Casual Operations & Admin Assistant (Luxury Travel Business)

Casual Operations & Admin Assistant

15–18 hours per week

Remote (Sydney-based preferred)

I am the founder of a boutique luxury travel advisory affiliated with SmartFlyer Australia and Virtuoso. I design bespoke, high-end travel experiences for a select portfolio of discerning clients.

As the business continues to grow, I am seeking a highly organised and detail-oriented Operations & Admin Assistant to support the backend of the business.

This is not a client-facing travel consultant role. It is an operational support position focused on administration, coordination, and execution.

Key Responsibilities:

• Managing supplier communications and follow-ups (confirmations, VIP requests, commission tracking)
• Updating bookings and reservations in Tramada and AXUS
• Preparing hotel and flight quotes using provided templates
• Holding and managing flight bookings (training provided if required)
• Tracking deposits, balances, and booking deadlines
• Supporting general administrative and operational tasks

About You:

• Experience in Sabre/AXUS/Canva is highly advantageous
• Highly organised and process-driven
• Strong attention to detail
• Excellent written communication skills
• Comfortable working independently in a remote environment
• Proactive, reliable, and calm under pressure

Hours:

Approximately 15–18 hours per week, ideally structured across 3 consistent weekdays.

Preferred working window is between 11:00am – 5:00pm AEST, to allow for overlap and collaboration. For example, 3 days per week for 4–6 hours per day.

Exact days and structure can be discussed, however consistency week to week is important.

This role would suit someone seeking structured part-time hours rather than ad hoc casual shifts.

Employment Type:

Casual position with an initial 3-month probationary period, with view to permanent part-time for the right candidate.

Location: Remote role. Sydney-based applicants preferred for occasional in-person collaboration.

Remuneration: $30–$35 per hour plus superannuation, depending on experience.

To Apply:

• Please submit your CV and a brief cover letter outlining your relevant experience and availability.