About IGL Logistics Inc. IGL Logistics is a full-service freight, warehousing, and supply-chain provider, moving goods for businesses across domestic and international markets. Our reputation comes from getting the fundamentals right: shipments that arrive on time, communication that&apos;s clear, and a team customers can count on to follow through. A lot of this industry feels transactional. We don&apos;t work that way. Our approach is logistics built around you. Our work goes beyond moving freight. Every shipment is a commitment, and we treat it that way. Our customers count on us to catch problems before they become disruptions, keep their operations on schedule, and work like part of their team instead of one more vendor on a spreadsheet. That standard starts with our people, and with the systems and processes that support them. As we grow across multiple locations, we&apos;re investing in clear procedures, well-trained teams, and tools that work the way they should. We hire people who take ownership, look for solutions, communicate clearly, and do things the right way even when no one&apos;s watching. Four things define how we work: we do the right thing, we make it clear and simple, we&apos;re genuine with the people we work with and we execute with precision. That&apos;s what logistics built around you looks like from the inside too. Come build it with us. Operations Administrative Assistant Position Summary We&apos;re looking for an organized, tech-minded Operations Administrative Assistant to support our Operations team. This is a fully remote position that reports directly to the Director of Operations. This position supports our warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with our Domestic and International Operations teams. The main focus is standardizing how work gets done, documented, taught, and measured across the company. You&apos;ll design and manage standard operating procedures for our operating platforms, train team members to use those tools well, and help automate as much as possible, from daily operational activity through customer invoicing. The right candidate likes building structure, explains things clearly, and gets satisfaction from making processes run better. Key Responsibilities Operations and Administrative Support <ul><li>Provide day-to-day administrative and coordination support to the Director of Operations and the broader Operations team.</li><li>Support warehouse operations in Charlotte, Forest City, Phoenix, El Paso, and Austin, along with Domestic and International Operations.</li><li>Coordinate operational priorities, follow-ups, documentation, meetings, action items, and communication across departments.</li><li>Maintain organized operational records, shared files, forms, templates, contact lists, and recurring reports.</li><li>Assist with customer and shipment documentation, data entry, billing support, and issue follow-up as assigned. </li></ul>SOP Development and Administration <ul><li>Design, document, maintain, and manage standard operating procedures for operational activities and systems.</li><li>Work with subject-matter experts to turn current processes into clear, practical, repeatable instructions.</li><li>Set up document standards, version controls, review schedules, and approval processes for SOPs and job aids.</li><li>Identify process gaps, duplicated work, inconsistent practices, and opportunities to improve accuracy and efficiency.</li><li>Monitor adoption of approved procedures and coordinate updates when workflows, customer requirements, or systems change. </li></ul>Systems Training and Workflow Automation <ul><li>Support the administration and day-to-day use of Velocity WMS, WorldTrak TMS, GoHighLevel CRM, and other operational platforms.</li><li>Create user guides, checklists, process maps, and training materials that help employees learn and use each platform consistently.</li><li>Coordinate new-hire and refresher training, track completion, and confirm user proficiency.</li><li>Partner with Operations, Finance, Sales, and system resources to improve workflows and data handoffs from operational execution through invoicing.</li><li>Identify, test, document, and implement automation opportunities that reduce manual work, improve visibility, and strengthen billing accuracy.</li><li>Maintain user-access records and escalate system, workflow, or data-quality issues to the right owner. </li></ul>Reporting and Continuous Improvement <ul><li>Compile operational information and prepare routine reports, trackers, dashboards, and management updates.</li><li>Follow up on incomplete tasks, missing documentation, system exceptions, and invoicing dependencies.</li><li>Support audits of process compliance, system usage, data accuracy, and SOP effectiveness.</li><li>Recommend practical improvements based on recurring issues, employee feedback, and operating results.</li><li>Assist with special projects and other operational priorities assigned by the Director of Operations.</li><li>Perform other duties as assigned. </li></ul>Minimum Qualifications <ul><li>Two or more years of experience in administrative support, operations coordination, logistics, warehousing, transportation, or a related environment.</li><li>Strong written communication skills and the ability to create clear procedures, instructions, and training materials.</li><li>Strong organizational skills, attention to detail, and the ability to manage multiple priorities across several teams and locations.</li><li>Comfort learning business software, troubleshooting basic user issues, and helping others adopt new processes.</li><li>Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.</li><li>Sound professional judgment when handling customer, employee, operational, and financial information. </li></ul>Preferred Qualifications These are helpful but not required: <ul><li>Experience with a warehouse management system, transportation management system, CRM, ERP, or invoicing workflow.</li><li>Experience writing SOPs, running training, improving processes, or supporting workflow automation.</li><li>Familiarity with domestic transportation, international freight forwarding, or multi-site warehouse operations.</li><li>Associate or bachelor&apos;s degree in Business, Logistics, Supply Chain, or a related field. </li></ul>Key Competencies <ul><li>Organization and follow-through</li><li>Process documentation and attention to detail</li><li>Technology aptitude and continuous learning</li><li>Clear communication and employee support</li><li>Problem solving and process improvement</li><li>Collaboration across locations and departments</li><li>Confidentiality, reliability, and professional judgment </li></ul>Work Environment <ul><li>This is a remote position. Candidates who live near one of our locations (Charlotte, Forest City, Phoenix, El Paso, or Austin) may be required to come on site.</li><li>Must have a reliable high-speed internet connection and a quiet, dedicated workspace.</li><li>Regular use of a computer, telephone, email, Microsoft Teams, and operational platforms (WMS, TMS, CRM).</li><li>Regular virtual coordination with teams across multiple locations and time zones.</li><li>Must be available during core business hours, which may vary across time zones.</li><li>Must be able to manage competing deadlines and changing priorities. </li></ul>Performance Expectations The Successful Candidate Will Be Expected To <ul><li>Build and maintain a current, organized library of SOPs and training materials.</li><li>Help increase consistent use of our operating platforms across all locations.</li><li>Find and support automation that reduces manual work and improves billing accuracy.</li><li>Follow through on open items, missing documentation, and system exceptions.</li><li>Deliver accurate, timely reports and updates to the Director of Operations.</li><li>Protect confidential customer, employee, operational, and financial information.</li><li>Contribute to a positive, collaborative, service-focused work environment. </li></ul>Why Join IGL Logistics IGL is a growing multi-location company, and this role sits at the center of how our teams work. You&apos;ll have a direct hand in improving processes, helping employees get more out of their systems, and building processes that grow with us and support customer service, accuracy, and company growth. Benefits (After 90-day Probationary Period) <ul><li>Health &amp; Ancillary Insurance</li><li>Paid Time Off &amp; 6 Paid Holidays</li><li>401K </li></ul>Full-time, salaried role. Compensation ranges from $47,000 to $55,000 annually, depending on experience.

Operations Administrative Assistant

<h3>About <a href="https://jobicy.com/company/solace" target="_blank" rel="noopener">Solace</a></h3>
Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.
We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly.
Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.
Read more in our Bloomberg funding announcement <a href="https://www.bloomberg.com/news/articles/2026-02-10/vcs-give-solace-health-1-billion-valuation-for-patient-advocacy-tech?accessToken=eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJzb3VyY2UiOiJTdWJzY3JpYmVyR2lmdGVkQXJ0aWNsZSIsImlhdCI6MTc3MDczMDg4MywiZXhwIjoxNzcxMzM1NjgzLCJhcnRpY2xlSWQiOiJUQThVUzhLR0NURzEwMCIsImJjb25uZWN0SWQiOiJBRDYxODI0MTc0ODM0MTk0QTRENUZFNzkwMzNGMDJGNSJ9.TE2pFUAOQAPMUXFlzoQ7zeJvctq7cSibbZqtIwhW-2U&amp;leadSource=uverify+wall" rel="nofollow ugc noopener" target="_blank">here</a>.

<h3>About the Role</h3>
We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents, specifically within our Finance Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.
You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.
<h3>What You’ll Do</h3>
<ul>
<li>
Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
</li>
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Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
</li>
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Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
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Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
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Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
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Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
</li>
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Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
</li>
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Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
</li>
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Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
</li>
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Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
</li>
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Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
</li>
</ul>
<h3>What We’re Looking For</h3>
<ul>
<li>
5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
</li>
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Experience working with a fintech startup or financial firm. 
</li>
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Exceptional calendar management, prioritization, and organizational skills.
</li>
<li>
Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
</li>
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Demonstrated judgment, professionalism, and ability to handle highly confidential information.
</li>
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Excellent project management skills with a strong bias toward execution and follow-through.
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Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
</li>
<li>
Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
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<li>
High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
</li>
</ul>
<h3>Bonus Points</h3>
<ul>
<li>
Background in startups, healthcare, technology, finance or complex operational environments.
</li>
<li>
Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents. 
</li>
</ul>
Applicants must be based in the United States.

Up for the Challenge? 
We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or <a href="http://ashbyhq.com" rel="nofollow ugc noopener" target="_blank">ashbyhq.com</a>. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Executive Assistant

<h3>About <a href="https://jobicy.com/company/elevenlabs" target="_blank" rel="noopener">ElevenLabs</a></h3>
ElevenLabs is an AI research and product company transforming how we interact with technology.
We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always.
We have expanded from voice into three main platforms:
<ul>
<li>
ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.
</li>
<li>
ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.
</li>
<li>
ElevenAPI gives developers access to our leading AI audio foundational models.
</li>
</ul>
Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

<h3>How we work</h3>
<ul>
<li>
High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
</li>
<li>
Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
</li>
<li>
AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
</li>
<li>
Excellence everywhere: Everything we do should match the quality of our AI models.
</li>
<li>
Global team: We prioritize your talent, not your location.
</li>
</ul>
<h3>What we offer</h3>
<ul>
<li>
Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
</li>
<li>
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
</li>
<li>
Learning &amp; development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
</li>
<li>
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
</li>
<li>
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
</li>
<li>
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.
</li>
</ul>
About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.
You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:
<ul>
<li>
Own calendars and time allocation for revenue leadership team, making trade-off calls independently against stated priorities
</li>
<li>
Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions
</li>
<li>
Capture actions out of meetings and chase them to completion
</li>
<li>
Triage executive inboxes and draft correspondence 
</li>
<li>
Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting
</li>
<li>
Run discrete projects: board logistics, executive travel, offsites, and the revenue team's operating cadence
</li>
</ul>
Requirements
<ul>
<li>
Experience supporting multiple senior executives in a high-velocity environment
</li>
<li>
Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
</li>
<li>
Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
</li>
<li>
Proven judgment and problem-solving skills
</li>
<li>
Fluency with AI tools and a track record of automating your own work - come ready to show what you've built
</li>
<li>
High emotional intelligence and discretion - trusted with sensitive information
</li>
<li>
Fluency in English 
</li>
</ul>
We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

Executive Assistant - Revenue

About Engine Engine is the AI-native platform for intelligent travel. For a decade, Engine has built the proprietary technology and supply behind modern business travel, serving over 38,000 customers and nearly 2 million travelers, along with leading travel and AI companies that build on Engine&apos;s infrastructure. One system powers business travel, group travel, human agents, and AI agents. That work has earned recognition as one of Fast Company&apos;s Best Workplaces for Innovators (2025), TravelTech&apos;s Reservation Platform of the Year (2026), and one of Built In&apos;s Best Places to Work (2020&#x2013;2026). We&apos;re looking for bold, ambitious people to help redefine how businesses manage and experience travel. Working here, you can expect exponential growth, an ambitious pace, full ownership, and high-caliber colleagues who push you to do the best work of your career. Every hire raises the bar. Come outpace the ordinary and build the future of travel with us. About the Role We are expanding our Senior Leadership Team and looking for a proactive, highly adaptable Executive Assistant to join our team. In this role, your primary mission is to empower our senior leaders to achieve their strategic goals and OKRs. You will work closely with a supportive, ego-free leadership team and an exceptionally collaborative EA group. This is a remote position with up to 25% travel for executive offsites, leadership meetings, and team events. If you thrive in fast-paced startup environments, value transparent communication, and excel at problem-solving, this role offers direct impact and clear paths for career growth. What You&apos;ll Do Executive Support &amp; Strategic Operations <ul><li>Direct-level support to executive leadership, ensuring seamlessly managed calendars, shifting priorities, and complex logistics across multiple time zones.</li><li>Partner closely with leadership during Senior Leadership Team meetings, contributing directly and maintaining visibility on key business initiatives.</li><li>Serve as a central connector across departments to facilitate cross-functional communication and strategic alignment.</li><li>Coordinate executive travel, prepare meeting agendas, and support the planning of team events and leadership onsites. </li></ul>EA Team Collaboration <ul><li>Work closely with our close-knit 5-person EA team (Manager, Senior EA, EA, and Associate) to maintain operational consistency and shared coverage.</li><li>Solve problems resourcefully by referencing internal documentation and leveraging team insights before escalating questions. </li></ul>Who You Are <ul><li>Startup Experience: Background working in fast-paced, high-growth startup environments.</li><li>Adaptability &amp; Resilience: Demonstrated ability to handle changing requirements and pivot gracefully.</li><li>Resourcefulness &amp; Detail-Orientation: A proactive problem-solver who asks clarifying questions upfront and consults existing resources independently.</li><li>Communication &amp; Availability: High responsiveness for urgent requests and comfort navigating multi-timezone scheduling.</li><li>Tech Stack Proficiency: Skilled in Google Workspace and Slack.</li><li>Travel Flexibility: Ability to travel up to 25% for ELT onsites and corporate events. </li></ul>Compensation Our compensation packages are based on several factors, including your experience, expertise, and location. In addition to a competitive base salary, all roles receive equity. Depending on the role, total compensation may also include an annual bonus. Your recruiter will share your complete compensation package as you move through the process. Base Pay Range $88,400&#x2014;$122,300 USD The Engine Edge: Perks &amp; Compensation We believe in rewarding great work with great benefits: <ul><li>Compensation: Competitive base pay tied to role and experience, with equity for all employees. Some roles are also eligible for bonuses or commissions.</li><li>Benefits: Check out our full list at engine.com/culture </li><li>Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we&apos;ll make sure you have what you need to succeed. </li></ul>Perks and benefits may vary based on employment type, location, and more

