Freelance Bookkeeper (Property Management)

Department: HR, Finance & Development

Location: Bedford (Hybrid)

DescriptionRole: Freelance Bookkeeper (Property Management) Company: Mill Street Ltd. Location: Remote (UK-based preferred) Hours: Approx. 8 hours per week (flexible) Contract: Freelance / Contractor basis About Us Mill Street Ltd. is a property management company that owns and manages a commercial property jointly with DAPCO (via SIPPs pension schemes). We handle tenant invoicing for rent, service charges, and utilities, alongside property-related expenses, service charge reconciliations, and VAT obligations. We are seeking an experienced freelance bookkeeper with property management expertise to support the financial operations of the business on a part-time, remote basis. Key ResponsibilitiesTenant Management

• Raise and send invoices for rent, service charges, and utilities.
• Handle tenant queries relating to financial matters.
• Monitor payments received and follow up on outstanding balances.

Supplier Management

• Process supplier invoices and ensure timely payments.
• Maintain accurate records of property-related expenses.

Financial Operations

• Manage cash flow and bank reconciliations.
• Record and reconcile intercompany balances accurately.
• Process accruals, prepayments, and necessary adjustments.

VAT & Compliance

• Check VAT and submit quarterly VAT returns for Mill Street Ltd.
• Ensure all VAT obligations are met on time and recorded accurately.

Reporting

• Prepare month-end financial reports for directors.
• Support with pension/SIPP-related financial reporting where required.

Other Duties

• Carry out annual service charge reconciliations.
• Provide additional bookkeeping support as required.

Skills, Knowledge and ExpertiseSkills & Experience Required

• Proven experience in property management bookkeeping.
• Proficiency in Xero (essential).
• Strong knowledge of accruals, prepayments, intercompany transactions, VAT returns, and service charge reconciliations.
• Excellent attention to detail, with confidence handling tenant queries.
• Organised, proactive, and comfortable working independently as a remote freelancer.