Executive Assistant

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant in the United States. This role is designed for a highly organized and proactive professional who thrives in fast-paced, executive-level environments. You will play a critical role in enabling senior leaders to operate efficiently by managing complex calendars, coordinating high-stakes meetings, and ensuring seamless day-to-day operations. Acting as a trusted partner, you will support communication flow, travel planning, and cross-functional alignment across multiple teams and time zones. The position requires strong judgment, discretion, and the ability to prioritize competing demands in a dynamic, high-growth organization. You will also contribute to improving productivity through the use of modern collaboration tools and AI-enabled workflows. This is a highly visible role that directly supports executive effectiveness and organizational execution. Accountabilities

• Manage complex executive calendars across multiple time zones, resolving scheduling conflicts and prioritizing competing business demands.
• Coordinate internal and external meetings, leadership reviews, offsites, and cross-functional events to ensure smooth execution.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense tracking.
• Prepare agendas, presentations, reports, and follow-up materials to support effective decision-making and execution.
• Serve as a primary point of contact between executives and internal or external stakeholders, ensuring clear and professional communication.
• Track action items, deadlines, and key deliverables to maintain alignment and accountability across teams.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support operational workflows and administrative needs to improve executive productivity and efficiency.
• Leverage productivity and AI tools to streamline communication, documentation, and scheduling processes.

Requirements

• Minimum of 4+ years of experience supporting senior leaders or executives in fast-paced, complex environments.
• Strong organizational, prioritization, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to draft and edit executive-level materials.
• Proven experience managing complex calendars, travel coordination, and executive communications.
• High level of discretion and ability to handle confidential and sensitive information.
• Proficiency with Google Workspace, Microsoft Office Suite, Slack, and other collaboration tools.
• Experience working in remote or distributed environments with strong self-management skills.
• Familiarity with AI tools (such as ChatGPT, Copilot, Claude, or similar) applied to professional tasks.
• Ability to work independently, anticipate needs, and adapt quickly in changing environments.
• Bachelor’s degree or equivalent experience preferred.
• Experience supporting leaders in SaaS, technology, or high-growth organizations is a plus.

Benefits

• Competitive annual base salary range ($80,000-$140,000) plus discretionary bonus (up to 10%).
• Comprehensive medical, dental, and vision insurance available from day one.
• 401(k) plan with company match.
• Generous paid time off package including vacation, sick leave, holidays, wellness days, and volunteer time.
• Remote-first work environment with monthly internet stipend.
• Parental leave benefits for primary and secondary caregivers.
• Wellness support including mental health resources and access to wellness apps.
• Career development, training support, and tuition assistance programs.
• Additional benefits including life insurance, legal support, identity theft protection, and pet insurance.
• Inclusive, collaborative, and flexible work culture focused on growth and well-being.

How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.