Position Summary The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary. Job Duties And Responsibilities <ul><li>Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.</li><li>Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).</li><li>Revising previously created documents, spreadsheets, and presentations.</li><li>Accurate entering of timekeeper time entry into the accounting system as requested.</li><li>Receiving and distributing electronic faxes.</li><li>Database entry, editing, sorting, and reporting.</li><li>Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.</li><li>Updating contact lists.</li><li>Creating electronic books\manuals using Adobe Acrobat.</li><li>Transcribing digital dictation using various applications. </li></ul>Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: High School diploma or its equivalent. College-level classes or business school preferred. Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus. Skills: <ul><li>Please Note: Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.</li><li>Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions. </li></ul>Additional Information Supervisory responsibilities: None Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential Job Functions <ul><li>Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.</li><li>Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.</li><li>Ability to communicate effectively.</li><li>Ability to work extended hours/firm holidays as required to meet project, client, or business needs. </li></ul>Working conditions Works remotely. Occasionally called upon to work hours in excess of your normal daily sche This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Pay ranges This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. <ul><li>Pittsburgh, Miami, Houston, Dallas, Atlanta &#x2013; $19.71&#x2013;$24.52 per hour (approximately $41,000&#x2013;$51,000 annually based on expected hours)</li><li>Chicago &#x2013; $25.82&#x2013;$29.67 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Philadelphia &#x2013; $22.60&#x2013;$25.96 per hour (approximately $47,000&#x2013;$54,000 annually based on expected hours)</li><li>Washington, DC &#x2013; $24.04&#x2013;$27.88 per hour (approximately $50,000&#x2013;$58,000 annually based on expected hours) </li></ul>Available Shifts: Shift 1: Sunday&#x2013;Thursday, 9:00 p.m.&#x2013;5:30 a.m. ET Shift 2: Tuesday&#x2013;Saturday, 7:00 p.m.&#x2013;3:30 a.m. ET Employee Benefits Overview Our comprehensive benefits package includes: <ul><li>401(k) Retirement Plan</li><li>Medical Insurance</li><li>Health Savings Account (HSA)</li><li>Virtual Health Services</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Accident Insurance</li><li>Hospital Indemnity Insurance</li><li>Critical Illness Insurance</li><li>Life Insurance</li><li>Short-Term Disability Coverage</li><li>Long-Term Disability Coverage</li><li>Flexible Spending Accounts (FSA)</li><li>Lyra Health Employee Assistance Program (EAP)</li><li>Paid Family Leave (for eligible Exempt and Non-Exempt staff)</li><li>Transportation Benefit</li><li>Back-up Child Care Services</li><li>College Coach Program</li><li>Pet Insurance</li><li>Paid Sick Time (for Exempt staff)</li><li>Paid Time Off (available to all full-time, non-temporary employees) </li></ul>Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork &amp; Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

Business Center Specialist

About <a href="https://jobicy.com/company/fastspring" target="_blank" rel="noopener">FastSpring</a>:
FastSpring is how AI, SaaS, gaming, software, and digital product companies sell online in more places around the world. We handle all payment needs from checkout to taxes so you can go farther faster. 
Founded in 2005, we are a privately owned company headquartered in Santa Barbara with offices in Amsterdam, Austin, Belfast, Dublin, Halifax, and Singapore.
Payment Operations Specialist, Technical Operations
Department: Payment Operations | Location: Remote — United States | Reports To: Senior Manager, Payment Operations
Position Overview: 
The Payment Operations Specialist, Technical Operations supports daily payment operations across multiple processors and regions for FastSpring's network of more than 2,500 sellers. The role pairs hands-on operational work — chargeback and PayPal dispute support, issue investigation, and seller-facing resolution — with technical operations analytics across five areas: authorization rates, chargeback rates, data normalization, processing costs, and reconciliation support. It is an entry-to-early-career position for someone curious about how payments work, comfortable in a spreadsheet, and inclined to chase down a number that looks wrong.
Within a year, this person should own recurring analysis in at least one of those five areas, handle disputes independently, and be the person others ask when a number doesn't reconcile — a path that leads toward senior payment operations, payments analytics, or risk and fraud. Payments is a field you learn by doing, and we welcome candidates from varied backgrounds and career paths; curiosity and analytical instinct matter more here than a specific résumé.
Responsibilities &amp; Goals:
<ul>
<li>Support chargeback and PayPal dispute workflows — case review, evidence gathering, and representment preparation under guidance from senior team members — and coordinate with sellers and internal teams to collect supporting documentation.</li>
<li>Monitor chargeback volumes, win rates, and fraud ratios against card network thresholds by seller, processor, and MID, and analyze disputes by reason code, product, and geography to separate fraud from service or billing causes.</li>
<li>Investigate Tier I–II payment inquiries involving authorizations, declines, settlements, refunds, disputes, or processor behavior; escalate complex cases and maintain clear handoff notes, including for weekend coverage.</li>
<li>Track authorization approval and decline rates across processors, regions, and payment methods, breaking declines down by response code and category to pinpoint where approvals are being lost.</li>
<li>Normalize payment data across sources — processor response codes, decline and chargeback categories, and reporting definitions — and run routine data-quality checks so figures from different systems are comparable.</li>
<li>Track what payments actually cost by processor and region — interchange, scheme fees, acquirer markup, FX, and dispute fees — and check processor invoices and fee statements against expected rates, flagging anomalies or misapplied pricing.</li>
<li>Support daily and monthly reconciliation across platform records, processor reports, and bank statements, investigating unmatched items and contributing to the reporting and SOPs that surface payment performance, cost, and dispute trends across the organization.</li>
</ul>
Experience &amp; Qualifications:
<ul>
<li>1+ years of experience in payment operations, chargebacks, risk operations, customer support operations, finance operations, ecommerce operations, or a related field; experience in SaaS, digital goods, ecommerce, fintech, marketplace, or subscription businesses is a plus.</li>
<li>Basic understanding of card payments, payment processors, PayPal, refunds, disputes, or the chargeback lifecycle; hands-on experience and exposure to merchant-of-record environments are preferred but not required.</li>
<li>Comfort working with data, dashboards, spreadsheets, and exported reports — able to pull a data set apart, summarize it, and tell when the result looks wrong.</li>
<li>Curiosity about why a number moved and the persistence to find out, paired with strong attention to detail and a clear sense of accountability.</li>
<li>Strong organizational skills and the ability to manage multiple tasks across systems and queues while following documented processes accurately.</li>
<li>Clear written and verbal communication, including the ability to ask good questions and document work carefully enough for someone else to pick it up.</li>
<li>Willingness and ability to work a schedule that includes weekends, with two weekdays off.</li>
</ul>
Technology &amp; Systems:
<ul>
<li>Comfortable in spreadsheets (Excel or Google Sheets); familiarity with reporting or BI tools such as Looker, Tableau, or Power BI is preferred.</li>
<li>Exposure to SQL, Python, APIs, or observability tools — or a genuine appetite to learn them.</li>
<li>Experience using AI tools such as Claude or ChatGPT to assist with documentation, data cleanup, research, and workflow improvement.</li>
<li>Familiarity with processor portals, settlement files, or other reconciliation and accounting-adjacent workflows is a plus; we expect these tools to be learned on the job rather than mastered on arrival.</li>
</ul>
Consistent with FastSpring's values and applicable law, we provide the following information to promote pay transparency and equity. The base pay range below represents a good faith estimate of the low and high end base pay range for the listed position. This role may be eligible for the corporate bonus plan (or, if a sales role, a commission plan as defined in the sales incentive plan document). In addition, FastSpring provides a variety of benefits to employees. 
Estimated Base Pay Range
$63,570—$63,570 USD
About the Company:
FastSpring is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer. Candidates are considered for employment with FastSpring without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status (specifically status as a disabled veteran, special disabled veteran, Vietnam Era veteran, recently separated veteran, armed forces service medal veteran, or other protected veteran) or other classification protected by applicable federal, state or local law.
AI Transparency Statement:
FastSpring may utilize artificial intelligence (AI) or automated tools during portions of the recruitment process to assist with operational and administrative activities, including candidate communications, scheduling, application organization, and interview documentation. These tools are designed to support efficiency and consistency within the hiring process. AI systems are not used as the sole determinant of hiring outcomes, and all employment decisions are made by qualified human reviewers. We are committed to responsible and fair hiring practices and continue to evaluate our use of technology accordingly.

