Back Office Assistant

WHY PERITI DIGITAL?

Do you want to be #1? We’re on a mission to become HubSpot’s #1 global partner. Only 3 years into it, we’re already 3rd. It’ll happen sooner than you think. We’re an Elite HubSpot Partner (highest tier). We’re a culture-driven, ambitious startup who brings business clarity and structure to our Clients, so they can make their digital transformation a reality. We are looking for candidates in Lisbon, Dublin, or Munich to join our team.

Our Values

• Transparency – We explain, we show, we teach.
• Collaboration – We listen, learn, decide, and do—together.
• Mobility – We support you to move up, over, or across the ocean.
• Curiosity – We seek the truth.
• Determination – We do whatever it takes.

About the Role

We are looking for an organized, details-driven Back Office Administrator.

Remote / Portugal, Ireland, Germany, Europe.

Fulltime (40 hours)

Responsibilities

• Project invoicing: Create, issue, and track customer invoices for ongoing implementation projects.
• Billing Accuracy and Collections: Coordinate with project managers and customers to ensure billing accuracy and timely payments.
• Payroll Support: Prepare payroll data, update employee records, and coordinate with our payroll office for timely processing.
• HR Admin: Draft and manage employment contracts, track leave balances, and keep personnel files up to date.
• Purchasing: Handle procurement of laptops, software, and office supplies for new and existing team members.
• Onboarding: Organize smooth new-hire onboarding — from paperwork to equipment setup — ensuring a great first-day experience.
• General Admin: Assist with other back-office tasks as needed and make sure nothing falls through the cracks.
• Documentation: Keep our data, documents, and records in top shape.
• Communication: Liaise with customers, vendors, partners, and teammates to keep projects moving.
• Event organization: Organize our annual team event in Europe.
• Flexibility: Jump in where needed.

Qualifications

• Profound experience in admin, operations, or a similar role.
• Love executing efficient business processes, with reliability.

Required Skills

• You’re detail-obsessed, organized, and love a good spreadsheet.
• Strong communication skills — you’re clear, friendly, and proactive.
• Comfortable with tools like Google Workspace, Excel, and (bonus!) CRM or ERP systems (XERO, or similar).
• A self-starter who can prioritize tasks and make things happen.
• A proactive, team-oriented mindset — we move fast, and so do you.

Preferred Skills

• Great at writing in English.

Pay range and compensation package

€42,000 to €45,000, plus benefits.

Equal Opportunity Statement

We are committed to diversity and inclusivity.

Why You’ll Love Working With Us

• Flexible work setup (we care about results, not where you sit).
• You’ll play a key role in keeping our projects and finances running smoothly.
• Real impact: Your work keeps the business moving forward every single day.
• A fun, supportive team that values collaboration and good vibes.