**Company DescriptionAre you ready to be a big part of something big?** At carsales, we're all about making buying and selling a great experience. For 25 years we’ve been evolving with the new economy to help people choose how they move today and tomorrow. When it comes to your career, we want to provide big opportunities to help you make a big impact. But for this to be possible, we strive to feel small. Small enough to quickly change tack, small enough to learn from different departments and small enough to connect authentically with leadership. Not something you’d expect from one of the country’s biggest tech companies, is it? And one of the best parts? We give you the autonomy to choose the working location that best suits your lifestyle – Office, Hybrid or Anywhere. **What’s on offer:**

*   A place where you can move your career forward, where you’ll be continuously backed to make new ideas happen, and the chance to do work that makes real, significant impact in the world.
*   We’re proud to be recognised as one of Australia’s Best Workplaces™ by Great Place to Work®, a Family Friendly Workplace, a WORK180 endorsed employer for women and WGEA Employer of Choice for Gender Equality.
*   The support of a highly engaged, high-performing team including a leadership team that you’ll actually have face time with.
*   22 weeks paid parental leave for primary caregivers, four weeks paid secondary caregivers leave, six weeks paid gender affirming care leave.

**Job DescriptionWhat you will do** This is your opportunity to join carsales in the role of Account Coordinator. In this role, you will support the Auto, Corporate, Industry and Leisure (ACIL) team by providing a range of administrative support to ensure that all sales activities and advertising campaigns are delivered accordingly. This will be achieved by understanding the client’s business, our products, the market and our business objectives.

*   Support Account Managers in coordinating sales activities and maintaining strong customer relationships
*   Develop solutions that deliver campaign management including implementation, communication with external partners on status, tracking and post-campaign reporting
*   Deliver sales collateral by ensuring go-to-market decks, pitches and insights decks are accurate and relevant to the advertiser
*   Demonstrate understanding, motivations and expertise in assisting the team in the sale and successful delivery of advertising solutions

This is a great entry level opportunity to build on or start an incredible career in one of Australia’s largest home-grown tech companies. **QualificationsWhat we are looking for**

*   Demonstrated inclusive and interpersonal attributes that connect you to our behaviours (we change the game, we own it, we step in, we are curious, we don’t take ourselves too seriously).
*   Experience or interest in digital advertising campaign
*   A confident communicator who can build sustainable relationships with internal and external stakeholders
*   Good problem solving and analytical skills
*   Working knowledge of Excel and Microsoft Office

**Additional InformationA few other things we want to let you know about...**

*   carsales is an equal opportunity employer and we pride ourselves on fostering a diverse and inclusive workplace. We encourage everyone of all ages, genders and backgrounds to apply. If you’re a candidate with a disability or you need some adjustments to be at your best, let us know how we can provide you with additional support.
*   We know how important keeping that balance between work/life is and have a range of flexible working options on offer, including part time work. We are open to this conversation during our recruitment process - if you want to know more just ask.
*   We are a proud Circle Back Initiative Employer which means we are committed to responding to every job applicant.
*   Successful candidates joining the carsales family are required to undergo a National Police Record check and must have full-time Australian working rights on an ongoing basis.

So come and join our team - because every role is a big role in our plans to go big.

Media Account Coordinator

**Job Title:**Scheduling Assistant - Work From Home **Location:**Remote (Work from Home) **Company:**Elevation Consulting Group **About Us:**Elevation Consulting Group is a premier travel agency dedicated to providing exceptional travel experiences tailored to our clients' needs. Our team of travel experts offers personalized service, expert advice, and unparalleled support, helping clients explore the world with confidence and ease. **Key Responsibilities:Travel Booking:**

*   Assist clients in planning and booking travel itineraries, including flights, accommodations, car rentals, and activities
*   Provide expert advice on destinations, travel packages, and travel-related services
*   Manage and update booking information, ensuring accuracy and alignment with client preferences
*   Handle travel-related inquiries and resolve issues promptly to ensure a seamless travel experience

**Customer Service:**

*   Deliver exceptional customer service via phone, email, and chat, addressing client needs and inquiries with professionalism and empathy
*   Assist clients with changes, cancellations, and modifications to their travel plans
*   Follow up with clients to ensure satisfaction and gather feedback on their travel experiences