Payment Operations Specialist, Technical Operations

About <a href="https://jobicy.com/company/waymark" target="_blank" rel="noopener">Waymark</a>
Waymark is a team of healthcare providers, technologists, and builders whose mission is to bring the best healthcare to people with Medicaid benefits. Guided by the communities we serve, we bring support and technology-enabled care to help primary care providers keep Medicaid patients healthy. We are building the tools and designing an approach to enable care to reach the patients who can benefit most. 
Our core values embody the essence of what makes Waymark a unique team today, and what we look for, nurture, and sustain as a team. 
<ul>
<li>We are bold builders, believing that the greatest challenges in care delivery can be solved when we harness the power of community and technology. </li>
<li>We are humble learners, seeking feedback and perspectives different from our own, and welcome challenges to our conclusions. </li>
<li>We experiment to improve, actively seeking data to inform decisions and to assess our own performance. </li>
<li>We act with focused urgency, our commitment to our mission drives us to tirelessly pursue results.</li>
</ul>
If this vision resonates with you, we hope you consider bringing your creativity, your energy, your curiosity to Waymark.
About the Role
The Business Operations Director &amp; Chief of Staff is a senior contributor responsible for how Waymark plans, communicates, and operates as a company. Reporting directly to the Head of Operations and working closely with the CEO and Executive Leadership Team, this leader owns three interconnected mandates: the company's strategic planning and management system, company and internal communications, and the development of the business processes that keep a scaling organization coordinated and accountable.
This role blends the altitude of a strategy leader with the hands-on execution of an operator. You will run the top-level goal-setting processes through which the company sets direction — including company-level planning and performance reviews — and the communications through which that direction reaches every employee. You will design and continuously improve the operating infrastructure the company runs on, from decision-making frameworks to cross-functional workflows. And as a trusted thought partner and proxy for executive leadership, you will take on the ambiguous, high-stakes problems that don't fit neatly within any single function.
<h3>Responsibilities</h3>
<ul>
<li>Strategic Planning &amp; Management</li>
<ul>
<li>Own the company's strategic planning system: refreshing the multi year strategic vision; translating company strategy into clear goals, priorities, and resource allocation decisions; designing and running company-level annual and quarterly planning cycles, rolling up department-level roadmaps and driving key prioritization decisions.</li>
<li>Drive the OKR / goal-setting process end to end — objective setting, results consolidation, progress monitoring, and corrective action — ensuring clarity, consistency, and accountability across all teams.</li>
<li>Run the executive operating rhythm: leadership team meeting cadence and agendas, decision tracking, quarterly business reviews, and executive offsites.</li>
<li>Provide executive leadership with insight and analysis on company performance, surfacing risks, trade-offs, and recommendations to inform key decisions.</li>
<li>Serve as a versatile utility player for the executive team: lead high-priority cross-functional initiatives and special projects, bringing structure and momentum to ambiguous problem spaces critical to Waymark's growth.</li>
</ul>
<li>Company &amp; Internal Communications</li>
<ul>
<li>Own the company's internal communications strategy and calendar, ensuring employees understand company direction, priorities, progress, and key decisions.</li>
<li>Plan and produce all-company meetings, leadership communications, and company events — narrative, content, and logistics.</li>
<li>Draft and edit high-stakes executive communications: company-wide announcements, strategy narratives, decision memos, and executive presentations.</li>
<li>Co-lead the development of board narrative / decks for quarterly meetings.</li>
<li>Act as a conduit between the executive team and the broader organization — cascading decisions and strategic direction downward and channeling feedback, questions, and early signals of misalignment upward.</li>
<li>Ensure follow-through on decisions and commitments made in executive forums, routing actions to the right owners and driving them to closure.</li>
</ul>
<li>Business Process Development</li>
<ul>
<li>Design, implement, and continuously improve the core operating processes that keep the company coordinated as it scales — planning, reporting, decision-making, administration, and cross-functional coordination workflows.</li>
<li>Own the company's decision-making infrastructure, including decision-memo process, approval workflows, and vendor and procurement review, in partnership with Partnerships, Finance, Legal, and Security.</li>
<li>Identify organizational friction, process gaps, and duplicated effort; partner with functional leaders to redesign workflows and clarify ownership.</li>
<li>Sustain and improve the company's collaboration processes and tooling to maximize productivity and coordination across teams, including thoughtful adoption of AI tools.</li>
<li>Build lightweight systems for planning, reporting, and accountability that scale with the company without adding unnecessary process.</li>
</ul>
</ul>
<h3>Required Qualifications</h3>
<ul>
<li>Experience: 7+ years in business operations, chief of staff, strategy, or consulting roles with direct healthcare experience; demonstrated success operating at the executive level in a fast-paced, high-growth environment; expert-level proficiency with PowerPoint deck creation and Excel modeling.</li>
<li>Strategic Planning: Hands-on experience designing and running company-level planning processes — annual/quarterly planning, OKRs or equivalent goal frameworks, and performance management rhythms.</li>
<li>Communication: Exceptional written and verbal communication, including executive memos, decks, and company-wide communications; able to quickly distill complex concepts into clear, compelling narratives for executive and all-employee audiences.</li>
<li>Process &amp; Systems Thinking: Track record of designing and implementing business processes, operating cadences, and decision frameworks that improve organizational execution.</li>
<li>Analytical Rigor: Financial and operational modeling skills, combining data-driven analysis with sound business intuition to pressure-test decisions on contracting, budgeting, and strategy.</li>
<li>Influence &amp; Judgment: Ability to influence without authority, build trusted relationships across all levels, and handle confidential information with discretion; entrepreneurial self-starter who delivers results without waiting for direction.</li>
</ul>
<h3>Preferred Qualifications</h3>
<ul>
<li>Passion for improving care for Medicaid patients.</li>
<li>Healthcare experience in value-based care and/or tech-enabled care delivery. </li>
<li>Comfort with a range of collaboration tools (Slack, Jira, Confluence, Asana, HubSpot/Salesforce CRM, Jotform, Google Workspace) and proficiency with AI tools.</li>
<li>San Francisco–based preferred</li>
</ul>
Hiring Range
US Employees in San Francisco/Bay Area, New York City - $160,000 - $229,000
US Employees in Boston, Los Angeles, Seattle, Washington DC - $147,000 - $211,000
US Employees in Arlington, Denver, San Diego, Sacramento - $141,000 - $201,000
US Employees in Albany, Atlanta, Austin, Baltimore, Central/Southern, Charlotte, Chicago, Dallas/Fort Worth, Detroit, Houston, Las Vegas, Miami, Milwaukee, Philadelphia, Portland, Research Triangle, Salt Lake City, Twin Cities - $128,000 - $183,000
US Employees in Baton Rouge, Birmingham, Charleston, Cincinnati, Cleveland, Daytona Beach, Indianapolis, Nashville, New Orleans, Omaha, Phoenix, Pittsburgh, St. Louis, Tampa - $124,000 - $177,000
In addition to salary, we offer a comprehensive benefits package. Here’s what you can expect:
Stock Options: Opportunity to invest in the company’s growth.
Work-from-Home Stipend: A dedicated stipend for your first year to help set up your home office.
Medical, Vision, and Dental Coverage: Comprehensive plans to keep you and your family healthy.
Life Insurance: Basic life insurance to give you peace of mind.
Paid Time Off: 20 vacation days, accrued over the year, plus 11 paid holidays.
Parental Leave: 16 weeks of paid leave for birthing parents after six months of employment, and 8 weeks of bonding leave for non-birthing parents.
Retirement Savings: Access to a 401(k) plan with a company contribution, subject to a vesting schedule.
Commuter Benefits: Convenient options to support your commute needs.
Professional Development Stipend: A dedicated stipend supports professional development and growth.
Offer of employment is contingent upon successful completion of a background check. Employment history and advance degree verification (when applicable) are included as part of the standard background check process. 
Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that some of us may be less likely to apply to jobs unless we meet every single qualification. Waymark is dedicated to building a supportive, equal opportunity, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Business Operations & Chief of Staff

<h3>Part-Time Career Coach (Flexible, Paid Workshop + Upside)</h3><h3>About <a href="https://himalayas.app/companies/coursecareers">CourseCareers</a>
</h3><a href="https://himalayas.app/companies/coursecareers">CourseCareers</a> is an online education platform that helps people launch new careers without a college degree or prior experience.We work with industry professionals to create job-focused courses that teach practical, employer-aligned skills in technology, business, trades, and operations. Our students are career changers looking for realistic, entry-level opportunities — and coaching helps bridge the gap between coursework and landing the job.<h3>About the Role</h3>We’re looking for part-time Career Coaches to support students through live workshops and optional 1:1 coaching.This is not a traditional employment role and not a guaranteed-income position. It’s a flexible, paid opportunity best suited for professionals who want to mentor, teach, and build a small coaching practice on the side — with upside if students choose to work with you.<h3>How This Role Actually Works</h3><ul>
<li>You host a live, one-hour workshop (seminar-style) for students</li>
<li>You are paid $50 for your workshop + Private business you acquire </li>
<li>Ability to receive exclusive coaching offers if you prove your abilities</li>
<li>Workshops are used to provide value, answer questions, and showcase your expertise</li>
<li>If students choose to book you for 1:1 coaching, you keep the coaching revenue</li>
<li>You set your own availability and working hours</li>
</ul>There is no requirement to convert students, workshops are paid regardless, but conversion is where upside comes from.<h3>Responsibilities</h3><ul>
<li>Host a live, one-hour workshop, on a monthly basis</li>
<li>Answer student questions related to the field and job search</li>
<li>Share real-world insight into what entry-level roles actually look like</li>
<li>Provide optional 1:1 coaching to students who request it</li>
</ul><h3>What We’re Looking For</h3><ul>
<li>3+ years of professional experience in the field</li>
<li>Interest in mentoring and helping career changers</li>
<li>Strong communication and teaching ability</li>
<li>Availability at least three evening per week, ideally Tuesday–Thursday</li>
<li>Self-starter mindset — comfortable running your own workshops</li>
</ul><h3>Ideal Fit</h3><h3>This role is a great fit if you:</h3><ul>
<li><h3>Enjoy teaching and mentoring</h3></li>
<li><h3>Want flexible, side income</h3></li>
<li>Like the idea of being paid to teach — with optional upside</li>
<li>Don’t need guaranteed hours or full-time income</li>
</ul><h3>Compensation</h3><ul>
<li><h3>$50 per one-hour workshop (guaranteed)</h3></li>
<li>Unlimited upside from 1:1 coaching sessions you convert</li>
<li><h3>No caps, no quotas, no minimums</h3></li>
</ul>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Supply Chain Coordinator Coach

<div>For 30 years, SQA Services has been a premier leader in providing managed supplier quality services for audits, assessments, remote surveillance assessments, corrective actions, remediation, inspections, and engineering to manufacturers within all industries. We deliver services by deploying associates who are located throughout the United States and in 90+ countries around the world to your supplier sites. Our associates are expert quality assurance professionals with broad experience and local knowledge who can represent our clients on-demand and on-site faster than our competitors.</div><div>The Travel Coordinator is responsible for coordinating domestic and international business travel while ensuring compliance with company travel policies and budget requirements. This position serves as the primary point of contact for employee travel, manages travel-related expenses and documentation, and provides support to travelers before, during, and after their trips. </div><h3>Responsibilities</h3><ul><div>
<div><div>• Coordinate and book domestic and international business travel, including flights, hotels, rental cars, and ground transportation through the company's travel management platform or other approved booking methods when business needs require.</div></div>
<div><div>• Research and provide travel itineraries, pricing options, and cost comparisons to support business travel planning.</div></div>
<div><div>• Review travel requests and bookings to ensure compliance with company travel policies, preferred vendors, approval requirements, and budget guidelines.</div></div>
<div><div>• Coordinate travel approvals and communicate with managers regarding travel requests and policy requirements.</div></div>
<div><div>• Serve as the primary point of contact for employee travel inquiries and provide timely assistance before, during, and after travel.</div></div>
<div><div>• Provide guidance and training to employees on travel policies, booking procedures, and use of the company's travel management platform.</div></div>
<div><div>• Assist travelers with itinerary changes, cancellations, delays, and other time-sensitive travel disruptions</div></div>
<div><div>• Communicate with the company's travel management platform, airlines, hotels, car rental agencies, and other travel vendors to resolve booking issues, refunds, credits, billing discrepancies, and other travel-related concerns.</div></div>
<div><div>• Administer and maintain the company's travel management platform, including user accounts, traveler profiles, system settings, and policy configurations.</div></div>
<div><div>• Track and manage unused airline ticket credits, ensuring available credits are applied toward future business travel whenever possible.</div></div>
<div><div>• Review, reconcile, and process corporate travel expenses, ensuring charges are accurate, properly documented, and compliant with company policies.</div></div>
<div><div>• Monitor corporate travel spending and prepare travel-related reports as needed.</div></div>
<div><div>• Submit and manage timesheets within SQA's internal system, ensuring accurate billing, proper documentation, and timely processing of adjustment timesheets when required.</div></div>
<div><div>• Update travel forms, procedures, policies, and internal documentation as needed.</div></div>
<div><div>• Support the implementation and ongoing maintenance of company travel policies and procedures.</div></div>
<div><div>• Assist with travel-related projects and other administrative duties as assigned.</div></div>
<div><div>• Occasionally respond to urgent, time-sensitive travel issues outside of regular business hours on an as-needed basis.</div></div>
</div></ul><h3>Qualification and Experience</h3><ul><div><div>
<div><div>• Previous experience coordinating corporate travel, travel administration, or administrative support preferred.</div></div>
<div><div>• Experience using an online travel management platform (Navan, Concur, Egencia, or similar) preferred.</div></div>
<div><div>• Knowledge of corporate travel policies, expense management, and travel compliance.</div></div>
<div><div>• Experience working with airlines, hotels, car rental agencies, and other travel vendors.</div></div>
<div><div>• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.</div></div>
<div><div>• Excellent written, verbal, and interpersonal communication skills.</div></div>
<div><div>• Strong attention to detail and accuracy.</div></div>
<div><div>• Strong customer service, problem-solving, and decision-making skills.</div></div>
<div><div>• Ability to analyze travel costs and identify cost-effective travel solutions.</div></div>
<div><div>• Ability to work independently while collaborating with cross-functional teams.</div></div>
<div><div>• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.</div></div>
</div></div></ul><h3>Physical Requirements </h3><ul><div>
<div><div>• Prolonged periods of sitting and working at a computer.</div></div>
<div><div>• Ability to communicate effectively by phone, email, and virtual meetings.</div></div>
</div></ul><h3>Additional Responsibilities </h3><ul><div>
<div><div>Depending on business needs, this position may also:</div></div>
<div><div>• Create and update SQA associate resumes for recruiting purposes.</div></div>
<div><div>• Review and approve associate timesheets.</div></div>
<div><div>• Assist with administrative support functions as assigned.</div></div>
</div></ul><div>
<div>SQA is an Equal Opportunity Employer. Employment is based on merit and qualifications and is not influenced by race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, marital status, or any other legally protected status.</div>
<div>This position requires access to ITAR-controlled technical data and/or defense articles. As such, the candidate must be a U.S. citizen or U.S. lawful permanent resident (green card holder) to comply with the International Traffic in Arms Regulations (ITAR). Applicants who do not meet these criteria will not be considered for this role.</div>
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Travel Coordinator (Temp)

