Operations Specialist

About Xenon7 At Xenon7, we work with leading enterprises and innovative startups on exciting, cutting-edge projects that leverage the latest technologies across various domains of IT including Data, Web, Infrastructure, AI, and many others. Our expertise in IT solutions development and on-demand resources allows us to partner with clients on transformative initiatives, driving innovation and business growth. Whether it's empowering global organizations or collaborating with trailblazing startups, we are committed to delivering advanced, impactful solutions that meet today's most complex challenges. About the Role: We're looking for a proactive and detail-oriented Operations Specialist to support our core business functions. This role is crucial to ensuring smooth day-to-day operations related to contract management, payroll coordination, onboarding, and timesheet tracking for our team of engineers and consultants. Key Responsibilities:

• Manage and maintain contracts and operational documentation
• Coordinate timesheet collection, validation, and payroll support
• Assist with onboarding processes and ensure compliance with requirements
• Organize and maintain internal records, trackers, and document repositories
• Prepare regular operational reports and support KPI tracking
• Document key processes and contribute to operational improvements
• Support day-to-day coordination between engineers, clients, and internal teams

Requirements

• 2-4 years of experience in operations, HR coordination, or similar roles
• Strong organizational and multitasking skills
• Excellent communication and follow-up abilities
• Familiarity with tools like Google Workspace, Excel, DocuSign, and project/task management platforms
• Experience working in a service/consulting/outsourcing environment is a plus