**Scheduling Duties:**

*   Coordinate and schedule travel arrangements, meetings, and appointments for clients and team members
*   Maintain organized schedules and ensure timely execution of travel plans and related tasks
*   Prepare and manage itineraries, confirmations, and travel documents

**Qualifications:**

*   Proven experience as a travel agent or in a similar customer service role, with a strong understanding of travel industry processes and systems
*   Excellent communication skills, both written and verbal, with a customer-centric approach
*   Proficiency in using travel booking systems, CRM software, and other relevant tools
*   Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
*   Detail-oriented with a high level of accuracy in handling bookings and scheduling
*   Ability to work independently in a remote environment, demonstrating self-motivation and accountability
*   Flexibility to adapt to changing priorities and handle unexpected issues with professionalism

**What We Offer:**

*   Competitive Salary:Attractive base salary with performance-based incentives
*   Flexible Work Hours:Set your own schedule within a framework that supports work-life balance
*   Remote Work:Enjoy the convenience and flexibility of working from home
*   Professional Development:Opportunities for ongoing training and career growth within the travel industry
*   Travel Discounts:Exclusive discounts and perks on travel bookings for you and your immediate family
*   Health and Wellness:Comprehensive health insurance plans, including dental and vision coverage
*   Retirement Plan:401(k) plan with company match to help you plan for your future
*   Paid Time Off:Generous paid time off, including vacation days and sick leave
*   Employee Assistance Program:Access to resources and support for personal and professional development
*   Tech and Equipment Stipend:Reimbursement for home office setup and internet expenses
*   Team Building:Virtual team events and activities to foster a supportive and collaborative work environment

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Scheduling Assistant - Work From Home

*   Work-life balance - working from home opportunity
*   Up to $100,000 + Super
*   Fast Growing Tech Start-Up

Are you a self-motivated, results orientated and diligent employee looking for a diverse and involved role, with an inspirational individual to represent? Want to feel as though you are making a real difference with the work that you are delivering, working alongside people that LOVE helping businesses be better at what they do? MJD Executive is exclusively working on an Executive Assistant to COO role in a rapidly growing global tech business. This company has a vibrant work culture and amazing staff benefits. You will be the eyes and ears of the company. The COO is looking for the best Executive Assistant we have to offer. **Your responsibilities will be so varied from day to day but will generally include:**

*   Detailed diary management, communicating actively
*   International Meeting coordination, ensuring that all t’s are crossed and i’s are dotted
*   Coordinating extensive travel and being available to make amendments or provide support
*   High-level client liaison and relationship building
*   Building a strong working relationship with a global team
*   Management of supplier relationships
*   Proposal and tender preparation
*   Conducting research on behalf of your Manager
*   Varied administration tasks and document generation
*   Management of the CRM
*   Organising events and conferences

**What is our criteria when assessing the best possible options for this unique client?** Someone that can demonstrate not just the right skills, but the right attitude and focus. An individual that can prove their ability to commit long term, show genuine interest in the business that they work for and be resilient. Someone with good values, who will continue to support and represent the exceptional brand. We are super keen to hear from you ASAP! We will, of course, wait for the right person if need be, but our ideal scenario is that someone is ready and available to commence quickly. So the process will move swiftly - APPLY NOW.

Executive Assistant to COO - Fully Remote

**Sigma.AI** is a world leading technology company in data collection and annotation for the development of Artificial Intelligence systems with offices in Spain, the United States and the United Kingdom. Akan tanscribers are needed for a transcription project. This project will have a short duration. This is a flexible task that is to be completed through an online application, available 24/7. **Requirements:**

*   Native level of speaking, writing and listening in Akan.
*   Intermediate level of English or Spanish.
*   Computer skills at user level.

**The following will be valued:**

*   Experience in rating or data annotation.
*   Attention to detail.