<h3>About Abridge</h3>Abridge was founded in 2018 with the mission of powering deeper understanding in healthcare. Our AI-powered platform was purpose-built for medical conversations, improving clinical documentation efficiencies while enabling clinicians to focus on what matters most—their patients.Our enterprise-grade technology transforms patient-clinician conversations into structured clinical notes in real-time, with deep EMR integrations. Powered by Linked Evidence and our purpose-built, auditable AI, we are the only company that maps AI-generated summaries to ground truth, helping providers quickly trust and verify the output. As pioneers in generative AI for healthcare, we are setting the industry standards for the responsible deployment of AI across health systems.We are a growing team of practicing MDs, AI scientists, PhDs, creatives, technologists, and engineers working together to empower people and make care make more sense. We have offices located in the Mission District in San Francisco, the SoHo neighborhood of New York, and East Liberty in Pittsburgh. <h3>The Role</h3>Abridge is a fast-growing, AI-native healthcare company. We are seeking an IT Operations Specialist to support our San Francisco office and rapidly scaling workforce. This role provides onsite and remote support across hardware, software, access, collaboration tools, and conference room technology.You will help build a modern IT operations function designed for an AI-native company. You will use AI ITSM, automation, and agentic workflows to resolve issues, reduce manual work, and improve the employee experience. You will also partner across Abridge to develop scalable processes that support our continued growth.<h3>
 What You’ll Do
</h3><ul>
<li>Own daily IT support operations and serve as the primary escalation point for complex employee issues.</li>
<li>Manage support requests through Serval, including triage, resolution, escalation, documentation, and follow-up.</li>
<li>Build agentic support workflows that improve response times, resolution quality, and the employee experience.</li>
<li>Design and maintain automations for onboarding, offboarding, access requests, birthright access, and other employee lifecycle events.</li>
<li>Manage account access across SaaS applications using secure, scalable, and policy-based processes.</li>
<li>Provide expert support for workplace hardware, desktop software, collaboration tools, and conference room technology.</li>
<li>Identify recurring issues and replace manual work with reliable, well-documented automation.</li>
<li>Maintain clear operating procedures, support documentation, and service performance data.</li>
<li>Partner with PeopleOps, Security, Engineering, and business teams to build effective technical solutions.</li>
<li>Help define the standards, systems, and automation that will shape the future of IT Operations at Abridge.</li>
</ul><h3>What You’ll Bring</h3><ul>
<li>3 to 5 years of experience in IT operations, service desk, or enterprise end-user support.</li>
<li>Experience managing tickets, incidents, access requests, and escalations in a fast-paced environment.</li>
<li>Strong technical troubleshooting skills across SaaS applications, hardware, operating systems, and workplace technology.</li>
<li>Experience building or managing IT workflows, integrations, and automations.</li>
<li>Clear written and verbal communication skills, including the ability to explain technical issues to non-technical employees.</li>
<li>Strong organization and attention to detail while managing multiple priorities.</li>
<li>A service-focused approach that combines urgency, sound judgment, and consistent follow-through.</li>
<li>Strong problem-solving skills and a proactive approach to identifying operational improvements.</li>
<li>The ability to work across teams and translate business requirements into scalable IT processes.</li>
<li>A strong interest in agentic support, automation, and the continued evolution of enterprise IT.</li>
</ul><h3>Bonus Points</h3><ul>
<li>Experience with Serval or another AI ITSM platform eg., Console, Ravenna</li>
<li>Experience supporting regulated organizations, including healthcare, finance, or government.</li>
<li>Familiarity with identity and access management, role-based access control, and employee lifecycle automation.</li>
<li>Experience with Google Workspace, Slack, Zoom, and Zoom Rooms.</li>
<li>Experience using APIs, workflow tools, or scripts to automate IT operations.</li>
</ul><ul>
<li>Experience with Mobile Device Management (MDM) systems.</li>
<li>Working experience in a both Mac &amp; Windows operating systems</li>
<li>Working experience in a fast paced tech startup with a customer first mindset.</li>
</ul>The salary range provided is based on transparent pay guidelines and is an estimate for candidates residing in the San Francisco and New York City metro areas. The actual base salary will vary depending on the candidate's location, relevant experience, skills, qualifications, and other job-related factors. Additionally, this role may include the opportunity to participate in a company stock option plan as part of the total compensation package. Must be willing to work from our SF office at least 3x per weekThis position requires a commitment to a hybrid work model, with the expectation of coming into the office a minimum of (3) three times per week. Relocation assistance is available for candidates willing to move to San Francisco.We value people who want to learn new things, and we know that great team members might not perfectly match a job description. If you’re interested in the role but aren’t sure whether or not you’re a good fit, we’d still like to hear from you.<h3>Why Work at Abridge?</h3>At Abridge, we’re transforming healthcare delivery experiences with generative AI, enabling clinicians and patients to connect in deeper, more meaningful ways. Our mission is clear: to power deeper understanding in healthcare. We’re driving real, lasting change, with millions of medical conversations processed each month.Joining Abridge means stepping into a fast-paced, high-growth startup where your contributions truly make a difference. Our culture requires extreme ownership—every employee has the ability to (and is expected to) make an impact on our customers and our business.Beyond individual impact, you will have the opportunity to work alongside a team of curious, high-achieving people in a supportive environment where success is shared, growth is constant, and feedback fuels progress. At Abridge, it’s not just what we do—it’s how we do it. Every decision is rooted in empathy, always prioritizing the needs of clinicians and patients.We’re committed to supporting your growth, both professionally and personally. Whether it's flexible work hours, an inclusive culture, or ongoing learning opportunities, we are here to help you thrive and do the best work of your life.If you are ready to make a meaningful impact alongside passionate people who care deeply about what they do, Abridge is the place for you.<h3>How we take care of Abridgers:</h3><ul>
<li>Generous Time Off: 14 paid holidays, flexible PTO for salaried employees, and accrued time off for hourly employees</li>
<li>Comprehensive Health Plans: Medical, Dental, and Vision coverage for all full-time employees and their families.</li>
<li>Generous HSA Contribution: If you choose a High Deductible Health Plan, Abridge makes monthly contributions to your HSA.</li>
<li>Paid Parental Leave: Generous paid parental leave for all full-time employees.</li>
<li>Family Forming Benefits: Resources and financial support to help you build your family.</li>
<li>401(k) Matching: Contribution matching to help invest in your future.</li>
<li>Personal Device Allowance: Tax free funds for personal device usage.</li>
<li>Pre-tax Benefits: Access to Flexible Spending Accounts (FSA) and Commuter Benefits.</li>
<li>Lifestyle Wallet: Monthly contributions for fitness, professional development, coworking, and more.</li>
<li>Mental Health Support: Dedicated access to therapy and coaching to help you reach your goals.</li>
<li>Sabbatical Leave: Paid Sabbatical Leave after 5 years of employment.</li>
<li>Compensation and Equity: Competitive compensation and equity grants for full time employees.</li>
<li><h3>... and much more!</h3></li>
</ul><h3>Equal Opportunity Employer</h3>Abridge is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.We're committed to providing reasonable accommodations throughout the interview process. Once you submit your application, we'll follow up with details on how to request an accommodation for interviewing, completing any assessments, or otherwise participating in the selection process.<h3>Staying safe - Protect yourself from recruitment fraud</h3>We are aware of individuals and entities fraudulently representing themselves as Abridge recruiters and/or hiring managers. Abridge will never ask for financial information or payment, or for personal information such as bank account number or social security number during the job application or interview process. Any emails from the Abridge recruiting team will come from an @<a href="https://himalayas.app/companies/abridge">abridge</a>.com email address. You can learn more about how to protect yourself from these types of fraud by referring to this article. Please exercise caution and cease communications if something feels suspicious about your interactions. <h3>Compensation Range: $100K - $115K</h3>Originally posted on <a href="https://himalayas.app">Himalayas</a>

IT Operations Specialist

About The Role The Executive Assistant provides high-trust operational support to senior leaders at a fast-growing technology company, managing complex calendars, communications, travel, and cross-functional coordination across engineering, product, and go-to-market teams. This role keeps executives focused on strategic priorities by anticipating scheduling conflicts, preparing decision-ready materials, and maintaining reliable administrative systems in a distributed, high-volume environment. Key Responsibilities <ul><li>Manage complex calendars across multiple time zones using Google Calendar, coordinating internal reviews, customer meetings, board activities, and executive priorities</li><li>Coordinate domestic and international travel, itineraries, visas, ground transportation, and expense reconciliation through tools such as Ramp, Navan, or similar platforms</li><li>Prepare meeting agendas, briefing documents, presentations, and follow-up trackers using Google Workspace, Notion, Slack, and project-management tools</li><li>Facilitate executive communications by drafting correspondence, routing decisions, and maintaining clear follow-up on action items and commitments</li><li>Plan leadership meetings, offsites, team events, and company-wide operating rhythms from initial logistics through post-event documentation</li><li>Partner with finance, people operations, legal, and workplace teams to manage purchasing, invoices, confidential records, onboarding logistics, and administrative workflows</li><li>Improve administrative processes by documenting playbooks, automating recurring tasks, and introducing systems that increase visibility and reduce scheduling friction </li></ul>What We Are Looking For <ul><li>3-6 years of experience as an executive assistant, senior administrative partner, or office operations professional supporting executives in a technology or similarly fast-paced environment</li><li>Demonstrated ability to manage competing priorities, complex calendars, and time-sensitive deliverables with minimal supervision</li><li>Advanced proficiency with Google Workspace, Slack, Zoom, Notion, and calendar, travel, expense, or project-management platforms</li><li>Strong written and verbal communication skills, including the ability to draft concise executive correspondence and produce polished meeting materials</li><li>High discretion and sound judgment when handling confidential business, personnel, financial, and customer information</li><li>Experience working with distributed teams across multiple time zones and coordinating stakeholders at all levels of an organization</li><li>Bachelor&#x2019;s degree or equivalent practical experience; Bonus: experience supporting C-level executives, coordinating board or investor meetings, managing international travel, or using automation and workflow tools such as Zapier or Make</li></ul>

# Administration Support Specialist ## About the Role A leading financial services company is seeking an Administration Support Specialist for a fully remote position supporting 401(k) services. This role focuses on managing administrative workflows, maintaining accurate data, and supporting client communication. The ideal candidate brings strong administrative and organizational skills, experience in office management, and the ability to maintain accuracy while supporting client-facing processes. ## Key Responsibilities * Manage administrative workflows supporting 401(k) services.* Maintain accurate and up-to-date data.* Support client communication and administrative requests.* Coordinate administrative activities and workflows.* Help ensure accuracy and consistency across administrative processes.* Provide general administrative support for 401(k) service operations. ## Required Qualifications * Bachelor&#x2019;s degree.* Experience in office management.* Strong attention to data accuracy.* Ability to manage administrative workflows.* Effective communication skills.* Ability to work independently in a fully remote environment. ## Preferred Qualifications * No specific preferred qualifications were provided in the available job description. ## Skills &amp; Competencies * Administrative support* Office management* 401(k) services administration* Data accuracy* Workflow management* Client communication* Organization* Attention to detail* Written and verbal communication* Remote work ## Education &amp; Experience **Education:** Bachelor&#x2019;s degree. **Experience:** Experience in office management. ## Work Arrangement &amp; Schedule * **Work Arrangement:** Fully Remote* **Employment Type:** Not specified in the provided job description* **Schedule:** Not specified in the provided job description ## Compensation &amp; Benefits The position offers competitive compensation, but the specific salary or compensation range was not provided in the available job description. ## Compliance / Additional Information This role supports administrative workflows and client communication related to 401(k) services within a financial services environment.

Administration & Data Entry Specialist

About youYou have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile! About usWe believe that it is possible to have a rewarding career that doesn&#x2019;t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a &#x2018;nice to have&#x2019;. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! As a premium executive assistant company, we set the standard for remote professionals. We&#x2019;ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the &#x201C;50 Best Small Workplaces&#x201D;, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the &#x201C;Best Entrepreneurial Companies in America&#x201D; and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer. Boldly hires ridiculously talented executive assistants for both full time and part time roles supporting our clients. Learn more on our website - https://boldly.com/jobs About the positionWe are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment. Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences. Responsibilities<ul><li>Executive Assistance/ General Admin</li><li>Help manage the calendars for multiple executives and schedule external meetings across time zones</li><li>Make travel arrangements if needed</li><li>Assist with other administrative tasks as needed</li></ul> Required Skills and Experience<ul><li>A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify?</li><li>Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools</li><li>Ability to multitask with ease and prioritize work as needed</li><li>Highly organized with excellent time management skills</li><li>Ability to learn new tools quickly</li><li>Excellent interpersonal communication</li><li>Strong writing skills</li><li>Ability to work independently and under the pressure of deadlines</li><li>Solution driven!</li></ul> Benefits you&#x2019;ll love, for full-time employees<ul><li>W2 employment status</li><li>Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly</li><li>401k with employer match</li><li>Paid time off including vacation/sick leave</li><li>Paid holidays</li><li>Paid parental leave</li><li>Technology stipend</li><li>Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients</li></ul> CompensationThe pay rate for this position is $27-$30 per hour with regular raises throughout your tenure. In addition to the hourly pay, total compensation includes benefits such as a 401(k) with employer match. Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn profile. At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Executive Assistant (100% Remote, Venture Capital Firm)

Position Overview We are currently seeking a dependable and detail-oriented Booking &amp; Reservations Assistant to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently. This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment. Key Responsibilities <ul><li>Assist with coordinating bookings, reservations, and scheduling requests</li><li>Gather and organize client information and preferences</li><li>Review reservation details to ensure accuracy and completeness</li><li>Communicate confirmations, updates, and follow-ups in a timely manner</li><li>Maintain organized records of bookings and client interactions</li><li>Support a smooth and efficient coordination process from start to finish </li></ul>Requirements <ul><li>Strong organizational and multitasking skills</li><li>Clear and professional communication abilities</li><li>Ability to work independently in a remote environment</li><li>Detail-oriented with strong follow-through</li><li>Comfortable using email, online systems, and scheduling tools </li></ul>Preferred (Not Required) <ul><li>Experience in customer service, administrative support, or coordination roles</li><li>Interest in travel, hospitality, or event-related services </li></ul>What We Offer <ul><li>Flexible remote work environment</li><li>Structured onboarding and ongoing guidance</li><li>Opportunities for growth based on performance</li><li>Supportive and collaborative team setting </li></ul>Work Environment This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace. Apply Today If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Booking & Reservations Assistant | Remote | Entry-Level

