Operations & Administrative Assistant

About the Opportunity:

The organization is an organic growth agency supporting B2B SaaS companies to drive growth through SEO and content. This Operations & Administrative Assistant role is responsible for ensuring smooth business operations, supporting processes across sales, marketing, client delivery, and recruiting, with a focus on efficiency and automation.

Responsibilities:

• Follow up on meetings and add tasks to the project management tool

• Monitor Asana for overdue tasks or blockers and notify the appropriate team member

• Follow up on incomplete timesheets from team members

• Build monthly time tracking reports for leadership to assess team capacity and hiring needs

• Build custom GPTs to help client teams streamline work and research

• Build SOPs for repeatable administrative tasks

• Use automations to generate content briefs with input from client teams

• Produce Clearscope reports

• Upload content into client content management systems such as WordPress and Webflow

• Maintain and update client content brief templates

• Support podcast publishing workflow

• Make updates to the organization’s website

• Repurpose content using AI workflows and upload to social scheduling tools for approval

• Draft initial sales proposals using AI workflows and presentation templates

• Organize sales proposals and client files in Google Drive

• Perform initial applicant screening and rate promising profiles

• Schedule candidate interviews using Ashby

• Support hiring for specialist roles with Clay sourcing and Ashby sequences

• Enable tool access and automation for freelancers (Drive, Airtable, etc.)

Requirements:

• 2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup

• Outstanding written and verbal communication skills

• Strong organizational, proactive, and resourceful skills

• Ability to solve problems independently before seeking assistance

• Willingness to learn and take on evolving responsibilities as the team grows

• Familiarity with Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai

• Basic understanding of marketing is a plus

• High attention to detail

• Receptive to feedback and eager to learn and improve

• Strong punctuality and deadline orientation

• Critical thinking and intellectual curiosity

• Process-oriented with a focus on efficiency and systemization

• Ability to make decisions quickly and iterate as needed

• Adaptable to changing needs and flexible in approach

• Comfortable working independently and setting/achieving goals

• Friendly team player with a collaborative approach

• Application password: OPS2025

Benefits & Perks:

• 100% remote work flexibility

• Opportunities for rapid skill development

• Increased responsibility and significant impact potential

• Coaching and professional development

• Annual team trips to cities such as Los Angeles, Boston, Austin, and Chicago

• Autonomy to problem solve and shape the role

Note:

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.