Assistant

# Business Assistant at an Engineering Design Bureau (Remote) The bureau designs industrial equipment for clients in Germany — like an architectural firm, only instead of houses, they design industrial machinery and production lines. The team is 9 people, all remote from Poland, Bulgaria, Latvia, and Serbia. Young, calm, no corporate noise. Long-term clients, projects running for months, no rush and no fires. The bureau is looking for someone to take on what the founder keeps putting off — so the company can grow faster. This isn't a "hustler" assistant who chases things down. The opposite: someone calm, meticulous, and detail-oriented. Someone about order, structure, and noticing what others miss. **What you'll be doing:** - **Lead generation and CRM.** Building lists of potential companies, qualifying them, moving leads through the funnel. Replying to inbound requests from templates, preparing commercial offers, keeping the CRM tidy. The methodology is written down — careful execution, no need to invent. - **Recruiting support.** Sourcing engineering candidates on LinkedIn, sending invitations and message sequences, screening CVs, moving candidates through a ready-made pipeline, scheduling interviews, preparing contracts from templates. - **Finance and bookkeeping.** Preparing payments on incoming invoices, updating the cash flow spreadsheet and accounting system. Issuing outgoing invoices to clients — by project and hours worked. - **Team time tracking.** Pulling hours from each engineer's Google Calendar into a spreadsheet for payroll and invoicing. - **"Friendly policeman."** Gentle, kind reminders so the team keeps up with regular procedures. No pressure — just keeping things in order. - **LinkedIn content.** Not writing it yourself — coordinating the process and maintaining the content plan. - **Team care.** Birthday greetings, friendly contact with everyone, being the "good mom/dad" of a distributed team. - **One-off projects.** Occasional website updates, an English version, launching a YouTube channel, or travel logistics (a few times a year). **Who we're looking for:** - 3+ years as an assistant, ideally in a tech or IT company - Confident working English — most correspondence and documentation is in English - Mid-level German — all clients are in Germany, non-negotiable - Confident with Google Workspace, MS Office, CRMs, AI tools - Systematic: you finish what you start, never lose a thread, catch the details - Basic bookkeeping and invoicing know-how is a plus **What we offer:** - Fully remote from any country except Russia (due to current internet restrictions) - Full-time, but open to part-time - Negotiable salary, discussed after the interview - A calm pace — no burning out, no 3 a.m. replies - A team that treats each other like human beings - 3-month probation **How to apply:** send your CV — we'll reach out to shortlisted candidates with the next steps. Looking forward!