Executive Assistant

Job Title: Executive Assistant II

Location: Remote (Preferred time zones: PT, MT, CT, ET)

Pay Rate: $37.16 /hr on w2

Duration: 8 months (Possible extension if leave is extended)

Overview:

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support—calendar, expense, travel—at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities:

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Communicate effectively with leaders to understand business priorities and apply them to administrative support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term in-team coverage as needed if bandwidth allows

Basic Qualifications:

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate actions
• Experience with a Customer Relationship Management (CRM) or ticketing system

Education:

• BA/BS degree preferred
• High school diploma or equivalent required