Akan Transcribers (Remote)

We are looking to recruit an experienced EA for an innovative, dynamic and creative company who are currently experiencing rapid growth, so this is an exciting time to join a business with such potential along with great career opportunities This role is offered as remote, but with regular monthly meetings in London for work progress meetings, collaborations and updates on the business **The Role** The role has various elements of support involved, and will be challenging at times and will demand a high level of competency and efficiency Supporting 2 Founders of the business with various tasks such as extensive complex diary management, managing busy schedules, booking meetings, (virtual and in person), extensive travel arrangements, flights, hotels, Visa’s etc Constant comms with Founders & key team members etc with daily and weekly updates on schedule changes, meetings, revised travel schedules etc Mail box management, dealing with urgent requests and time critical documents, multi diary management, report generation, timesheet management, invoice & finance requests, and all associated administrative duties Business support, socials updates;Linked in etc, new projects updates for company & brand awareness Programme Business Support Providing full support to Programme Management Team across the business, as well as all other teams members as and when required covering ; managing company calendar, scheduling meetings, creating agendas, minuting meeting and actioning points, liaising with internal and external contacts & clients, preparation of training materials, client research, powerpoint presentations, maintaining excel spreadsheets for budgets Being a pivotal communicator across the business to ensure business support is managed seamlessly across all functions of the business Arranging social events and maintaining social calendars for business, birthdays and celebration events and updates etc The Company A fast growing People and Change Consultancy, with a global network of 400 clients across 52 countries, mainly within the pharma sector. They offer a positive work culture, with a big emphasis on wellbeing and growth, with everyone collaborating, enabling them to reach those company milestones and ambitions as a team. They offer a Personal inspiration days for personal development and growth so you can explore other creativities, hobbies and passions whilst on your career journey , which all attributes to a positive and connected workplace **Skills & Experience** Proven working experience in an EA/PA/Programme Support/Programme Coordinator, or Project Coordinator role supporting Board Level / Senior Leadership Team Highly effective communicator in all aspects of a business within a highly demanding role Exceptional organisational skills experience of scheduling complex multi diaries across a business, in a seamless and efficient manner coupled with time management skills is critical Proactive approach and forward thinking, innovative with an open mind and creative mindset and desire to consistently learn and grow Sound Project management skills Problem solver and solutions provider IT Skills ; All Microsoft Office suite - competent level along with TEAMS, ZOOM etc Hubspot or similar Prince 2 would be desirable, **Benefits** £35k base salary salary along with uncapped company bonus potential 3% pension 25 days holiday + Bank Holidays 4 personal inspirational days Development and coaching, mentoring and personal growth opportunities Hours 9am - 5.00pm ; Mon - Friday - remote role ; with regular monthly London visits If you are excited by this role, and want to find out more , please call Claire Power for more information and send your CV

**About Ramp** Ramp is the ultimate platform for modern finance teams. Combining corporate cards with expense management, bill payments, vendor management, accounting automation and more, Ramp's all-in-one solution is designed to save businesses time and money, and free finance teams to do the best work of their lives. Our mission is to help build healthier businesses, and it’s working: over 25,000 businesses on Ramp to save an average 5% and close their books 8x faster. Founded in 2019, Ramp powers the fastest-growing corporate card and bill payment platform in America, and enables tens of billions of dollars in purchases each year. Ramp's investors include Founders Fund, Stripe, Citi, Goldman Sachs, Coatue Management, D1 Capital Partners, Redpoint Ventures, General Catalyst, and Thrive Capital, as well as over 100 angel investors who were founders or executives of leading companies. The Ramp team comprises talented leaders from leading financial services and fintech companies—Stripe, Affirm, Goldman Sachs, American Express, Mastercard, Visa, Capital One—as well as technology companies such as Meta, Uber, Netflix, Twitter, Dropbox, and Instacart. In 2023, Ramp was named Fast Company’s #1 Most Innovative Company in North America, LinkedIn’s #1 Top Startup in the U.S., a CNBC Disruptor, and a TIME100 Most Influential Company. **About The Role** Ramp is looking for a dynamic Executive Assistant to help support VP-level executives on the team. We are looking for someone with a natural passion for tech who enjoys taking on new projects, can quickly pivot, and can consistently execute at a high level within our start-up environment. **What You’ll Do**

*   Collaborate with their teams and other EAs
*   Maintain complex calendars and ever-changing schedules
*   Manage inboxes and communicate on behalf of the executives while staying confidential and professional at all times
*   Proactively organize and prioritize daily workload
*   Arrange domestic and international travel planning and coordination
*   Ensure all communication is responded to in a timely manner
*   Plan internal off-sites, QBRs, and external meetings and events