Position Overview We are seeking a highly organized and detail-oriented Remote Scheduling Coordinator to support appointment setting, reservation coordination, and general scheduling activities in a remote environment. This position focuses on accuracy, communication, and administrative support to ensure a smooth and efficient client experience. This role is ideal for individuals who are dependable, organized, and comfortable working independently using digital tools. Key Responsibilities <ul><li>Coordinate scheduling requests, appointments, and reservations</li><li>Maintain accurate calendars, client records, and scheduling details</li><li>Communicate professionally with clients via email, phone, and online platforms</li><li>Confirm appointments and review scheduling details for accuracy</li><li>Provide general administrative and customer support</li><li>Follow established processes and scheduling procedures</li><li>Assist with updates, changes, and client requests as needed</li><li>Collaborate with internal teams to support scheduling needs </li></ul>Qualifications <ul><li>Strong written and verbal communication skills</li><li>Excellent organizational skills and attention to detail</li><li>Comfortable using online systems and scheduling tools</li><li>Ability to manage multiple tasks in a remote environment</li><li>Customer service, administrative, or scheduling experience preferred</li><li>Reliable internet access and ability to work from home </li></ul>What We Offer <ul><li>Flexible remote work environment</li><li>Structured onboarding and ongoing guidance</li><li>Opportunities for growth based on performance</li><li>Supportive and collaborative team setting </li></ul>Work Environment This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace. Apply Today If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

(Work From Home) | Scheduling Coordinator | Training Provided

About Us We are a client coordination and services company that supports individuals and organizations with scheduling, reservations, and service-related logistics. We focus on clear communication, organized workflows, and delivering a consistent, high-quality client experience. Position Overview The Scheduling &amp; Reservations Coordinator plays a key role in supporting clients by managing scheduling requests, coordinating reservations, and maintaining accurate records. This position requires strong organizational skills, attention to detail, and the ability to communicate professionally in a remote work environment. This is a coordination-focused role centered on administrative support and client communication. Key Responsibilities Coordinate scheduling and reservation requests following established processes Communicate with clients to confirm details, provide updates, and address general inquiries Maintain accurate records, calendars, and reservation documentation Monitor timelines and ensure confirmations, updates, and changes are completed accurately Support daily operations by following internal workflows and quality standards Provide professional, timely responses to client inquiries Collaborate with internal teams as needed to support service delivery Qualifications &amp; Skills Strong organizational and time-management skills Clear written and verbal communication abilities Attention to detail and accuracy Ability to work independently in a remote environment Basic computer proficiency and willingness to learn new systems Professional, reliable, and client-focused Previous experience in scheduling, reservations, customer service, hospitality, or administrative support is helpful but not required. Work Environment &amp; Schedule Fully remote position Flexible scheduling options may be available Training and ongoing support provided Why Join Us Remote work flexibility Structured, supportive team environment Clear expectations and established workflows Opportunity to develop valuable coordination and client service skills How To Apply Interested candidates are encouraged to submit an application for consideration. Qualified applicants will be contacted regarding next steps. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Entry Level | Scheduling & Coordinating Reservations

Job Description At DPR, roles and responsibilities are more than describing a job title&#x2014;they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset. Job Summary Supports the People Practices Services Delivery team within People Operations by completing employee data transactions and administrative processes in Workday. Provides responsive support to People Practices teammates, coaches, and hiring managers to ensure accurate and timely execution of operational workflows. Key Responsibilities Completes employee transactions in Workday ensuring accuracy and alignment with established guidelines and policies. Provides responsive support for transactional work requests to hiring managers, coaches, and People Practices teammates. Provides administrative support for programs including talent assessments, development programs, employee recognition, and compensation processes. Ensures workflows such as background checks, pre-employment due diligence, employee transfers, promotions, and separations are processed consistently and accurately. Supports performance management administration, certification management, and Learning Management System administration activities. Provides relevant information for People Practices events, including Townhalls and Peer Group meetings. Utilizes established templates for creation of relocation and per diem agreements. Education Qualifications High School diploma or equivalent experience required. Work Experience 2&#x2013;4 years of related experience required. Experience With Workday Human Resources Information System Preferred. Experience in compensation administration preferred. Certifications And Licenses None required. This is a remote position. Anticipated Starting Pay Range $37.31- $51.30 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you&apos;ll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together&#x2014;by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at www.dpr.com/careers.

People Practices Services Delivery Specialist

Overview GRSM&#x2019;s Virtual Legal Support Assistant (&#x201C;VLS Assistant&#x201D;) will work in a remote capacity and actively process sensitive and confidential case related assignments received from the Firm&#x2019;s brick and mortar offices. This is a fast-paced and metric-driven environment where accuracy matters and results are measured. Extensive training is provided along with full benefits, including computer equipment. All employees working 30+ hours per week are eligible for Medical, Dental, Vision, 401K, PTO, Disability &amp; Life Insurance. This fully remote role will be staffed in VLS&#x2019; Direct Support (&#x201C;DS&#x201D;) service line and will work daytime hours. The following shifts can be filled from any US location and will include a mandatory 1-hour lunch. This is a full-time, 40 hour per week role. Opening #1: Monday-Friday, 11am to 8pm ET / 8am to 5pm PT Responsibilities <ul><li> Polished and professional office communication &#x2013; you are a visible representative of the VLS Department and must present in a polished and professional manner at all times. </li><li> Maintain up-to-date Client Case Lists. </li><li> Save &amp; Distribute Incoming Mail. </li><li> Download and save court ECF Filings using firm naming conventions. </li><li> Process Vendor Invoices using Chrome River software. </li><li> Process Expense Reimbursements using Chrome River software. </li><li> Ad Hoc projects such as: large PDF bookmarking projects, large OCR projects. </li></ul>Department Overview The Virtual Legal Support Team handles a wide array of legal support functions across our three service lines: Direct Support, Document Processing and New Matter Intake. Some of the tasks this department performs are as follows: review and data entry for new matters, organize and name incoming documents in the firm&#x2019;s Document Management System (iManage), prepare confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs, Kofax Power PDF, and other firm software to convert documents, replace text, run document comparisons, mark and run tables of content and authorities, mail merges, create fillable forms, and edit presentations. Qualifications <ul><li> REQUIRED: Minimum 1 year of relevant experience working in a law firm setting. </li><li> Strength in MS Teams preferred; previous remote work experience preferred. </li><li> iManage, Chrome River and Kofax experience preferred. </li><li> Advanced skillset using Microsoft Suite Programs (e.g., Word, Excel and PowerPoint). </li></ul>Salary: $45,000.00 annually or $21.63 per hour. For consideration, please submit a cover letter and resume. Gordon Rees Scully Mansukhani is an equal opportunity employer. No recruiter emails or telephone calls. Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm&#x2019;s behalf or represent a relationship with the firm. Agencies must sign GRSM&#x2019;s fee agreement. The firm&#x2019;s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: recruiting@grsm.com. Pay Range USD $45,000.00 - USD $45,000.00 /Yr.

Virtual Legal Support Assistant (“Direct Support”)

Position Summary Under the general supervision of the Operations Manager, the Lead Disability Assistant is responsible for the coordination of administrative processing of disability determinations for all in and out of state contracts. This position is responsible for making strategic decisions on case assignment and for keeping cases on timeline. The Lead Disability Assistant is responsible for work flow management and training of Disability Assistants as well as performing those front line functions when necessary to maintain unit production standards. This position is the primary hub for all incoming/outgoing correspondence, disability supplements, and is the primary interface with clients, agencies, and DES staff regarding incoming and outgoing medical information, mail, transportation and records. Decisions made in this area directly impact the timeline for the disability review process, the workload of review staff, and the determination of benefits for all in and out of state agency applicants. The Lead Disability Assistant is a primary customer service interface for DES&apos; SPMP with clients and external agencies. Essential Functions <ul><li>Manage unit work flow, assuring the proper numbers of Disability Assistants are assigned to each task on a daily basis.</li><li>Train new and existing Disability Assistants in work functions and job duties.</li><li>Monitor customer service phone queues for adequate coverage and provide call escalation response for front line staff.</li><li>Monitor unit key performance indicators.</li><li>Act as unit Disability Liaison for agency partner inquiries and issues.</li><li>Track priority case requests and ensure prompt completion of work on such cases.</li><li>Initial review of all disability supplements for accuracy, completeness, and alerting SPMP of priority cases and of important clinical information contained in cases.</li><li>Make complex decisions regarding privacy matters associated with the clients case, including determination of who DES may exchange information with regarding the clients case, what information may be mailed, and what is required, by HIPAA, to allow conversations to take place. These decisions are conveyed to SPMP through detailed case notes and individual consultation.</li><li>Determine if requests for information are legally complete, communicate with agencies about cases that do not meet HIPAA requirements for protected healthcare information and consult with SPMP about decisions regarding whether to return to cases to the agencies or clients for further development.</li><li>Telephone contact with clinical treating sources to assure timely receipt of clinical information at the request and direction of SPMP.</li><li>Review information in external databases such as the Massachusetts Medicaid Information System and MassHealth MA21databases in order to identify cases that SPMP could complete quickly.</li><li>Coordinate transportation of clients to consultative examinations and provide feedback to SPMP on unusual circumstances that would impact the review process.</li><li>Make decisions for rescheduling of clients clinical evaluations, based upon agency guidelines and provides input and feedback to SPMP. Explain complex state and federal regulations to clients, agencies and medical providers, answer disability process questions as they arise.</li><li>Perform other duties as required. </li></ul>Required Qualifications <ul><li>2-Year College Degree in business or a related field</li><li>5-7 years of relevant office experience</li><li>Demonstrated knowledge of medical terminology or willingness to take a course in Medical Terminology</li><li>Knowledge of HIPAA laws and regulations especially as it refers to the confidentiality of PHI</li><li>Knowledge of Microsoft Office products, Word, Excel, PowerPoint, and Outlook</li><li>Demonstrated ability to monitor and generate reports</li><li>Requires organizational and excellent interpersonal skills, oral and written communication skills necessary to interact with all levels of personnel. </li></ul>Preferred Qualifications <ul><li>Experience in a medical setting</li><li>Knowledge of DEScovery database</li><li>Experience working as a member of an inbound/outbound call center</li><li>Experience training staff on complex tasks</li><li>Ability to create power point demonstrations for the purpose of training staff</li><li>Thorough understanding of DESs processes and procedures pertaining to all in and out of state contracts</li><li>Ability to create processes and procedures for new programs as need arises. </li></ul>The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Remote Lead Disability Admin

This role is part of the Jobright Direct Hiring Network, where top companies like Cresta AI, Plaud, Mercor, OpenArt, and 1,500+ others hire top talent directly through our platform. This is not a mass job posting. Only select, high-signal candidates are invited and recommended directly to hiring teams Hiring Company: The View Campground One-liner: The View Campground offers a new way to enjoy the park. Salary: $25/hr - $30/hr Why Join Us: Role Responsibilities &#x2022; Manage calendars, appointments, and scheduling for executives or team members&#x2022; Respond to emails, messages, and customer inquiries in a timely and professional manner&#x2022; Perform data entry, maintain records, and update company databases or CRM systems&#x2022; Prepare reports, presentations, spreadsheets, and other administrative documents&#x2022; Conduct online research and compile information for projects and business needs&#x2022; Coordinate virtual meetings, send reminders, and manage meeting logistics&#x2022; Assist with travel arrangements, expense tracking, and basic bookkeeping tasks&#x2022; Support customer service activities, including handling email or live chat support when needed&#x2022; Organize files, maintain digital records, and ensure accurate documentation&#x2022; Maintain confidentiality and securely handle sensitive company information Qualifications Required &#x2022; High school diploma or equivalent; associate or bachelor&apos;s degree preferred&#x2022; Previous experience as a Virtual Assistant, Administrative Assistant, or similar role is a plus&#x2022; Proficiency in Microsoft Office Suite and/or Google Workspace&#x2022; Familiarity with communication and project management tools such as Zoom, Slack, Trello, or Asana&#x2022; Excellent written and verbal communication skills&#x2022; Strong organizational, multitasking, and time-management abilities&#x2022; Ability to work independently and meet deadlines with minimal supervision&#x2022; High attention to detail and problem-solving skills&#x2022; Reliable internet connection and a professional remote work environment&#x2022; Professional, adaptable, and customer-focused attitude

