We are seeking a proactive and highly organized Remote Administrative Assistant to provide direct support to company leadership in a fully remote role. This position will handle a variety of administrative responsibilities, including lead management, CRM updates, calendar coordination, social media engagement, credit card reconciliation, and proposal development. The Administrative Assistant will play an important role in keeping daily operations organized while helping leadership stay focused on business growth.
The ideal candidate is personable, polished, and tech-savvy, with strong organizational skills and a natural ability to anticipate needs, take initiative, and manage multiple priorities independently. This is an excellent opportunity for someone who enjoys a dynamic environment, values flexibility in their work environment, and is eager to grow professionally.
Salary: $60,000 / annually
Responsibilities
- Provide daily administrative and operational support to company leadership
- Manage and update leads, contacts, and business development activities in HubSpot
- Coordinate calendars, schedule meetings, and organize follow-up activities
- Track important deadlines, reminders, and outstanding action items
- Assist with developing client proposals, presentations, and business documents
- Support social media engagement on LinkedIn and Instagram
- Perform credit card reconciliations and maintain accurate financial records
- Draft correspondence, prepare thank-you cards, and coordinate client communications
- Organize information, maintain records, and improve administrative workflows
- Take ownership of miscellaneous projects and provide additional support as business needs evolve
- Ability to work fully remote; Eastern Standard Time zone hours preferred
- 2–3+ years of administrative assistant or related administrative support experience
- Hands-on experience with HubSpot CRM required
- Proficiency in Microsoft Office, including Word, Outlook, and Excel formulas
- Strong working knowledge of Google Workspace
- Familiarity with LinkedIn, Instagram, and social media engagement
- Excellent organizational, time management, and multitasking skills
- Strong written and verbal communication skills with a polished, professional demeanor
- Proactive, resourceful, and capable of working independently without micromanagement
- Personable, outgoing, and collaborative with a team-oriented mindset
- Flexible, adaptable, and willing to take on responsibilities beyond traditional administrative duties
- Close attention to detail and ability to manage competing priorities in a remote environment
- Experience with Asana and Canva preferred
- Background in hospitality, corporate gifting, or event-related industries preferred
- Bachelor's degree preferred but not required
- Fully remote work environment
- 401(k) with company contributions
- Flexible paid time off
- Paid company holidays
- Company-provided computer and monthly phone stipend
- Annual performance reviews and compensation evaluations
- Eligibility for a discretionary performance-based bonus
- Company-sponsored team events and annual celebrations
- Professional development and potential advancement into Account Management