**What You Need**

*   Minimum 3-5 years of experience as an assistant and proven administrative experience
*   Experience in supporting VP level executives
*   High proficiency using Google Suite and Slack
*   Excellent time-management and organizational skills with superb attention to detail
*   Ability to thrive in a fast-paced environment with a positive attitude
*   Strong interpersonal skills and a collaborative work style
*   Leads with empathy and agency

**Nice to Haves**

*   Experience in high growth start-ups
*   Event planning experience

Benefits (for U.S.-based full-time employees)

*   100% medical, dental & vision insurance coverage for you

*   Partially covered for your dependents
*   One Medical annual membership

*   401k (including employer match on contributions made while employed by Ramp)
*   Flexible PTO
*   Fertility HRA (up to $5,000 per year)
*   WFH stipend to support your home office needs
*   Wellness stipend
*   Parental Leave
*   Relocation support for NY
*   Pet insurance

Other notices Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Executive Assistant

With Confluent, organizations can harness the full power of continuously flowing data to innovate and win in the modern digital world. We have a purpose that drives us to do better every day – we're creating an entirely new category within data infrastructure - data streaming. This technology will allow every organization to create experiences and use the power of data in ways that profoundly impact the way we all live. This impact is our purpose and drives us to do better every day. One Confluent. One team. One Data Streaming Platform. Data Connects Us. **About The Role** We are looking for a seasoned Executive Assistant with a background in engineering to support two executives in the Engineering department. In this role, you will play a crucial part in managing complex schedules, driving business priorities, and enhancing team collaboration. Your ability to manage through change and growth, while maintaining exceptional organizational standards, will be key to your success. **What You Will Do**

*   Calendar Management: Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized.
*   Meeting Support: Attend select internal meetings to capture and distribute notes, key takeaways, action items, and deliverables. Track and follow-up on deadlines to ensure timely completion of projects.
*   Documentation: Prepare presentation materials and other documents using Google Suite and other tools for internal and external meetings.
*   External Meetings: Manage and track complex external meetings, including follow-ups and action items. Ensure all relevant information is organized and accessible.
*   Information Synthesis: Convert verbal and written communications into actionable notes, tasks, and deliverables. Direct follow-up to appropriate team members as needed.
*   Background Preparation: Gather and prepare information for discussions and meetings to ensure thorough and informed conversations.
*   Project Management: Assist with ad-hoc tasks and projects, collaborating with cross-functional teams to prioritize and achieve business objectives.
*   Event Coordination: Plan and coordinate logistics for team meetings, all-hands meetings, town halls, and other events.
*   Central Contact: Act as the main point of contact for department activities, including team meetings, off-sites, and social events.
*   Travel & Expense Management: Arrange domestic and international travel and process travel expense reports. Maintain organizational charts and email distribution lists.

**What You Will Bring**

*   Bachelor’s degree required.
*   Minimum of 7 years of experience as an executive assistant, with a preference for candidates with a background in engineering.
*   Exceptional interpersonal skills to drive alignment and ensure execution accountability across teams.
*   Comfortable working across US and international time zones.
*   Strong organizational skills with a keen eye for detail.

Proven ability to work independently and manage multiple priorities in a dynamic environment.

*   Analytical skills and problem-solving ability to address diverse issues effectively.

**What Gives You An Edge**

*   Action-Oriented: Have a can-do attitude and are willing to do what it takes to get the job done on time and on target.
*   Detail-Oriented: Take pride in your attention to detail, ensuring accuracy and thoroughness in every task.
*   Strategic Planner: Can scope out project complexities, plan several steps ahead, and excel in organization.
*   Proactive Problem Solver: Anticipate team needs and resolve complex administrative issues before they arise.
*   Effective Communicator: Communicate clearly and effectively in various settings, including verbal, written, and presentations.
*   Engineering Savvy: Understand how engineering organizations operate and navigate both formal and informal channels to get things done.
*   Adaptable: Thrive in a fast-paced, high-growth environment and adjust effectively to changing priorities.
*   Eager to Learn: Are enthusiastic about learning and taking on new challenges, believing that no task is too small.

**Come As You Are** At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law. At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $99,700- $131,760, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE . Click HERE to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.

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