Virtual Assistant

Job ID 2615888-OTHLOC-100000685975168 Location Remote Work, AL, US Date Posted 2026-09-22 Category Business Management Subcategory Program Control Admin Schedule Full-Time Shift Day Job Travel No Minimum Clearance Required None Clearance Level Must Be Able to Obtain Secret Potential for Remote Work ORA_REMOTE Description SAIC is hiring a Program Control Administrator. This position requires strong organizational skills, exceptional attention to detail, data entry experience and the ability to effectively multitask in a fast-paced, high-volume environment. Proficiency with Microsoft Excel, particularly in leveraging its features for data accuracy, is essential. This role is 100% remote and does not require a clearance to start. Under direct supervision, the Program Control Administrator will be responsible for performing detailed and process-driven tasks, including <ul><li>Accurate entry and validation of contract modification information into relevant systems.</li><li>Preparation of purchase requisitions for subcontractor services.</li><li>Coordination, tracking, and auditing of travel requests and expenses.</li><li>Assisting with other administrative and program control duties as directed. </li></ul>Qualifications Required Qualifications <ul><li>High School and two (2) years or more related experience.</li><li>No clearance required to start; Ability to obtain a Secret clearance is required to maintain employment.</li><li>US citizenship.</li><li>Demonstrated experience performing data entry and working with basic word processing and spreadsheet applications.</li><li>Exceptional attention to detail.</li><li>Strong organizational and multitasking abilities to handle multiple assignments while maintaining deadlines and quality.</li><li>Intermediate Excel skills for managing and validating data.</li><li>Intermediate-level Mathematics and/or basic Accounting skills.</li><li>Ability to exercise sound judgment with minimal training or experience to determine appropriate courses of action.</li><li>Clear and accurate written and verbal communication skills to carry out assignments, post or copy information, and exchange routine information effectively.</li><li>Ability to quickly learn and adapt to new data entry and verification systems or applications. </li></ul>Target salary range $40,001 - $80,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

Program Control Administrator

<div class="content-intro">
<h3>Our Mission</h3>
<a href="https://himalayas.app/companies/healthie">Healthie</a> is an AI-Native, ONC Certified EHR for modern outpatient healthcare. 
<a href="https://himalayas.app/companies/healthie">Healthie</a> is proud to power clinically excellent healthcare for over 40,000 providers who deliver clinically excellent healthcare - longitudinal and collaboratively, with patient and provider experiences at the center. Both healthcare and technology are undergoing unparalleled industry innovation, and it’s incredible to see the momentum - from consumers, from providers, and from reimbursement for this type of healthcare - grow exponentially. 
We provide the powerful infrastructure every care delivery organization needs. On the surface this includes EHR, Scheduling, Engagement, Billing, Data, and much more. Underneath the iceberg are thousands of configurations, settings, widgets, automations, and limitless capabilities because we are an API-first platform. Our fully brandable platform makes it easy for clinics and organizations of any size to scale and never reach a limit. 
Today, over 3 billion API calls are made to <a href="https://himalayas.app/companies/healthie">Healthie</a> every month, as thousands of organizations who work with more than 21 million patients in total, rely on <a href="https://himalayas.app/companies/healthie">Healthie</a> to deliver clinically excellent healthcare in over 35 specialties, from behavioral healthcare to complex chronic care management and personalized medicine.
We believe in the power of technology to improve access to healthcare and we’re building the rails that make this a reality. We work fast and with quality because we provide business-critical, healthcare-critical software that clinicians and patients need for a better healthcare system. We’re customer-obsessed, operate with lightning-fast processes and responses, and always share our product roadmap publicly- so customers can see what we’re building, and remain relentlessly focused on how care gets delivered.
<a href="https://himalayas.app/companies/healthie">Healthie</a> is backed by leading investors, and while we've $42M raised to date, more importantly, we operate with fiscal responsibility and have been profitable for more than half of our time as a company. We know that building an ONC-Certified EHR is a lifetime’s body of work, and we are here to build for our customers forever.
Learn more at 
</div><h3>About the role</h3>We’re hiring a Clinical Operations Specialist to help us deliver a best-in-class product for innovative healthcare delivery. This is a critical role in serving customers who use our most important clinical solutions. The right person for the job excels at a wide range of operational functions—like a swiss army knife that can answer customer questions, troubleshoot complex issues, or write process documentation. We won’t overburden you with quotas, empty policies, or unnecessary procedures. Doing what’s in the best interest of our customers is at the heart of what we do. We’ll give you plenty of support to simply do what’s right, no questions asked.Our ideal hire is motivated by healthcare technology and what we’re doing as a company, believes in the value of great customer experience, and is eager to contribute to the everyday success of our customers as they deliver care to millions of patients around the country. At <a href="https://himalayas.app/companies/healthie">Healthie</a>, we are AI-enabled and AI-accelerated in how we build. We are looking for team members who actively leverage AI-powered development tools, embrace automation, and help teams adopt modern, AI-assisted engineering practices to increase velocity and quality.<hr><h3>About the work</h3><ul>
<li>You’ll manage the implementation processes, onboarding tasks, and ongoing support for customers who are integrating with our clinical technology partners: from E-Rx, E-labs and ClaimMD enablements, to insurance billing and ordering labs, to troubleshooting errors with prescriptions or lab results, to identity verification and customization options—you’ll know all there is to know about <a href="https://himalayas.app/companies/healthie">Healthie</a>’s clinical integrations.</li>
<li>You'll serve as first-line technical support for customers using our clinical integrations, responding quickly and accurately throughout the day. Because these integrations directly affect patient care, the work we do requires a true sense of urgency.</li>
<li>Most of the work happens over email in Help Scout, but you’ll also lead calls as needed with customers and/or vendors to identify, escalate, and solve problems. You’ll also hop on Zoom to screen share and help troubleshoot a technical or onboarding problem for providers who are getting ramped-up with E-Rx.</li>
<li>You’ll work closely with our ClinOps Program Manager to write new processes, policies, and documentation to help educate our team and our customers on all things related to clinical integrations.</li>
<li>Our clinical integrations are a mission-critical part of our product. You’ll build strong cross-functional relationships with Product, Engineering, Customer Success, and Marketing to provide valuable product feedback and customer insights. When you notice patterns in customer feedback, you’ll advocate internally to improve our product as well as the customer experience.</li>
</ul><hr><h3>About you</h3><ul>
<li>You’ve done this kind of work before. We’re looking for someone who has 5-8 years of hands-on implementation and customer support experience. It is required that you have worked at a software-as-a-service company. Bonus points if you’ve worked at a healthcare technology company. </li>
<li>You’d consider yourself a full-spectrum generalist with a strong foundational understanding of things like: single sign-on and 2FA, billing and invoicing, modern browsers and mobile operating systems, help desk portals, email deliverability, reading log files of any kind. Overall, you’re more technical than most customer-facing professionals.</li>
<li>You’re great at collaborating and communicating with both technical and non-technical teammates, vendors, and customers. You’ll be working with healthcare experts, care navigators, physicians, third-party support teams, and executives—you’re someone who always finds the right tone.</li>
<li>You are detail-oriented, organized, and great at context-switching. You diligently track product updates, follow up on outstanding items, and proactively communicate status changes to customers. You'd thrive working independently on a small, nimble team that doesn’t have a lot of structure.</li>
<li>You aren’t afraid to take action and make changes. When you see something that could be improved, whether it’s refining a saved reply to better inform a customer or restructuring an entire workflow, you speak up and advocate for change.</li>
<li>You must be an excellent writer. You’re someone who can take complex subjects and break them down using clear and simple language. Your writing skills are critical to your success at <a href="https://himalayas.app/companies/healthie">Healthie</a>.</li>
<li>When you don’t know something, you try to figure it out. You use the resources available to you, ask good questions, and embrace the chance to grow and get better. You are a great problem-solver with the ability to understand and resolve issues quickly.</li>
<li>You’re well-versed in the tools of the trade. We use Help Scout, Stripe, Sendgrid, Slack, Zoom, GSuite, Mixpanel, and Basecamp to help serve our customers. </li>
<li>This isn’t a stepping stone to another team at <a href="https://himalayas.app/companies/healthie">Healthie</a>. You want to be part of our clinical support team for a while, and you’re excited to continue to sharpen your skills in a customer-facing position. You’ll have lots of opportunities to grow, learn, and raise your skill set along the way.</li>
</ul><hr><h3>Details, details</h3><ul>
<li>This is a full-time, remote position and U.S. work authorization is required.</li>
<li>This job is Monday-Friday, 9am-5pm EST. </li>
<li>We’re seeking fluent English speakers/writers.</li>
<li>The salary for this position is a base between $85,000 - $102,500. </li>
</ul>Note about holiday support: We provide support coverage on all holidays, and you'll be required to work a few shifts throughout the year. We have a simple and human process for signing up for holiday coverage. And however many hours you work on a holiday, you can take that time off another day.<hr><h3>Interview Plan</h3><ul>
<li>Quick chat with Talent team (15 minutes)</li>
<li>Chat with Bailey, ClinOps Team Lead and hiring manager (30 minutes)</li>
<li>Interview with Kelli, ClinOps Program Manager (30 minutes)</li>
<li>Talk with Justin, VP of Customer Support (30 minutes)</li>
<li>Meet your teammates Nick and Sarah, ClinOps Specialists (30 minutes)</li>
<li>Final session with Bailey and Justin (30 minutes)</li>
<li>Reference Checks</li>
</ul><div class="content-conclusion">
<a href="https://himalayas.app/companies/healthie">Healthie</a> is subject to HIPAA and other security and privacy frameworks, and this job entails training and conformance to expectations regarding security and compliance.
<a href="https://himalayas.app/companies/healthie">Healthie</a> participates in e-verify.
<a href="https://himalayas.app/companies/healthie">Healthie</a> is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to and will not be discriminated against based on age, race, gender, color,religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category. We're proud to be building a diverse and inclusive environment that encourages collaboration, creativity, and growth. Whatever your background, please apply if this is a role that would make you excited to come into work every day. 
</div>Originally posted on <a href="https://himalayas.app">Himalayas</a>

Clinical Operations Specialist

Allara is a comprehensive women’s health provider that specializes in expert, longitudinal care that supports women through every life stage. Trusted by over 60,000 women nationwide, Allara makes expert healthcare accessible by connecting patients with multidisciplinary care teams that have a deep understanding of hormonal, metabolic, and reproductive care. Allara provides ongoing support for hormonal conditions like PCOS, chronic conditions like insulin resistance, and life stages like perimenopause, helping patients see improved health outcomes. As one of the fastest-growing women’s health platforms in the U.S., Allara is bridging long-overlooked gaps in healthcare for women.<h3>The Opportunity</h3>We're seeking an enthusiastic and process-driven Payer Operations Specialist to serve as a subject matter expert and payer escalations contact on the credentialing and payer operations team. As we expand in-network access across the country, this role directly owns the speed and accuracy of payer expansion — the difference between providers who can see members on day one and applications that stall. You will be responsible for investigating stalled applications, new payer processes, and reviewing quality across the team to ensure consistency and SLA execution.Location: Remote (US)<h3>Your Impact</h3><ul>
<li>Assist Payer Operations leadership with documenting and maintaining end-to-end SOPs for payer contracting, enrollment, and credentialing workflows — turning tribal knowledge into repeatable, auditable processes</li>
<li>Implement quality controls and error-catching checkpoints that reduce rework and rejected applications</li>
<li>Identify bottlenecks in the expansion pipeline and drive cycle-time improvements</li>
<li>Keep enrollment and contracting trackers meticulously up to date, flag aging items and delays, and escalate blockers with proposed solutions</li>
<li>Conduct persistent, proactive follow-up with payers via phone, email, and payer portals to confirm application receipt, resolve deficiencies, and push applications through to approval. You own each item until it's done</li>
<li>Partner with RCM and payer strategy/business development teams in collaborative problem-solving or strategic payer initiatives.</li>
<li>Assist with application submission, as needed.</li>
</ul><h3>Required Qualifications</h3><ul>
<li>2+ years of experience in provider enrollment, credentialing, payer contracting, or healthcare administration (internship or adjacent revenue cycle experience considered)</li>
<li>Demonstrated experience building or documenting processes and SOPs</li>
<li>Comfort owning metrics and reporting on pipeline throughput</li>
<li>Highly independent and driven. You follow up relentlessly (including comfort calling and escalating within payer networks), manage your own queue without reminders, and don't let applications sit</li>
<li>Exceptional attention to detail and organizational skills; you take pride in accurate, deadline-driven work</li>
</ul><h3>Preferred Qualifications</h3><ul>
<li>Hands-on experience with payer portals and third party portals i.e. Availity</li>
<li>Familiarity with commercial payer requirements (Understanding Medicare and Medicaid processes is a plus)</li>
<li>Experience in multi-state telehealth, digital health, or a high-growth healthcare environment</li>
<li>Exposure to credentialing standards (e.g., NCQA, CMS)</li>
</ul><h3>What Allara Offers</h3><ul><li>
<h3>Compensation &amp; Career Growth</h3>
<ul>
<li>$55,000 - $65,000 with opportunities for advancement</li>
<li><h3>Equity</h3></li>
<li>Professional development &amp; employee learning programs</li>
</ul>
</li></ul>Actual compensation will be determined based on a variety of factors, including but not limited to: candidate experience, location, education, certifications, and skill set. In addition to base salary, our total compensation package includes equity, comprehensive health benefits (medical, dental, vision), generous paid time off, and additional wellness and professional development perks.<ul><li>
<h3>Work Environment &amp; Flexibility</h3>
<ul>
<li><h3>100% remote within the U.S.</h3></li>
<li><h3>Unlimited PTO &amp; 11 company holidays</h3></li>
</ul>
</li></ul><ul><li>
<h3>Health &amp; Wellness</h3>
<ul>
<li><h3>Medical, dental, and vision benefits</h3></li>
<li>Health Savings Account (HSA) &amp; Flexible Spending Account (FSA)</li>
<li><h3>Long- and short-term disability coverage</h3></li>
<li><h3>Annual employee wellness stipend</h3></li>
</ul>
</li></ul><ul><li>
<h3>Family &amp; Future Planning</h3>
<ul>
<li><h3>401(k) plan</h3></li>
<li>Parental leave &amp; family planning support benefits</li>
</ul>
</li></ul><ul><li>
<h3>Additional Perks</h3>
<ul>
<li><h3>Company-issued laptop</h3></li>
<li><h3>Annual work-from-home stipend</h3></li>
<li><h3>Commuter benefits (if applicable)</h3></li>
<li>A collaborative, mission-driven culture focused on improving patient care</li>
</ul>
</li></ul>At Allara, we believe in celebrating everything that makes us human and are proud to be an equal-opportunity workplace. We embrace diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better we can serve our members. We’re an Equal Opportunity Employer and do not discriminate against candidates or patients based on race, color, gender, sexual orientation, gender identity or expression, age, religion, disability, national origin, protected veteran status, or any other status protected by applicable federal, state, or local law.Originally posted on <a href="https://himalayas.app">Himalayas</a>

