Event Coordinator

Bilingual Event CoordinatorFR/ENG

(remote, London area required)

Company: FinEventsSalary: £30-35,000 per annum

Location: London area (Remote)

Experience: 1-3 years

Reporting to: Global Head of Events

Start Date: September 2025

Contract Type: Full-time, Permanent

25 days of annual leave + UK public holidaysWho We Are

FinEvents is a specialist events agency for the private equity world. We create high-impact, high-standard events across London, Paris, New York, and Toronto combining global reach with a boutique mindset.

What sets us apart isn’t just our client list, it’s our team.

We’re precise because we care. We hold ourselves to high standards; not for show, but because we understand the impact of what we deliver. We’re ambitious, grounded, and fully aware that we’re still learning and that’s exactly the point.

We’re looking for an Event Coordinator who shares that mindset: curious, detail-driven, tech-aware and deeply committed to doing meaningful work with people who care just as much as you do.

Why Join Us

You’ll be part of a company that’s growing fast but organically and with intention.

We aim high but don’t glorify stress. We believe in meaningful ambition.

You’ll have autonomy, trust and room to learn with ownership of your work.

You’ll collaborate across cities and cultures, helping shape what FinEvents becomes next. Most importantly, you’ll join a team that knows even “flawless” events are built by real people; imperfect, human, and doing their best together.

Your Contributions

As an Event Coordinator at FinEvents, you’ll play a vital support role across our international events portfolio. Working closely with our Event Managers and Global Head of Events, you’ll help bring high-impact events to life with precision and care.

• Support the end-to-end coordination of in-person, virtual, and hybrid events across our key markets (London, Paris, New York, Toronto)
• Assist in the preparation and tracking of event budgets, supplier quotes, and invoice processing
• Maintain and update project timelines, ensuring internal teams and clients are informed on key milestones
• Coordinate event logistics including venue research, supplier communication, catering, A/V, production, guest lists, and gifting
• Liaise with the Event Tech team for registration updates, reporting, website edits, and attendee communications
• Prepare key event documents such as running order, run of show, agenda, report, execution plan.
• Provide on-site event support, including setup, registration, guest liaison, and supplier coordination (travel required)
• Maintain internal databases on venues, suppliers, and logistics partners
• Provide administrative and scheduling support for team and client calls
• Assist with post-event reporting and debriefs
• Collaborate across teams to ensure smooth project delivery

What We’re Looking For

We’re looking for a proactive, detail-oriented Event Coordinator who thrives in a fast-paced environment and is passionate about delivering great experiences.

• 1-3 years of previous experience supporting live events, conferences, or corporate hospitality (agency or in-house)
• Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines
• Excellent communication and interpersonal skills, both written and verbal
• Comfortable working in an international, bilingual (French native level/English) team environment
• Tech-savvy, with a working knowledge of Microsoft Office (especially Excel and PowerPoint); experience with Cvent or other event platforms is a plus
• Flexible and calm under pressure, with a practical, problem-solving mindset
• A team player with a can-do attitude and high attention to detail
• Willingness to travel occasionally for site visits or on-site delivery
• A genuine interest in events and desire to grow within the industry
• This is a remote position; however, you are expected to reside in and remain within the London area to support our events.

Benefits We Offer

• 25 days of annual leave (plus bank holidays)
• Private healthcare coverage
• Birthday leave – enjoy a paid day off on your special day
• Home broadband allowance – £30/month
• Remote Equipment Allowance: up to £400 to create a comfortable and productive home office (in addition to your company laptop)
• Training & Professional Development Allowance : up to £1,000 per annum
• Annual team offsites – connect and collaborate with your team in inspiring locations

FinEvents is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FinEvents is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FinEvents will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.