Part Time Executive Assistant

Executive Assistant (Part-Time)Location: Remote (Need to be based in Melbourne or Sydney)

Start Date: ASAP

End Date: 31 December 2025 (with potential for extension)

Schedule: 5 days/week, 4 hours/day

About the Role

We’re seeking a proactive and experienced Business Assistant to support a senior leader within a high-impact security-focused team for a global technology giant. This part-time role is ideal for someone who thrives in a fast-paced, remote work environment and enjoys managing complex schedules, coordinating events, and contributing to operational excellence.

You’ll be part of a collaborative team working to address some of the most critical challenges in digital security. If you're a detail-oriented professional with a passion for organisation and communication, we’d love to hear from you.

Key Responsibilities

• Manage complex calendaring and scheduling for a senior executive
• Coordinate domestic and international travel arrangements
• Track and submit expense reports
• Organise meetings, events, and team off-sites, including logistics and materials
• Build strong relationships with internal stakeholders
• Support team operations and rhythm of the business activities
• Assist with team morale initiatives and broader organisational events
• Handle confidential information with discretion and professionalism
• Collaborate with other administrative and operations staff

Requirements

• Minimum 3 years’ experience in administrative, business support, or customer service roles
• Strong skills in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools like Teams, OneNote, and SharePoint
• Excellent communication, time management, and organisational skills
• Ability to work independently, manage ambiguity, and solve problems proactively
• Professional presence and ability to represent the team confidently

Preferred Qualifications

• Bachelor’s degree in Business Administration, HR, Communications, or related field (or equivalent experience)
• Experience managing budgets for events, travel, or training
• Prior experience in a lead or mentoring administrative role
• Familiarity with internal business tools and systems
• Ability to maintain confidentiality and exercise sound judgement
• Experience supporting executives in a corporate environment

Ready to apply or want to learn more?

This is a fantastic opportunity to join a forward-thinking team making a real impact in the digital security space. Apply now to be part of something meaningful!