Payer Operations Specialist

About The Role The Executive Assistant supports senior leaders across a fast-growing technology organization focused on cloud infrastructure, developer platforms, and data products. The role manages complex calendars, executive communications, travel, and operating rhythms across distributed teams and time zones. This role matters because strong execution at the leadership level improves decision speed across engineering, product, finance, and go-to-market teams. The successful candidate will anticipate needs, protect executive focus, and turn ambiguous requests into organized, timely outcomes in a remote-first environment. Key Responsibilities <ul><li>Manage complex calendars across Google Calendar, Slack, Zoom, and multiple time zones, resolving conflicts and protecting priorities</li><li>Coordinate domestic and international travel, including itineraries, visas, ground transportation, and last-minute changes</li><li>Prepare meeting agendas, briefing materials, and follow-up notes; track decisions and action items in Notion, Google Docs, or Asana</li><li>Organize leadership meetings, board-related logistics, team offsites, and customer or investor engagements from planning through completion</li><li>Draft and route confidential correspondence, presentations, and internal communications with sound judgment and consistent attention to detail</li><li>Process executive expenses and invoices through systems such as Ramp, Brex, or Concur; maintain accurate records and follow approval workflows</li><li>Build and improve administrative processes, dashboards, and documentation that help a distributed technology team operate efficiently </li></ul>What We Are Looking For <ul><li>3-7 years of experience as an executive assistant, senior administrative assistant, chief of staff associate, or similar role supporting senior leaders</li><li>Experience supporting executives in a high-growth technology, software, cloud, AI, or data-focused organization</li><li>Advanced proficiency with Google Workspace, Slack, Zoom, Notion, Asana, and modern expense or travel platforms</li><li>Exceptional calendar management, prioritization, written communication, and follow-through across competing deadlines</li><li>Strong judgment and discretion when handling confidential financial, personnel, customer, and strategic information</li><li>Bachelor&#x2019;s degree or equivalent professional experience</li><li>Bonus: Experience supporting board meetings, investor relations, international travel, or executives across multiple functions and time zones</li></ul>

Title: Special Assistant Location: Tallahassee, FL or remote Reports to: Executive Director Job Type: Part-time or Full-time Position Overview: We are seeking a proactive and organized staffer to join our team as a Special Assistant for at least twenty hours per week. The Special Assistant will play a pivotal role in supporting the Chair and Executive Director in ensuring the smooth operation of daily activities. Key Responsibilities: <ul><li>Assist the Chair and Executive Director by providing comprehensive support on a day-to-day basis to execute meetings and approvals.</li><li>Manage the meeting calendar and scheduling for the Chair and Executive Director.</li><li>Prepare meeting materials, agendas, and memos for internal and external meetings, ensuring all relevant information is accurately documented and disseminated.</li><li>Work with the operations team to plan travel and secure travel arrangements.</li><li>Travel with the Chair and Executive Director as needed.</li><li>Oversee special projects and support campaign operations as needed. </li><li>Elevate tasks and action items to the appropriate staff person or department, ensuring timely follow-up and completion.</li><li>Work with the operations team to plan travel and secure reservations.</li><li>Handle sensitive and confidential information with discretion and professionalism. </li></ul>Qualifications: <ul><li>Dedication to Democratic principles and ideals.</li><li>Proven experience in a similar role providing high-level administrative support, preferably in a political or nonprofit organization.</li><li>Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports.</li><li>Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively.</li><li>Proficiency in Google Suite and other relevant software applications.</li><li>Demonstrated ability to work independently with minimal supervision and as part of a collaborative team.</li><li>Flexibility to work occasional evenings and weekends, as required. </li></ul>To apply, please submit your resume and a cover letter outlining your relevant experience and why you are passionate about joining our team. We look forward to hearing from you! Must be a U.S. citizen or green card holder, per FEC regulations The Florida Democratic Party is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The FDP is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis.

Special Assistant

Job Description Come join our amazing team and work from home! The Mortgage Customer Advocate Specialist will be responsible for providing general office administrative and support tasks to the legal department to ensure proper tracking and organization of customer complaints and issues. Perform all duties in accordance with the company&#x2019;s policies and procedures, all US state and federal laws and regulations, wherein the company operates. The target pay for this position $22.00 - $26.00 an hour. What You&apos;ll Do <ul><li> Create, maintain, file, and retrieve Customer Advocacy Department files. </li><li> Maintain and update customer complaint file tracking system. </li><li> Retrieve scanned documents from the department&#x2019;s document management system and import historical documents into the system as necessary; ensure data is accurate for reporting purposes. </li><li> Maintain all internal/external email inboxes as needed. </li><li> Assist with exception reporting as needed. </li><li> Assist the department, including preparing outgoing responses, as needed. </li><li> Responsible for reviewing all Advocate scanned mail and determining handling. </li><li> Maintain accurate and complete records for documentation. </li><li> Participate in and respond to internal and external routine audits as needed. </li><li> Provide general administrative support and other duties as needed. </li></ul>What You&apos;ll Need <ul><li> High School Diploma or equivalent work experience. </li><li> One (1) to three (3) years administrative experience in a legal/complaint handling, corporate environment or residential mortgage servicing company required. </li><li> Hours are 7:30 am - 4:00 pm PST </li><li> Familiarity with mortgage servicing and lending terminology </li><li> Excellent verbal and written communication skills </li><li> Outstanding attention to detail and strong analytical and organizational skills </li><li> Proficient with Microsoft 365 (Word, Outlook, Excel, and OneDrive) </li><li> Ability to multi-task and work in a fast-paced environment </li><li> Ability to understand, remember, and apply oral and/or written instructions or other information. </li><li> Ability to understand, remember, and communicate routine and factual information. </li><li> Exercise good judgment. </li><li> Ability to organize thoughts and ideas and effectively communicate. </li><li> Ability to count, add, subtract, multiply, divide and to record, balance, and check results for accuracy. </li><li> Ability to understand and follow specific instructions and guidelines. </li><li> Ability to communicate with internal and external partners utilizing a softphone; requires ability to hear and speak effectively. </li></ul>Our Company Carrington Mortgage Holdings is a holding company whose primary businesses include asset management, mortgages, real estate transactions and real estate logistics. Collectively, the businesses are vertically and horizontally integrated, and provide a broad range of real estate services encompassing nearly all aspects of single-family residential real estate transactions in the United States. Guided by a leadership team with a wealth of industry experience and guided by a consistent philosophy, Carrington maintains the necessary infrastructure to ensure stability and maximize value during any market cycle. We hope you&#x2019;ll consider joining our growing team of uniquely talented professionals as we transform residential real estate. To read more visit: www.carringtonhc.com . What We Offer <ul><li>Comprehensive healthcare plans for you and your family. Plus, a discretionary 401(k) match of 50% of the first 4% of pay contributed.</li><li>Access to several fitness, restaurant, retail (and more!) discounts through our employee portal.</li><li>Customized training programs to help you advance your career.</li><li>Employee referral bonuses so you&#x2019;ll get paid to help Carrington and Vylla grow.</li><li>Educational Reimbursement.</li><li>Carrington Charitable Foundation contributes to the community through causes that reflect the interests of Carrington Associates. For more information about Carrington Charitable Foundation, and the organizations and programs, it supports through specific fundraising efforts, please visit: carringtoncf.org. </li></ul>California Privacy Notice: https://oag.ca.gov/privacy/ccpa #Carrington # LI-GV1

Customer Advocate Specialist

About the Company Remote Career provides remote employment opportunities, including roles focused on data entry and administrative support. This position is designed for professionals who can work accurately and efficiently in a remote environment. About the Job The Data Entry Operator will be responsible for accurately collecting, entering, reviewing, and maintaining information across digital databases and filing systems. The role requires strong typing skills, attention to detail, and the ability to manage high volumes of information while maintaining accuracy. Key Responsibilities Gather, organize, and prepare documents and information for data entry. Research information required to complete incomplete records. Create digital documents from paper documents or dictation. Review entered information for accuracy and report errors or inconsistencies. Enter and maintain data in digital databases. Perform regular database backups. Update databases, archives, and filing systems. Monitor databases and correct data inconsistencies. Generate reports, spreadsheets, and other documents. Perform clerical tasks including filing, scanning, printing, and monitoring office supplies. Qualifications High school diploma or GED. At least 1 year of experience as a Data Entry Operator or in a similar role. Excellent typing skills. Strong time-management and multitasking abilities. Ability to process large volumes of data accurately. Good understanding of databases and digital and paper filing systems. Knowledge of administrative and clerical operations. Strong verbal and written communication skills. Skills Requirements Data Entry &amp; Data Processing Typing Accuracy Microsoft Office Google Suite Database Management Digital &amp; Paper Filing Data Verification Document Management Research Time Management Multitasking Attention to Detail Written &amp; Verbal Communication Equal Opportunity The employer is committed to maintaining a professional work environment and providing employment opportunities based on qualifications, skills, experience, and job requirements in accordance with applicable employment laws.

