Part-Time Admin & Project Manager (Remote)

About Us

Ivy House Creative is a women-owned marketing and branding agency helping badass businesses grow with bold design, smart strategy, and scroll-stopping content. We serve a range of clients—law firms, financial advisors, cosmetic brands, enginering, and more—and we’re growing fast.

We’re looking for a reliable, organized, tech-savvy admin and project manager to help keep our internal systems running smoothly and support our team behind the scenes.

What You’ll Do (approx. 25 hours/month):Project & Task Management

• Input meeting notes, texts, and emails into actionable tasks in Monday.com
• Monitor team tasks and timelines to ensure deadlines and deliverables stay on track
• Follow up with team members for missing assets or overdue items
• Schedule client meetings, internal check-ins, and monthly review calls and EOM reports
• Help with onboarding new clients and contractors using our templates and systems

Admin Support

• Update and maintain Google Drive folders, asset libraries, and content archives
• Upload and format monthly reports (using templates) in Google Docs or Canva
• Assist with email scheduling in Mailchimp and light CRM tasks
• Log team hours or check budget overages in Harvest (time tracking tool)
• Perform light research or outreach (e.g. finding podcast guest leads or grant deadlines)

Tools You Should Already Know (or be able to learn quickly):

• Monday.com (Project Management)
• Google Drive (Docs, Sheets, Shared Folders)
• Mailchimp (Campaign scheduling, template updates)
• Harvest (Time tracking/budget review)
• Slack (Team communication)
• Canva and LinkedIn are bonuses but not required.

You’re a Fit If You:

• Are highly organized, responsive, and a natural problem solver
• Can keep a team accountable with tact and clarity
• Love systems, lists, and making sure nothing falls through the cracks
• Are tech-comfy and quick to pick up new platforms
• Have strong written communication skills and can work autonomously

Logistics

• Fully Remote
• 1099 Contractor
• ~25 hours/month (6–8 hours/week to start)
• $15-$16/hour to start, with room to grow as we grow