li><li> A range of health insurance offerings to suit you and your family&#x2019;s needs. </li><li> Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. </li><li> Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family&#x2019;s well-being. </li><li> Life assurance </li><li> Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. </li></ul>Visit our careers site to read more about the benefits ICON offers. At ICON, inclusion &amp; belonging are fundamental to our culture and values. We&#x2019;re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless &#x2013; there&#x2019;s every chance you&#x2019;re exactly what we&#x2019;re looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here to apply

Project Specialist

Eine Booking Agency hat meistens diverse K&#xFC;nstler unter Vertrag und muss daf&#xFC;r sorgen, dass diese mit gen&#xFC;gend Auftritten versorgt werden. Die Agentur hat die Verantwortung, die K&#xFC;nstler entsprechend aufzubauen, die Tourneen gut zu planen und die passenden Shows zu finden und zu buchen. Aufgaben <ul> <li>Unterst&#xFC;tzung des Teams im gesamten Daily Business der Agentur.</li> <li>Reiseabwicklung in Zusammenarbeit mit unserem Reisb&#xFC;ro und Informationsbeschaffung f&#xFC;r die Show unserer K&#xFC;nstler (Advancing &amp; Logistics)</li> <li>Interne und externe Schnittstellenkommunikation</li> <li>Unterst&#xFC;tzung in der Kommunikation mit Kunden und Partnern</li> <li>Planung, Vorbereitung und Durchf&#xFC;hrung von Terminen, Meetings und Videocalls mit internen und externen G&#xE4;sten und Partnern, sowie vorbereitende Zusammenstellung von Unterlagen und Dokumenten</li> <li>Eigenverantwortliche Steuerung und Nachverfolgung von internen Projekten</li> <li>Umgang mit Datenpflege im eigenen System (Aboss - keine Kenntnisse erforlderlich)</li> <li>Back Office, To-Do Liste immer checken und pflegen</li> </ul> Qualifikation - Teamplayer mit Lust an der Erstellung spannender Inhalte f&#xFC;r unterschiedliche Kan&#xE4;le - Deine Englischkenntnisse sind gut in Wort und Schrift - Du verf&#xFC;gst &#xFC;ber gute Deutschkenntnisse in Wort und Schrift - Eine zuverl&#xE4;ssige, teamorientierte und eigenst&#xE4;ndige Arbeitsweise - Du bist flexibel und kannst Dich schnell auf die Anforderungen eines Nacht- oder Wochenendbetriebes einstellen - Gutes Gesp&#xFC;r f&#xFC;r Musik, K&#xFC;nstler, Marken, Trends u. Events - ein Ma&#xDF; an Eigenverantwortung sowie eine selbst&#xE4;ndige und zielorientierte Arbeitsweise - Kennst Du Dich in der elektronischen Musikszene aus - Bist Du mit den K&#xFC;nstlern der elektronischen Musikszene vertraut - Affinit&#xE4;t f&#xFC;r elektronische Musik &amp; Events Benefits - Entfaltungsm&#xF6;glichkeiten bei der Umsetzung neuer Ideen - Moderne Arbeitsatmosph&#xE4;re und B&#xFC;roausstattung - Firmenevents und -veranstaltungen - Ein Laptop mit der notwenigen Software wird zur Verf&#xFC;gung gestellt - Festival u. Eventzug&#xE4;nge - Kollegialer Teamspirit - Ausf&#xFC;hrliche Einarbeitung - Gratis Getr&#xE4;nke F&#xFC;r Neueinsteiger oder &quot;Szeneneulinge&quot; wird 100% Remote eher schwieriger, da die Einarbeitung und Einf&#xFC;hrung in die Welt des Bookings u. Veranstaltungen &#xFC;ber 100% Remote eher unm&#xF6;glich ist.

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