Senior Executive Assistant

About The Opportunity A remote-first company in the Travel & Hospitality sector delivering curated travel experiences, itineraries, and lifestyle content for high-value travelers. We operate across the United States supporting a distributed leadership team and focus on creating seamless client experiences through efficient operations and exceptional service. Role & Responsibilities

• Provide high-touch administrative and operational support to the CEO and senior leadership: manage complex calendars, prioritize meetings across time zones, and coordinate follow-ups.
• Own travel planning and logistics: build detailed itineraries, coordinate flights and ground transportation, secure accommodations, and manage travel-related contingencies.
• Manage expense processes: prepare and reconcile expense reports, submit receipts, and liaise with finance to ensure timely reimbursements.
• Serve as gatekeeper and liaison: screen requests, draft executive-level correspondence, and represent leadership with internal and external stakeholders.
• Operate and optimize remote workflows: maintain documentation, manage project-tracking tools, and surface action items to drive execution.
• Support confidential projects and ad-hoc initiatives, maintaining discretion and a proactive approach to problem-solving.

Skills & QualificationsMust-Have

• Calendar management
• Executive scheduling
• Travel logistics
• Microsoft Outlook
• Google Workspace
• Expense reporting

Preferred

• Zoom
• Slack
• Asana or Trello

Qualifications

• Proven experience supporting C-level executives or senior leadership in a fast-paced, remote environment.
• Demonstrated track record managing complex travel itineraries and multi-stop schedules.
• Strong attention to detail, confidentiality, and ability to prioritize under shifting deadlines.
• Comfortable working across multiple US time zones and coordinating with cross-functional teams.

Benefits & Culture Highlights

• Fully remote work model with flexible hours to support work–life balance.
• Small, high-impact team environment with direct exposure to senior leadership and strategic projects.
• Opportunities to shape operational processes and grow into broader operations or chief-of-staff functions.

We are looking for a proactive, detail-focused Senior Executive Assistant who thrives in remote settings and enjoys enabling leaders to operate at their best. If you excel at managing complexity, safeguarding confidentiality, and delivering polished execution, we want to hear from you. Skills: microsoft outlook,slack,google workspace,travel logistics,zoom,expense reporting