Data Entry Operator

Hi. We&#x2019;re Hummingbird. We&#x2019;re elevating patient access so patients can get healthcare how, when, and where they need it. We partner with healthcare systems to transform how patients access care, enabling their providers to focus on what matters most &#x2013; caring for patients. By managing patient access as a technology-enabled service, we help health systems stabilize costs and improve patient experience while creating good jobs that attract and retain talent in the industry. Our team of experts is obsessed with the connection between the people, processes, and technology that make healthcare organizations hum. Join us and help build the healthcare experience we want for our communities, our families, and ourselves. Summary Help patients get the care they need with patience, clarity, and compassion. As an Associate Patient Access Specialist at Hummingbird, you&#x2019;re the first voice patients hear when they reach out for care. Every call is a chance to make someone&#x2019;s day a little easier, whether you&#x2019;re scheduling an appointment, updating records, or helping someone log in to their MyChart account. You&#x2019;ll learn to navigate healthcare systems and practice empathy on every call, using your customer service skills to make each patient feel supported. You&#x2019;ll also work with a close-knit team that supports you and celebrates your growth. This is a starting point for a meaningful career in healthcare. You don&#x2019;t need medical experience; you need great communication skills, curiosity, technical aptitude, and the desire to help others, while contributing as a dependable part of the patient access team. We will teach you the rest through hands-on training, coaching, and real-time support. Responsibilities Note: This posting is for our ongoing Patient Access Specialist Talent Pool. We interview continuously and anticipate frequent openings, with start dates typically 2-6 months after your application. What You&#x2019;ll Do <ul><li>Be the first point of contact for patients calling to schedule or update appointments, ask about referrals or test results, request prescription refills, or get MyChart support.</li><li>You&#x2019;ll spend most of your day talking with patients over the phone, supporting them through back-to-back calls in our remote call center environment.</li><li>Listen carefully, ask clarifying questions, and guide patients to the right next step.</li><li>Recognize when a patient needs clinical support and escalate calls that require medical guidance, urgent attention, or clinical review.</li><li>Use our phone system, reference materials, and Epic (our electronic medical record system) to schedule visits, update insurance/contact details, and keep patient information accurate.</li><li>Help patients use MyChart, a secure online portal, by setting up accounts, resetting passwords, and walking them through features like messaging or virtual visits.</li><li>Document each call clearly and follow established workflows to keep things running smoothly.</li><li>Escalate more complex questions to senior specialists or leads, knowing you have a team ready to support you.</li><li>Participate in ongoing training and coaching to build consistency and accuracy in workflows.</li><li>Contribute to a positive team culture where collaboration, curiosity, and kindness come first. </li></ul>The Details <ul><li>Location: Remote (U.S.-based)</li><li>Schedule: Full-time, Monday-Friday; hours vary based on patient access center hours</li><li>Compensation: Expected total range for the role is $17.00 to $22.00 per hour. New hires start between $17.00 and $20.00, depending on experience and internal equity.</li><li>Benefits: Comprehensive medical, dental, and vision coverage; paid time off; 401(k); parental leave; career development support; and more</li><li>Training: Paid, structured onboarding and ongoing mentorship </li></ul>Expectations for Focus &amp; Presence <ul><li>To support patients and each other, this role requires your full attention during scheduled work hours. Our Outside Employment Policy doesn&#x2019;t allow overlapping work or &#x201C;job stacking,&#x201D; so any outside work must happen fully outside your Hummingbird schedule.</li><li>We&#x2019;re a camera-ready team, and you&#x2019;ll need to be on-camera during training and when needed during the workday after training ends.</li><li>We value connection, teamwork, and being present, which is what keeps our patients safe and our team supported. If that&#x2019;s what you&#x2019;re looking for, you&#x2019;ll feel at home here. If you&#x2019;re hoping to hold another job during the same hours, this job won&#x2019;t be the best match. </li></ul>About Our Talent Pool Hummingbird is growing fast, and we interview year-round for our Associate Patient Access Specialist Talent Pool. While we&#x2019;re not hiring for this specific role right now, we typically add new specialists monthly, so start dates are often 2&#x2013;6 months after applying. Joining the talent pool means you&#x2019;ll be among the first considered when opportunities open. We receive a lot of applications, so hearing back may take a little time, but we&#x2019;ll keep you updated, usually within a couple of weeks. You may also be invited to complete an assessment or have a brief conversation with a recruiter as part of early screening. Growth at Hummingbird This role is the first step in our Patient Access career path. Associates receive structured training and ongoing coaching to build skills in scheduling, technology, and patient communication. As you gain experience, you&#x2019;ll take on more complex workflows and grow into Patient Access Specialist and Senior Specialist roles, with increased independence, system expertise, and peer support. At Hummingbird, we believe good jobs should lead somewhere, and that starts here. Why You&#x2019;ll Love Working Here We&#x2019;re on a mission to make healthcare more human. At Hummingbird, that means treating every patient &#x2014; and every teammate &#x2014; with empathy, respect, and clarity. As an Associate, you&#x2019;ll be supported from day one through training, coaching, and clear workflows that help you build confidence. As you grow, so will your independence and comfort navigating calls, systems, and patient needs. Our specialists often share how much they value the balance of autonomy and trust here. You&#x2019;ll start with a strong foundation, and over time you&#x2019;ll have the chance to step into that same sense of ownership and balance as you advance. A Note on Authentic Interviews We believe the best hiring conversations are real ones. Notes are welcome, and jotting things down during the call is completely fine. What we ask is that you don&#x2019;t use AI tools or similar assistance to generate your responses in real time. We&#x2019;re genuinely trying to get to know you: how you think, how you communicate, and what you&#x2019;ve experienced. That connection matters to us, and it&#x2019;s hard to find when answers are scripted rather than interactive. We&#x2019;re a team that makes healthcare more human. We&#x2019;d love to meet the person behind your application. Required &amp; Desired Skills What You&apos;ll Bring <ul><li>Work experience helping people, whether in retail, hospitality, customer service, or another role where patience and professionalism matter.</li><li>Strong communication skills and the ability to stay calm and clear when someone is stressed.</li><li>Confidence using multiple systems at once, learning new software tools quickly, and typing at least 35 WPM accurately while managing patient calls.</li><li>Attention to detail and the ability to stay organized while juggling several tasks.</li><li>A growth mindset and openness to feedback, eager to learn and build new skills.</li><li>Curiosity about healthcare and how it all fits together behind the scenes. </li></ul>What Helps You Shine <ul><li>Please note that we use both your resume and your written and oral communication throughout the hiring process to understand your fit for this role.</li><li>Thoughtful, clear responses help us see your attention to detail, your professionalism, and your ability to communicate with care &#x2014; all skills that are essential for success on our team. </li></ul>Please Note: The seniority level of this position may be adjusted during the recruitment process based on candidate skills and experience. The Hummingbird Approach We Value a Team That Brings Diverse Perspectives And Experiences To The Work We Do. While There Are Many Ways To Do This, People Who Are Successful At Hummingbird <ul><li>Lead with Respect by valuing kindness and working to actively foster an environment of inclusion and respect.</li><li>Embrace Growth and seek out learning and growth for themselves and support those around them in their growth journey. They bring curiosity and an openness to innovation to all their interactions.</li><li>Bring a Win Together mentality by approaching conflict directly, listening carefully, and seeking to understand. They problem-solve with the goal of finding successes, not trade-offs, for all involved. </li></ul>Equal Opportunity Statement Hummingbird Healthcare is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. We value the talents of individuals from all backgrounds and actively seek a diverse workforce. Our mission is to provide a fair and inclusive recruitment process for everyone, and reasonable accommodations are available to any applicant who may need them. Please reach out to talent@hummingbird.healthcare to request accommodations and we&#x2019;d be happy to chat.

Associate Patient Access Specialist - Talent Pool

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Specialist position. This position may be filled remotely, or in any of our locations. The Billing Specialist is responsible for coordinating all aspects of monthly billing cycle including issuing accurate invoices, monthly or upon request, for an assigned number of attorneys while meeting deadlines as they occur. Essential job functions include: <ul><li>Assist with initiating and implementing of all aspects of the monthly client billing process including:</li><ul><li>Review and edit monthly proformas as instructed by the Billing Attorney via Paperless Proforma.</li><ul><li>Modify time and cost entries as directed.</li><li>Write offs and write downs.</li><li>Completing transfers, dividing, and combining timecards.</li><li>Ensuring rates are accurate.</li><li>Applying available funds to billing as instructed. </li></ul><li>Verify accuracy of billing.</li><li>Compile supporting back-up documentation, per client billing guidelines as required.</li><li>Acquire and maintain proper approval documentation.</li><li>Finalize and distribute invoices in accordance with Firm and Client guidelines.</li><li>Research and respond to billing inquiries from both attorneys and clients in a timely and professional manner.</li><li>Submit invoices by mail, email, e-billing via eBillingHub and other e-billing vendors as required.</li><li>Set up matters for e-billing on vendor sites and within the firm&#x2019;s billing system.</li><li>Address and resolve billing disputes and discrepancies in a timely manner.</li><li>Coordinate appeals for rejected invoices.</li></ul><li>Internal/External Customer Service:</li><ul><li>Provide client accruals, status updates and budgets upon request.</li><li>Communicate with attorneys, clients, or staff to address billing questions, as needed.</li><li>Maintain contact with attorneys, staff, and clients and observes confidentiality of client and firm matters.</li><li>Answer questions regarding billing processes and procedures. </li><li>Collaborate with other departments as needed for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds.</li></ul><li>Other related duties include:</li><ul><li>Maintain addresses, invoices templates, and e-billing information within the firm&#x2019;s billing system.</li><li>Assist with customized reporting requirements for internal/external clients.</li><li>Effectively prioritize numerous tasks and complete within designated time deadlines.</li><li>Manage monthly reports surrounding billing workload.</li><li>Other duties as assigned. </li></ul></ul>Position Requirements <ul><li>Associate&#x2019;s degree or combination of education and commensurate work experience required; Bachelor&#x2019;s degree preferred.</li><li>2+ years prior experience with legal billing and client invoicing.</li><li>Knowledge or prior use of Elite 3E.</li><li>Knowledge of electronic billing processes and procedures.</li><li>eBillingHub experience preferred.</li><li>Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.).</li><li>Knowledge of Paperless Proforma preferred.</li><li>Demonstrated proficiency with Microsoft Office, specifically Excel and Word.</li><li>Strong organizational and time-management skills.</li><li>Strong attention to detail and accuracy.</li><li>Problem-solving skills and the ability to manage multiple priorities.</li><li>Excellent communication skills, both written and verbal and excellent interpersonal skills.</li><li>Flexibility to work overtime and weekends, if needed. </li></ul>The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR. Compensation And Benefits Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows: <ul><li>State of California: $56,000 - $114,000</li><li>State of Colorado: $52,000 - $92,000</li><li>State of Connecticut: $46,000 - $116,000</li><li>State of Illinois: $51,000 - $98,000</li><li>State of Maine: $38,000 - $88,000</li><li>State of Massachusetts: $56,000 - $107,000</li><li>State of Maryland: $54,000 - $82,000</li><li>State of Minnesota: $56,000 - $93,000</li><li>Jersey City, NJ: $61,000 - $110,000</li><li>State of New York: $52,000 - $113,000</li><li>State of Vermont: $55,000 - $106,000</li><li>State of Virginia: $36,000 - $106,000</li><li>State of Washington: $54,000 - $103,000</li><li>Washington, D.C.: $72,000 - $106,000 </li></ul>The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more. Please submit a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

Billing Specialist

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. Clinical Business Operations Representative 3 The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Clinical Business Operations Representative 3 to work Remote. The Clinical Business Operations Representative 3 facilitates the prompt resolution of problems related to pre- and post-care that arise in daily clinical operations. The incumbent performs general administrative and receptionist functions, to include answering incoming calls, efficient management of patients, and the acquisition of necessary patient care and records. The Clinical Business Operations Representative 3 assists patients in a courteous, efficient and professional manner and ensures adherence to divisional and departmental service standards. <ul><li>Assists the department in managing expectations surrounding pre- and post-patient care.</li><li>Obtains or reviews all patient demographic information, insurance information, and referral numbers.</li><li>Reviews clinical records for completeness including authorization, signatures, missing data, and other patient information.</li><li>Answers multiple telephones for the department: triages incoming calls, responds to questions, directs calls, and documents messages in the appropriate software.</li><li>Greets visitors and callers, handles their inquiries, and directs them to the appropriate employee according to their needs.</li><li>Works cooperatively with fellow employees to solve problems and enhance the smooth and efficient flow of the practice.</li><li>Provides coverage for responsibilities of co-workers when assigned or as need arises.</li><li>Develops and promotes the use of effective methods of communicating with physicians, managers, peers, trainees, and staff on a regular basis.</li><li>Maintains confidentiality of all information.</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets. </li></ul>This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Department Specific Functions The Prior Authorization CBOR 3 manages complex authorization requests and appeals, works with insurance plans and clinical teams to resolve issues, helps prevent delays in patient care, and serves as a resource to staff by providing guidance, training, and support with challenging cases. <ul><li>Process Prior Authorizations: Process PAs for medications, specialty medications, procedures, imaging, and other services within the required timeframe.</li><li>Review Requests: Make sure each request has the correct insurance, clinical information, medication details, and supporting documents.</li><li>Submit PAs: Submit requests to the correct insurance plan and monitor them until a final decision is received.</li><li>Follow Up: Follow up on pending PAs within the required timeframe to prevent delays in patient care.</li><li>Resolve Issues: Identify and resolve missing information, insurance issues, documentation needs, and other problems that may delay the PA.</li><li>Handle Denials and Appeals: Review denials and work with providers and clinical staff to obtain information needed for appeals or reconsiderations.</li><li>Communicate With the Team: Keep providers, MAs, CBORs, and clinical staff updated on PA status, approvals, denials, appeals, and outstanding information.</li><li>Verify Insurance: Confirm the patient&apos;s active insurance and make sure the PA is submitted to the correct plan.</li><li>Update Insurance Information: When needed, work with the patient or appropriate staff to obtain updated insurance information.</li><li>Document Accounts: Accurately document all PA activity, including submissions, follow-ups, calls, approvals, denials, appeals, and next steps.</li><li>Manage Workload: Prioritize urgent requests while managing daily workload and meeting required turnaround times.</li><li>Monitor Expirations: Track PA expiration dates and start renewals when needed to prevent gaps in treatment.</li><li>Handle Complex Cases: Work independently on complex cases and escalate issues when additional assistance is needed.</li><li>Improve Workflows: Identify common PA issues and suggest ways to improve workflow, reduce delays, and increase approvals.</li><li>Support Team Members: Help other CBOR team members with questions, complex cases, and payer requirements.</li><li>Stay Current: Keep up with insurance changes, payer requirements, PA criteria, and department processes.</li><li>Prevent Patient Delays: Work each PA from start to finish and address issues promptly to help prevent delays in medications, treatments, procedures, or imaging. </li></ul>Core Qualifications <ul><li>High School Diploma or equivalent/relevant experience, certification or license</li><li>Minimum 2 years of relevant experience required </li></ul>Knowledge, Skills and Abilities: <ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders. </li></ul>Any relevant education, certifications and/or work experience may be considered. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida&apos;s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We&apos;re the challenge you&apos;ve been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff

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