U Executive Assistant to CEO (Personal + Business Support)

Primary Title: Executive Assistant to CEO About The Opportunity A dynamic organization in the travel & tourism sector focused on curated leisure and experiential travel for discerning customers. We operate remote-first across the United States and deliver personal and business services that require high discretion, operational excellence, and exceptional stakeholder management. We are seeking a seasoned Executive Assistant to provide both personal and business support to the CEO — a proactive partner who manages day-to-day operations, travel, and priorities so the CEO can focus on strategic growth. Role & Responsibilities

• Manage the CEO’s complex calendar across time zones: schedule, prioritize, and resolve conflicts while protecting focus time.
• Plan and execute detailed executive travel and itineraries (domestic & international), including logistics, visas, and contingency planning.
• Triage CEO communications: handle email filtering, draft responses, prepare briefing notes, and maintain follow-up systems.
• Oversee expense reporting and vendor invoices: submit reconciliations, manage corporate card activity, and coordinate with finance.
• Prepare high-quality meeting materials, board packages, and presentations; research background information and produce concise executive summaries.
• Coordinate personal support needs (appointments, household vendors, personal travel) and confidential matters with utmost discretion.

Skills & QualificationsMust-Have

• Calendar management
• Executive-level travel coordination
• Expense management (Concur/Expensify)
• Google Workspace
• Microsoft Office 365
• Virtual meeting platforms

Preferred

• DocuSign
• Notion
• Asana

Benefits & Culture Highlights

• 100% remote U.S. role with flexible hours to support a results-driven, asynchronous work style.
• High-trust environment that values autonomy, proactive problem-solving, and confidentiality.
• Cross-functional exposure to senior leadership and operations in a fast-moving travel business.

This role is ideal for an organized, tech-savvy Executive Assistant who thrives in remote settings, enjoys blending personal and business support, and can operate with discretion while driving practical outcomes. To apply, highlight specific executive-support tools you’ve used and examples of complex travel and calendar management you’ve owned. Skills: management,google workspace,asana,operations,travel,focus,discretion