About Our Client:
The organization operates within the health plan and insurance industry, addressing the complexities of healthcare administration and coordination. It serves a broad network involving senior leadership, external stakeholders such as regulators, providers, vendors, and community partners. The organization focuses on facilitating effective communication and operational support to enhance health plan functions and services.
About the Opportunity:
The EXECUTIVE ASSISTANT role provides high-level administrative support to designated health plan presidents or functional business leaders. This position is essential in managing executive schedules, coordinating communications between senior leadership and external parties, and supporting program and project administration. The role directly impacts organizational efficiency by ensuring that senior leaders can focus on strategic priorities through effective calendar management, correspondence handling, and meeting coordination.
Responsibilities:
- Manage calendars and schedules for plan presidents, functional leaders, and senior leadership.
- Serve as primary contact between leadership, board of directors, and external stakeholders.
- Collaborate with senior leaders to communicate schedules, issues, and priorities.
- Draft, edit, and proofread confidential correspondence, presentations, and reports.
- Prepare board of director meeting logistics including scheduling and documentation.
- Arrange travel itineraries and coordinate meeting and event logistics.
- Reconcile corporate credit card statements for senior leadership.
- Support program components, metric tracking, and process improvements.
- Conduct training, budgeting, project scheduling, and reporting.
- Conduct research and data analysis for standard and ad hoc reports.
- Serve as recording secretary for committees, managing meetings and minutes.
- Represent senior leadership in interactions with diverse internal and external stakeholders.
- Manage sensitive issues with discretion and confidentiality.
- Pre-screen and respond to leadership emails as needed.
- Oversee administrative functions including correspondence, document preparation, and supply management.
- Maintain organizational charts and contact databases.
- Assist with special projects and follow up on action items.
Requirements:
- Minimum of 4 years progressive administrative support experience or equivalent education and experience.
- Experience managing executive calendars and scheduling.
- Strong organizational, time-management, and proofreading skills.
- High professionalism, discretion, and confidentiality.
- Ability to work independently and meet deadlines.
- Project management experience.
- Ability to work cross-functionally in a matrixed organization.
- Excellent interpersonal and communication skills.
- Advanced proficiency in Microsoft Office and virtual meeting platforms.
Pay Range and Compensation Package:
- The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors.
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.