Job title: Operations Associate
Location: United States (Remote)
Schedule: US Eastern Time (ET)
Experience: 0–3 years
Role Overview
We are hiring an Operations Associate to manage day-to-day operations, financial workflows, documentation, reporting, and cross-functional projects. You will work directly with the COO, Operations Managers, and Chief of Staff in a fast-paced, fully remote startup.
Key Responsibilities
- Maintain accurate records, documents, and version control across Google Drive, Notion, and internal systems.
- Support accounts payable/receivable (AP/AR), invoice processing, payment tracking, reconciliations, and bookkeeping.
- Coordinate contract and compliance documentation and follow-ups.
- Prepare spreadsheets, operational reports, data summaries, and leadership briefings.
- Manage Google Workspace accounts, software licenses, and shared inboxes.
- Coordinate cross-functional tasks and special projects from start to completion.
- Identify process gaps and implement practical improvements.
Requirements
- 0–3 years of experience in operations, administration, finance, or project coordination.
- Bachelor's degree; recent graduates with relevant capabilities may be considered.
- Strong analytical skills and comfort working with spreadsheets, data, and financial records.
- Excellent organization, attention to detail, communication, and follow-through.
- Ability to manage multiple priorities in a fast-paced startup environment.
- Proactive, adaptable, resourceful, and comfortable working directly with senior leadership.
- Strong team player with a low-ego, collaborative approach.
Preferred: AP/AR, bookkeeping, invoice reconciliation, or experience bridging product and operations.
Eligibility — Mandatory
- Must be based in the United States and authorized to work without employer visa sponsorship.
- Must be available to work full-time on a US Eastern Time (ET) schedule.
- Must be comfortable with changing priorities and responsibilities across multiple operational areas.